Woolsey Hall Production Manager

Yale Cancer Center; New Haven (CT); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Yale Cancer Center is looking for a Woolsey Hall Production Manager to oversee production activities at Woolsey Hall. In this pivotal role, you will manage operations for various events, ensuring everything runs smoothly while prioritizing safety.

The ideal candidate will have a degree in music production or related fields and at least five years of experience in production management. You will work closely with a diverse team to foster an inclusive environment, contributing to impactful artistic endeavors.

Qualifications

• 5 years of experience in production management or arts administration.
• Knowledge of health and safety practices.
• Ability to work nights and weekends as required.

Responsibilities

• Oversee daily operations of Woolsey Hall for events.
• Manage production oversight and ensure safety standards.
• Coordinate with internal and external partners for events.

Skills

Arts administration

Production management

Safety management

Team collaboration

Diversity and inclusion commitment

Education

Bachelor's degree in music production or related area

Job description

Overview

Reporting to the Director of Production, the Woolsey Hall Production Manager plays a key role as part of a dedicated and fast‑paced production department by advising and overseeing the production events and program activity in Woolsey Hall, a historic concert hall that is part of the Yale Schwarzman Center, the University’s first‑ever center for dining, student life, and the arts. This position works evenings and weekend hours with regularity.

Position Focus

The Woolsey Hall Production Manager supports all events and program production activity in Woolsey Hall. Reporting to the Director of Production and working closely with the other members of the production team, including the Woolsey Hall Event Lead, this role will oversee operations of Woolsey Hall, manager labor and workforce, maintain inventory and space usage, collaborate with other stakeholders of the Hall, participate in planning meetings, oversee space rental processes, and perform other ongoing responsibilities to support the smooth execution of events. The Woolsey Hall Production Manager will carry out duties while exercising a high degree of autonomy and discretion, while working to foster an inclusive and respectful working environment around production activity at the Center and on campus in general. Yale Schwarzman Center is committed to driving positive social change. We are building an inclusive, equitable, and anti‑racist organization made up of individuals who share and support the goals set forth in the Center’s mission, and who reflect the diversity of the communities we serve.

Essential Duties

• Oversees daily operations of Woolsey Hall and ensures the successful execution of all events, ensuring the safety of production facilities at all times.
• Assumes primary responsibility for production oversight for assigned events in Woolsey Hall and other venues within the Schwarzman Center as assigned.
• Oversees the rental process of Woolsey Hall from inquiry to execution, working with the Director of Production & Associate Director, Venues & Exhibitions to determine business levels.
• Manages and maintains Woolsey Hall staffing and labor resources. Coordinate outside vendors as needed.
• Engages in the production planning and execution of Yale Schwarzman Center events and productions as assigned by the Director of Production.
• Ensures that the Front of House policies are adhered to and followed by all users of the space.
• Manages and maintains Woolsey Hall inventory and storage space usage. Advise on equipment and venue upgrades and purchases in conjunction with the Director of Production and Technical Director.
• Coordinates with internal and external partners including Yale School of Music, Institute of Sacred Music, Yale College Undergraduate Production, Yale Fire Code Compliance, New Haven Fire Dept, Yale Environmental Health and Safety, Risk Management, & Faculty in Yale departments, programs, and schools.
• Manages the client relationship as assigned and participate in day‑of execution of productions as needed.
• Contributes to creation of production budgets with Director of Production. Works with production and artistic teams to arrive at artistic execution that aligns with project budgets, available resources, and organization values.
• Drafts contracts for external users of Woolsey Hall for upcoming events.
• Manages the contracting and billing process for internal and external users of Woolsey Hall.
• Collaborates with other production staff and assist as necessary to help ensure the highest levels of production and client service possible.
• Collaborates interdepartmentally across the university to identify systemic barriers that are inconducive to an inclusive environment. Helps implement inclusive best practices.
• Collaborates interdepartmentally to understand, question, and transform work systems, structures, and practices to reflect anti‑racist values.
• Attends production meetings, staff meetings, other meetings as needed.
• Performs other duties as assigned.

Required Skills and Abilities

• Bachelor’s degree in music production or a related area and five years of work experience as an arts administrator, production manager, stage manager, or equivalent combination of education and experience.
• Knowledge of production‑related health and safety best practices and concerns and ability to identify and correct potential hazards.
• Demonstrated ability to manage and prioritize complex workload.
• Demonstrated ability to collaborate effectively and flexibly with a large number of faculty, staff, students, community members, guest artists, and other professionals representing a wide diversity of personalities and cultures.
• Demonstrated commitment to diversity, equity, inclusion, and accessibility.
• Ability to work nights and weekends when required.

Preferred Skills and Abilities

Event management and live music experience preferred.

Required Licenses or Certifications

Valid Driver's License

Physical Requirements

• Ability to climb stairs, inspect roofs, access crawl spaces.
• Ability to lift 65 lbs.

Principal Responsibilities

Manage production activity related to Schwarzman Center (SC) productions and programming. Collaborating with Director of Production, develop and implement production policies that ensure safe working conditions and high organizational and artistic standards.

Assume primary responsibility for production oversight for student- and faculty-produced events in a range of multi‑purpose venues. As designated, oversee or assist with load‑in, residency, and load‑out for professional touring productions in a range of venues.

Hire, advise, and/or supervise student and professional production staff for student- and faculty-produced productions. For a wide range of performance events, advise students, faculty, and staff throughout the production process in areas including, but not limited to, safety, production planning, budgeting, technical design, and design.

Evaluate student capabilities and, as needed, train, and mentor students and arrange supervision during strikes, load‑ins, supervised technical rehearsals, and performances.

Hire and manage staff and vendors responsible for A/V documentation of SC events.

Coordinate with internal and external partners including Yale College Undergraduate Production, Yale Hospitality, Yale Fire Code Compliance, New Haven Fire Dept, Yale Environmental Health and Safety, Risk Management, Faculty in Yale departments, programs, and schools.

Oversee production facilities, equipment, schedules. Oversee designated production and rehearsal venues. Ensure safety of production facilities at all times. Advise on equipment purchase. Lead and oversee the planning of upgrades to venues and equipment. Manage vendors on site. Manage calendar for designated venues. Maintain and improve equipment and facilities in designated venues.

Other duties as assigned.

Required Education and Experience

Bachelor's degree in a related field and a minimum of 4 years of related experience; or the equivalent combination of education or experience.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job‑related duties through their hiring department. University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale's Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note: Yale University is a tobacco‑free campus.