Work Authorization Forms (WAF) Coordinator

Vigor Marine Group; Portland (OR); On-site; USD 56,000 - 64,000; Full time

Job summary

Vigor seeks a Work Authorization Forms (WAF) Coordinator to administer the work authorization process for ship repair activities. You will oversee WAFs and Technical Work Documents (TWDs) across ship availabilities, ensuring 100% compliance and zero violations.

Ideal candidates have 5+ years in QA roles at heavy manufacturers or shipyards, knowledge of NAVSEA standards, and strong communication and analytical skills. On-site role in Oregon with Navy and subcontractor coordination.

Qualifications

• High School Diploma or GED required; BA in quality tech/engineering or related fields preferred.
• NAVSEA standards knowledge and NAVSEA access badge eligibility required.
• Experience in a heavy manufacturer or shipyard QA environment is desirable.

Responsibilities

• Verifies ship systems are properly tagged out and safe before work starts.
• Validates that all tags are complete and properly hung.
• Audits tag placements and tamper checks.
• Logs tag out information into electronic database and binders.
• Acts as liaison between Ship’s crew, subcontractors, and production for WAFs and tagouts to ensure compliance.

Skills

Communication skills

NAVSEA standards

Tag-out system familiarity

Root-cause analysis

Independent work

Blueprints reading

MS Office proficiency

Shipyard procedures

Report writing

Education

High School Diploma or GED

BA in quality technology/engineering or related

Job description

Who We Are

Vigor is a values-driven, diversified industrial business operating in six locations with 1,800 people in Oregon, Washington, and Alaska. Built around a collection of powerful, unique assets and differentiated capabilities, Vigor excels at specialized shipbuilding and ship repair, supporting both commercial customers and our national defense. With deep respect for people and the planet, Vigor strives to be a positive, regenerative force for good – environmentally, in the lives of its employees and in the community. Vigor … Industrial Evolution. For more information, visitvigor.net.

Description

Who We Are

Vigor is a values-driven, diversified industrial business operating in six locations with 1,800 people in Oregon, Washington, and Alaska. Built around a collection of powerful, unique assets and differentiated capabilities, Vigor excels at specialized shipbuilding and ship repair, supporting both commercial customers and our national defense. With deep respect for people and the planet, Vigor strives to be a positive, regenerative force for good – environmentally, in the lives of its employees and in the community. Vigor … Industrial Evolution. For more information, visitvigor.net.

SALARY RANGE: $56,000 - 64,000

Position Summary

The Work Authorization Forms (WAF) Coordinator administers the work authorization process and oversees the process for the Work Authorization Forms and Technical Work Documents (TWDs) for all repair activities throughout the course of ship’s availability.

ESSENTIAL FUNCTIONS AND MAJOR RESPONSIBILITIES

• Verifies that ship’s systems are properly tagged out and safe prior to allowing work to be done.
• Validates that all tags hung have been fully completed and hung properly.
• Audits tags to ensure they are placed in the right location and they have not been tampered with.
• Accurately enters and logs tag out information into electronic database and on binders for each ship.
• Act as liaison between Ship’s crew, Subcontractors and production department for all repair activities in matters of WAFs and Tagouts with the goal of 100% compliance and zero violations.
• Attend meetings and send out correspondences to ensure there is clear communication between Project Management, Subcontractors, Ship’s crew and Production Department
• Conducts training on Tagout and WAF requirements.
• Other duties as assigned.

Job Scope

Operates within general parameters, but must use sound judgment and independent decision making when carrying out job responsibilities.

Interpersonal Contacts

The person interfaces with project management, production personnel, vendor personnel and Government personnel.

Knowledge Skills And Abilities

• Excellent oral and written communication skills required.
• Knowledge of NAVSEA Standard Items and requirements
• Must be familiar with the United States Navy Tag-out system or equivalent process
• Must have the ability to investigate and analyze information, draw conclusions, basic problem solving and familiar with root‑cause analysis techniques.
• Ability to work independently, to include meeting schedule and reporting deadlines required.
• A strong working knowledge of marine propulsion and structural systems to include the ability to read blueprints/ship system drawings and previous marine operational experience, helpful.
• Ability to use PC and software applications such as MS Office and database programs.
• Must have thorough knowledge of shipyard production procedures, government regulations, craft jurisdictions, ship repair methods, administrative procedures and government contract administration.
• Ability to write understandable reports, read and understand technical manuals
• Must be able to board ships, enter confined spaces with limited visibility and have the ability to climb up and down stairs and/or ladders of varying heights

Education And/Or Experience

High School Diploma or GED Certificate is required. BA in quality technology, engineering, mathematics, the basic sciences or related fields or equivalent experience is preferred. The person must meet eligibility requirements to obtain a NAVSEA issued access badge. Minimum of 5 years of increasing responsibility and experience in the quality profession for a heavy manufacturer or shipyard is desired. A minimum of 3 years of increasing responsibility in project management experience is desired. Experience including work in an ISO 9000, Mil-Q-9858A or MIL-I-45208A QA Program required.

Physical Demands

Work is conducted in a