Work-Study Student Assistant

University of Texas; Utah; On-site; USD 11,000 - 12,000; Full time

Job summary

The University of Texas at Austin is seeking a Work-Study Student Assistant for the Army ROTC program on UT Main Campus. The role supports recruitment, records management, and event coordination in a busy department.

You will collaborate with department leadership, handle cadet files, manage communications, and assist in marketing and event planning for ROTC activities. This is a part-time, 19-hour weekly position requiring a current UT student with a Work-Study award.

Qualifications

• Undergraduate UT Austin student with strong written and verbal communication skills.
• Work-Study Award Letter required; ability to manage multiple tasks and meet deadlines.

Responsibilities

• Collaborates with Department Manager and HR Technician to streamline recruitment processes.
• Maintains confidential cadet files with secure record-keeping.
• Performs outreach to local schools to attract cadets and raise program awareness.
• Manages ROTC office operations including filing, data entry, and general record-keeping.
• Drafts official correspondence and coordinates ROTC events and logistics.

Skills

Administrative tasks

Event planning

Canva

Adobe Photoshop

Adobe Illustrator

Premiere Pro

Education

Undergraduate student

Tools

Workday

Canva

Photoshop

Illustrator

Premiere Pro

Job description

Work-Study Student Assistant

Hiring Department: Department of Military Science

Position Open To: All Applicants

• Weekly Scheduled Hours: 19
• FLSA Status: Non-Exempt
• Earliest Start Date: Sep 15, 2025
• Position Duration: Expected to Continue Until Dec 19, 2025
• Location: UT MAIN CAMPUS

Job Details

Purpose

About UT Austin Army ROTC: The Army Reserve Officers' Training Corps (ROTC) at The University of Texas at Austin is a collegiate program that develops future leaders for the U.S. Army. We offer leadership training, academic coursework, and hands‑on experience to prepare students for success as Army officers. Our program emphasizes leadership, teamwork, physical fitness, and community engagement. Army ROTC is seeking a highly motivated and creative assistant proficient in administrative duties.

Responsibilities

• Collaborates directly with the Department Manager, Human Resource Technician, and Recruiting Operations Officer to streamline recruitment processes and ensure seamless program operations
• Manages and organizes confidential cadet files, maintaining accurate and secure record‑keeping
• Conducts outreach and recruitment efforts, engaging with local schools to attract prospective cadets and build program awareness
• Manages office operations with proficiency, handling tasks such as filing, data entry, and general record keeping
• Drafts and edits official correspondence, maintaining high standards of professionalism and attention to detail
• Coordinates schedules and appointments for ROTC officers to optimize time management and resources
• Utilizes Workday to upload and maintain profiles for Texas Boys State and other outside organizations, ensuring data accuracy, compliance, and easy accessibility
• Develops and produces program merchandise to enhance visibility and engagement
• Creates and edits memorandum for the United States Army Cadet Command, adhering to format and procedural standards
• Edits and updates the Department's website, ensuring current, accurate, and accessible content
• Participates in marketing initiatives that promote awareness and appeal
• Assists in the planning and execution of ROTC events, including ceremonies, drills, and training exercises, while coordinating logistics for seamless event operations
• Facilitates effective communication between university administration, ROTC staff, cadets, and external contacts, fostering smooth information flow

Required Qualifications

• Currently enrolled as an undergraduate student at The University of Texas at Austin
• Excellent written and verbal communication skills, with a keen eye for detail and grammar
• Ability to work independently and as part of a team, managing multiple tasks and meeting deadlines
• Work-Study Award Letter
• Relevant education and experience may be substituted as appropriate

Preferred Qualifications

• Administrative and event planning experience
• Proficiency in creating engaging visual content using tools such as Canva, Adobe Creative Suite (Photoshop, Illustrator, Premiere Pro) or similar

Salary Range

$11.50 hourly

Working Conditions

Typical office environment

Work Shift

Part‑time 19 hours Monday - Friday; flexible hours

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest
• Work-Study Award Letter

Employment Eligibility

Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_acad_employment.html

Retirement Plan Eligibility

Students in this position may choose to enroll in the UTSaver voluntary retirement programs

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and may be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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Start Here, Change the World At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America’s Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you're at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world. Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures. Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world. Looking for a student job? Please see our Student Employment site.

Comments and Inquiries

Email comments to [e-mail]. For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services. Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at [phone], or toll‑free at [phone]. UT Austin is a Tobacco‑free Campus