Work Study - President's Office Assistant

Lower Columbia College; Longview (WA); Sur place; USD 17 000 - 22 000; Temps partiel

Résumé du poste

Lower Columbia College is seeking a detail-oriented Office Assistant through the Work-Study program to support the President’s Office. You will handle front-desk tasks, answer phones, and assist with record management using Microsoft and Google tools.

The role offers flexible scheduling up to 19 hours per week, valuable clerical experience, and exposure to professional office operations in Longview, WA. Ideal for students pursuing administrative careers.

Qualifications

• Ability to provide high quality customer service in a busy office.
• Strong attention to detail and accuracy in tasks.
• Ability to maintain confidentiality of information.
• Basic computer skills and comfort with common software.

Responsabilités

• Provides high quality customer service to faculty, staff, applicants, and the general public.
• Answers multi-line phones and triages requests.
• Directs inquiries to the President's Office and supports office operations.
• Assists with record management including filing, copying, scanning and shredding documents.
• Creates documents, forms, and spreadsheets using Microsoft and Google products.
• Helps manage office supplies and audits spreadsheets.

Connaissances

Customer service

Attention to detail

Confidentiality

Basic computer skills

Outils

Microsoft Office

Google Workspace

Description du poste

Details

The President’s Office is seeking a detail-oriented and motivated Office Assistant through the Work-Study program. This role offers an excellent opportunity to develop and enhance administrative skills in a professional office environment.

The ideal candidate is reliable, eager to learn, and comfortable performing a variety of clerical and front-office tasks.

Position Details

• Hours: Up to 19 hours per week
• Schedule: Flexible based on student availability and office coverage needs
• Eligibility: Applicants must be eligible for Financial Aid Work-Study funding to be considered

Example of Duties & Responsibilities

• Provides high quality customer service to faculty, staff, applicants, and the general public.
• Answers multi-line phones, triages employee and applicant requests, troubleshoots.
• Responds to and directs inquiries presented to the President's Office.
• Supports President's Office team with record management including filing, copying, scanning and shredding documents.
• Creates a variety of documents, forms, and spreadsheets using Microsoft and Google products.
• Helps with office supply inventory.
• Audits various spreadsheets.
• Assists with meeting preparation including room set-up and organizing meeting materials.
• Manages and distributes office’s mail.
• Performs other duties as required.

Typical Qualifications

• Ability to provide high quality customer service
• Strong attention to detail
• Ability to maintain confidentiality
• Basic computer skills

Supplemental Information

Lower Columbia College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, citizenship or immigration status, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal as required by Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Sections 504 and 508 of the Rehabilitation Act of 1973, the Americans with Disabilities Act and ADA Amendment Act, the Age Discrimination Act of 1975, the Violence Against Women Reauthorization Act and Washington State's Law Against Discrimination, Chapter 49.60 RCW and their implementing regulations. All Inquiries regarding compliance with Title IX, access, equal opportunity and/or grievance procedures should be directed to HR & Legal Affairs, 1600 Maple Street, PO Box 3010, Longview, WA 98632, [e-mail], Phone number, [phone], Phone number/TTY [phone].

• Learn more on our Non-Discrimination and Anti-Harassment page.
• The college is compliant with Title IX best practices. For more information, visit About Title IX.
• The college encourages qualified members of protected classes to apply.

Diversity, Equity & Inclusion

LCC celebrates and embraces diversity of all kinds, including differing beliefs, cultures, people, and experiences. We commit to institutional and individual changes that recognize, understand, and challenge patterns of social inequity and systemic disparities within our ever-changing world. For more information, see Diversity & Equity.

Jeanne Clery Statement: Notice of Availability of Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College's commitment to safety and security on campus, Lower Columbia College reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Lower Columbia College's Annual Security and Fire Safety Report is available online at lowercolumbia.edu/CleryASFR.

Mission, Vision & Values

Our Mission, Vision & Values define our reason for being, and provide the framework for planning and improvement efforts at LCC. For details on LCC's Mission, Vision & Values, see our Strategic Plan.

Application Procedure And Requirements

• Resume
• Cover Letter (Letter of Interest)
• Work study award letter (please attach to application, if you are unable to attach during application process, this will be required prior to employment in a work study position)
• Unofficial transcripts (if applicable)

Upon request, accommodations are available for persons with disabilities for the Lower Columbia College hiring process. Please contact Human Resources to request an accommodation. The Human Resources Office is accessible to persons with disabilities.

Conditions of Employment

• If you are hired, you will need to provide proof of identity and documentation of U.S. citizenship or appropriate legal authorization to work for the duration of this position as required by the Immigration Reform Control Act of 1995.
• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
• The College is committed to maintain an environment for teaching and learning which is free of drugs and alcohol.

Lower Columbia College Career and Employment Services

For any questions regarding this job advertisement and/or department please call our Career Center office at [phone], or email us directly at [e-mail].

Paid Sick Leave

Student employees (work study and student help) accrue sick leave at a rate of 1 hour for every 40 hours worked. A sick leave balance not to exceed 40 hours will be carried over into January each year.

On-site Childcare Center

The Early Learning Center is a state licensed program that offers high quality childcare for children ages 1 month through kindergarten entry to students, staff and faculty. The center is open Monday through Friday 7:30 a.m. to 5:30 p.m. The program is a participant of the Washington State Early Achievers quality rating and improvement system and rated a level 4-Quality Level of Excellence. Our teachers are trained in the Early Childhood Education field.

Social Security

All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Red Devil Wellbeing

Red Devil Wellbeing is LCC's employee wellness program that strives to help employees improve and maintain their wellbeing enabling them to live healthier and more fulfilling lives.

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