WORD PROCESSING ASSISTANT 5-E7

State of Michigan; Jackson (MI); On-site; USD 34,000 - 46,000; Full time

Benefits offered by this job

Veteran-friendly employer

Job summary

The Michigan Department of Corrections is seeking a Word Processing Assistant to support the Record Office and facility operations. You will maintain active and inactive storage files, prepare meeting minutes, and handle routine correspondence using Word and Excel, OMNI, COMS and OMS.

This role requires strong clerical skills, attention to detail, and the ability to manage calls, process visitor applications, and provide backup support for the Mail Room.

Qualifications

• Educational level typically acquired through completion of high school.
• Experience with word processing and office software is essential.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide word processing support to the Record Office and facility.
• Maintain active and inactive storage files and prepare monthly statistics.
• Process visitor applications and operating procedures; take staff and public calls.
• Prepare meeting minutes and back up the Mail Room as needed.
• Utilize Word, Excel, OMNI, COMS and OMS for computer tasks.

Skills

Administrative support

Word processing

Communication

Multitasking

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

OMNI

COMS

OMS

Job description

Provide word processing assistance to the Record Office and the facility as needed. This position maintains the active and inactive storage files for the facility completing the file documents. Orders supplies for the Record Office and maintains the Record Office monthly statistics and reports. Processes the visitor applications and operating procedures. Prepares meeting minutes. This position takes calls from staff and the public. Provides back up for the Mail Room as needed. Uses Microsoft Word, Excel, OMNI (Offender Management Network Information), COMS and OMS to complete computer tasks.

The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer.

MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer

https://www.michigan.gov/corrections/about/for-employees/military-and-veterans

Education

• Educational level typically acquired through completion of high school.

Experience

• Word Processing Assistant 5: No specific type or amount is required.
• Word Processing Assistant 6: One year of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work.
• Word Processing Assistant E7: Two years of administrative support experience, including one year equivalent to a 6-level administrative support classification, where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work.
  View the job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/W/WordProcessingAssistant.pdf
  Position Description

The Department of Corrections may screen out job applicants who have been convicted of a felony in accordance with Public Act 191 of 2017. Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.
**** REQUIRED INFORMATION: Employment in the state classified service demands a high degree of loyalty and imposes high ethical standards on employees to ensure the integrity of state government and maintain effective services. All employees must meet these ethical standards, and all appointing authorities are obligated to enforce these ethical standards.

Failure to complete any of the above items may result in your application not being considered. Your application for any position does not guarantee you will be contacted by the department/agency for further consideration. Only those applicants interviewed will be notified of the results.

New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two years will complete Non-Custody New Employee Training (NCNET) with either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification. All new employees will complete additional online training to successfully complete their Non-Custody New Employee Training. PLEASE NOTE: Overnight travel may be required for NCNET.