Assistant Properties Supervisor

Yale Cancer Center; New Haven (CT); On-site; USD 65,000 - 101,000; Full time

Job summary

Yale University in New Haven seeks an Assistant Properties Supervisor who will co-supervise the Prop Shop staff, interns and students, reporting to the Properties Supervisor. Standard hours are 10:00 am – 6:00 pm and responsibilities include developing procedures, budgeting support, and coordinating with designers.

The role requires strong planning, leadership, budgeting, and safety awareness, with opportunities to teach skills in sewing, carpentry, and prop construction, plus occasional nights

Qualifications

• Bachelor’s Degree in related field and three years of related experience or an equivalent combination of education and experience.
• Strong planning, leadership, and interpersonal skills with ability to collaborate across teams.
• Experience budgeting and working in a theater or production setting.

Responsibilities

• Assumes primary responsibility for a program, service, or operation and develops objectives and procedures.
• Coordinates day‑to‑day operations to achieve goals and implement best practices.
• Develops and monitors budgets and quality control metrics to minimize risk.
• Prepares complex reports and provides guidance to internal and external partners.
• Oversees staff and student workers during load‑in, strike, and changeover.
• Ensures safety and efficiency of shop operations and maintenance of equipment.

Skills

Planning

Leadership

Interpersonal skills

Communication

Training/mentoring

Education

Bachelor's degree in related field

Tools

Microsoft Office Suite

Adobe Acrobat

Inventory management systems

Job description

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview

The Assistant Properties Supervisor reports to the David Geffen School of Drama/Yale Repertory Theatre (DGSD/YRT) Properties Supervisor and serves as co-supervisor to the Prop Shop Staff, Prop Interns, and students assigned to work in the Prop Department. Standard hours are 10:00 am - 6:00 pm.

Essential Duties

• Assist in developing and implementing properties department procedures, policies, paperwork, and workflow.
• Assist in coordinating, supervising, and evaluating the work of staff and interns.
• Collaborates with appropriate staff, designers, and students in establishment of project plans and provides options that fit into established budgets.
• Maintains and monitors expense budgets. Processes departmental purchasing charges in timely manner.
• In coordination with Properties Supervisor, attend budget meetings, production meetings, technical rehearsals, dress rehearsals and notes sessions as necessary.
• Assures the adequate supply of materials and expendables needed for specific show needs and general shop operations.
• Oversees the properties inventory tracking systems.
• Assist in supervising and coordinating with student managers the efficient load‑in, strike, and changeover in all performance venues in accordance with published production schedule.
• Assist in overseeing staff in maintaining the safety and efficiency of all shop operations.
• Assist in overseeing maintenance and repair of properties equipment, storage facilities, and workspaces, including shop tools and stock weapons.
• Performs various craft tasks, as assigned by Properties Supervisor.
• Works occasional nights, weekends and holidays.
• May teach in area(s) of expertise.
• May perform other duties as assigned.

Required Skills and Abilities

1. Strong planning, leadership, interpersonal and communication skills. Strongly demonstrated ability to build a team environment, collaborate effectively with faculty, staff, students, interns, guest artists and other professionals representing a wide diversity of personalities.

2. Strongly demonstrated ability to train, advise and mentor students in a professional setting.

3. Strongly demonstrated ability to multi-task, manage, and prioritize complex workload in a calm and professional manner. Strongly demonstrated ability to set/meet deadlines, set/follow schedules, and give/follow clear instructions.

4. Demonstrated experience in budgeting, and ability to manage in a theatrical environment. Ability to work independently and in a team setting. Knowledge of job-related health and safety issues; ability to identify potential hazards. Ability to work occasional nights and weekends.

5. Demonstrated ability to work independently and as part of a team, showing initiative and problem‑solving abilities. Demonstrated knowledge, w/high standards regarding production values, in multiple areas of prop construction

including but not limited to sewing, upholstery, carpentry, carving, mold making and sculpting, and prop special effects.

Preferred Skills and Abilities

1. MFA in Theatre. Pistol permit and/or experience with stage weaponry.

2. Knowledge of Microsoft Office Suite, Adobe Acrobat, Photo editing software, and inventory management systems.

3. Demonstrated knowledge, w/high standards regarding production values, in multiple areas of prop construction including but not limited to sewing, upholstery, carpentry, carving, mold making and sculpting, and prop special effects.

Required Licenses or Certifications

1. Valid driver's license

Physical Requirements

1. Ability to repeatedly lift, carry, push or pull up to 50 lbs.

2. Ability to stand for long periods.

3. Ability to climb stairs and ladders.

4. Drive cargo van and departmental truck.

Principal Responsibilities

• 1. Assumes primary responsibility for a program, service, activity, operation or function in an assigned area. Develops objectives, practice and procedure and identifies resources to ensure accomplishment of operational goals.
• 2. Coordinates day‑to‑day operations in order to achieve designated goals. Ensures effective management and leads the development and implementation of best practices.
• 3. Designs and implements quality control metrics to identify areas of risk. Analyzes, recommends, and implements strategic solutions to minimize risk.
• 4. Develops a variety of complex report and other written materials.
• 5. Provides guidance to and collaboration with internal and external partners as necessary.
• 6. Develops, oversees and monitors budgets.
• 7. Develops and maintains specialized training.
• 8. Performs other duties as assigned.

Required Education and Experience

Bachelor’s Degree in related field and three years of related experience or an equivalent combination of education and experience.

Job Posting Date

08/19/2026

Job Category

Professional

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Supervisor; Senior Associate (23)

Salary Range

$65,000.00 - $101,000.00

Time Type

Full time

Duration Type

Staff

Work Model

On-site

Background Check Requirements

All candidates for employment will be subject to pre‑employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks basedon the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job‑related duties throughtheir hiring department.

Equal Opportunity Statement

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.