Word Processor III - WSMR TEAS

TRAX International; New Mexico; On-site; USD 29,000 - 32,000; Full time

Job summary

TRAX International is seeking a Word Processor III to edit meeting minutes for RCC groups, compile document packages, and maintain a comprehensive electronic library with strict security classifications.

The role involves converting various file types into a single PDF package with TOC, attendee list, minutes, and appendices, plus formatting and cataloging tasks. Flexible with overtime and weekend shifts as needed.

Qualifications

• Associate’s degree or high school diploma plus 3–4 years pertinent experience.
• Organized and detail oriented, able to work to deadlines.
• Proficient with Microsoft Office suite (Word, Outlook, Teams, Excel, PowerPoint, Access).
• Proficient with Adobe Acrobat Pro.
• Excellent written and spoken English.
• Able to work independently and as part of a team.
• Must be able to work shifts, weekends, holidays and overtime as needed.

Responsibilities

• Library maintenance and cataloging of materials.
• Document editing and research.
• Data reduction/processing and project documentation.
• Format tables/figures/charts per standards.
• Prepare materials for RCC meetings and Executive Committee.
• Sort and file documents; maintain electronic database.

Skills

Organized

Microsoft Office

Adobe Acrobat Pro

English proficiency

Deadline-driven

Discretion

Education

Associate’s degree or high school diploma + 3-4 years experience

Tools

Word

Outlook

MS Teams

Excel

PowerPoint

Access

Job description

The Word Processor III edits minutes documentation for meetings of standing groups in the Range Commanders Council (RCC). Compile files received from group secretaries into document packages consistent with the RCC’s publication style manual. Communicate with group secretaries to resolve questions and to prompt when group minutes materials are overdue to the Secretariat office. Convert Word, PowerPoint, and other types of files into one PDF package with a table of contents, attendee list, minutes, and appendixes. Format tables, figures, charts, and graphs to specific requirements. Act as librarian to track, catalog, and file detailed documents, to maintain the comprehensive electronic database, completing various assignments independently and without supervision. Work without management oversight. Exercise discretion and independent judgment to accomplish goals set forth by mission objectives, policies and training procedures while adhering to strict security classification requirements. Help prepare materials that are used at meetings of the RCC and its Executive Committee, which are attended by generals, admirals, senior DoD personnel, Congressional staffers, and more.

Pay Rate: $21.44/hour

Duties and Responsibilities

• Library maintenance
• Document editing
• Researching
• Data reduction/processing
• Project documentation
• Cataloging
• Formatting
• Electronically sorting material
• Proof-reading
• Gathering and arranging material
• Other duties as assigned

Required Skills and Qualifications

• Associate’s degree or high school diploma plus 3-4 years pertinent experience
• Organized
• Experience with Microsoft Office – Word (creating and using format styles), Outlook, MS Teams, Excel, PowerPoint, and Access detail oriented
• Experience with Adobe Acrobat Pro
• Ability to work within strict deadlines
• Exercise discretion
• Knowledge of government format and standards (Templates and Styles)
• Proficient in the use of written and spoken English language (reading, grammar, punctuation, verb tense, etc.)
• Must be able to work both as part of a team and independently
• Must be able to work all shifts, weekends, holidays and overtime as needed, sometimes on short notice, to support test missions

Preferred Skills and Qualifications

• Proficiency with computer
• Comfortable with and able to communicate effectively
• Possess the ability to complete and deliver required work, with minimal supervision in a timely manner

Physical Demands and Working Conditions

• This job operates in a professional office environment
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines
• When the need arises, this can become either a short-term or long-term telecommute position, requiring reliable independent performance of duties
• While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; and taste or smell
• The employee must occasionally lift or move up to 25 pounds
• Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
• Must be capable of sitting and entering data on a computer keyboard for extended periods of time
• Must be able to view computer monitor for extended periods of time
• Reasonable accommodation can be made to enable people with disabilities to perform the duties and responsibilities

Terms of Employment & Eligibility Requirements

• Must be a U.S. Citizen
• Must possess a high school diploma or equivalent
• Must possess a valid driver's license, without special restrictions
• Must pass a pre-employment drug screening and physical and periodic retests
• Must be able to successfully complete a background check
• Must possess or be able to obtain a security clearance prior to employment and maintain security clearance for the duration of employment

The list above is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel in this position. TRAX reserves the right to make changes to the job description whenever necessary.

Other Job Information

TRAX is committed to an inclusive and diverse workplace that values and supports contributions of all individuals. TRAX is an equal opportunity employer of minorities,females, protected veterans, and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, familial status, pregnancy, ancestry, national origin, handicap, gender identity or expression, protected genetic information, disability status,protected veteran status, or any other characteristic protected by law.