Work-study Only: Registrar Clerical

OSU Oregon State University; Corvallis (OR); On-site; USD 19,000 - 23,000; Part time

Job summary

Oregon State University is seeking four part-time Student Clerical workers for the Office of the Registrar. You will perform general office tasks, greet visitors, answer questions by phone and email, and support records processing to maintain accurate student files.

Position is part of the Academic Operations Team, reporting to the Assistant Registrar for Academic Records. Ideal for students seeking professional office experience in a confidential environment.

Qualifications

• Eligible for Federal Work Study
• Excellent written and verbal communication skills
• Ability to perform tasks with close attention to detail, ensuring completeness and accuracy
• Ability to organize materials and information

Responsibilities

• Greet visitors and answer general questions from students and staff
• Assist with questions by phone and via email
• Distribute student documents, transcripts, and diplomas as needed
• Coordinate pickup, sorting, and distribution of Registrar mail
• Scan documents into OnBase (electronic document management system)
• Verify accuracy of documents scanned into OnBase by others
• Assist with special projects and other duties as needed

Skills

Written and verbal communication

Attention to detail

Organizational skills

Customer service

Education

Enrolled as student in school/college/university

Job description

Department: Office of Registrar

Special Instructions to Applicants: When applying you will be required to attach the following electronic documents: A Resume Supplemental Questions Supplemental Questions: 1. Have you received a Work-study award for 2026-2027? 2. What interests you about the Office of the Registrar and the services we provide? 3. What experience or abilities do you possess that will make you successful in this position?

For additional information please contact: Tori Crumrine at [e-mail]

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years. OSU will conduct a review of the National Sex Offender Public website prior to hire. Note: All job offers are contingent upon Human Resources final approval.

Job Description: This recruitment will be used to fill four part time (a maximum of 20 hours per week) Student Clerical positions for the Office of the Registrar at Oregon State University (OSU). The Office of the Registrar is a mission-critical unit at Oregon State University, supporting student success through enrollment and instructional services, academic records management, and assistance to students, faculty, and staff. Guided by excellence, equity, collaboration, innovation, and a commitment to confidentiality, we foster an inclusive workplace where all individuals are valued and respected. The student employee position is part of the Academic Operations Team and reports to the Assistant Registrar for Academic Records. Student employees support Academic Records Specialists through a variety of administrative tasks, including customer service, answering questions by phone, email, and in person, document imaging, and records processing. As experience grows, student employees take on increased responsibility and more complex assignments. Through this role, students gain valuable experience in a professional office environment while contributing to the integrity of student records and supporting the university's mission. The Undergraduate Student Clerical Worker performs general office work such as typing, copying, filing, sorting, indexing, reception duties, and accounting tasks.

Position Duties

• Greet office visitors and answer general questions from students and staff.
• Assist with answering questions by phone and via email.
• Distribute student documents, transcripts, and diplomas as needed.
• Coordinate the pickup, sort, and distribution of Office of the Registrar mail.
• Scan documents into OnBase (electronic document management system).
• Verify the accuracy of documents scanned into OnBase by other student employees.
• Assist with special projects and other duties as needed.

Transferable Skill Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below:

• Communication
• Teamwork
• Professionalism
• Equity & Inclusion

Qualifications

• Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements
• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard
• High School student: Regularly enrolled in a high school or participating in a home‑schooling program
• Undergraduate and post‑baccalaureate student: 6 credit hours per term
• Undergraduate international student: 12 credit hours per term*
• Graduate student officially admitted to Graduate School: 5 credit hours per term
• Graduate international student officially admitted to Graduate School: 9 credit hours per term*
• *International students may be allowed to carry fewer hours than specified above and still be considered “full‑time” by the United States Citizenship and Immigration Services (USCIS).
• A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.

Required Qualifications

• Eligible for Federal Work Study
• Excellent written and verbal communication skills
• Ability to perform tasks with close attention to detail, ensuring completeness and accuracy
• Ability to organize materials and information

Additional Required Qualifications

• This position is designated as a critical or security‑sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.

Preferred Qualifications

• Experience working in an environment where discretion and confidentiality was a requirement
• Experience working in an office setting

Working Conditions/Schedule

Professional office environment with standard business hours of 8:00 am-5:00 pm.

Salary Range

Salary Range:

Anticipated Start Date

Anticipated Start Date: 2026-09-23

Anticipated End Date

Anticipated End Date:

Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem‑solvers and change‑makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep‑rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide

Locations

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state‑of‑the‑art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package

• Medical, Dental, Vision and Basic Life.
• OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical care insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is a) in response to a formal complaint or charge, b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or c) consistent with the contractor’s legal duty to furnish information.

At Oregon State University, no qualified person shall, solely by reason of disability, be denied access to, participation in, or the benefits of, any program or activity operated by the University.

If requested, OSU will provide reasonable accommodation to applicants in order to provide access to the application, interviewing and selection process. You are not required to note the presence of a disability on your application to receive an accommodation. Please request any reasonable accommodations for disability as early as possible in the application and search process. Requests may be directed to the hiring unit, or to the Office of Equal Opportunity and Access at (541) 737‑3556. See Request an Accommodation Procedures for the OSU policy.

Oregon State University, in compliance with state and federal laws and regulations, including Title IX and its regulations, does not unlawfully discriminate and prohibits discrimination in any education program or activity that it operates, including in academic admissions and employment. The university prohibits unlawful discrimination on the basis of age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin (including ancestry and ethnicity), citizenship, marital or family status, pregnancy or related conditions, disability, genetic information, protected veteran status / service in the uniformed service, or any other status protected by law or OSU policy.

Inquiries about Title IX may be referred to OSU’s Title IX Coordinator, the U.S. Department of Education’s Office for Civil Rights (link to https://ocrcas.ed.gov/contact-ocr), or both. OSU’s Title IX Coordinator is the Executive Director of the Office of Equal Opportunity and Access (EOA). For information on OSU’s nondiscrimination policy and procedures, including how to report information about conduct that may constitute discrimination or make a complaint of sex discrimination under Title IX, contact EOA by phone: [phone], email: [e-mail], mail/location: 330 Snell Hall, Corvallis OR 97331, or visit EOA’s website: eoa.oregonstate.edu.

Know Your Rights Oregon Family Leave Act: Department of Labor Family and Medical Leave Act: