Winchester - Shipping Services Coordinator

Olin Corporation; Alton (IL); On-site; USD 58,000 - 65,000; Full time

Job summary

Olin Corporation in East Alton, IL is seeking a Shipping Services Coordinator to manage daily shipping documentation, ensure HazMat compliance, and use SAP and WMS to generate reporting.

Responsibilities include verifying bills of lading, packing lists, trailer activity, and coordinating with warehouse staff; the role requires Excel/Outlook/Word proficiency and at least two years shipping experience with overtime as needed.

Qualifications

• High School Diploma or equivalent.
• Minimum two years of shipping-related experience preferred.
• Proficiency with Excel, Outlook, and Word; SAP and WMS experience preferred.
• Excellent communication, math, problem-solving, and organizational skills.
• Willing to work overtime including weekends as needed.

Responsibilities

• Use SAP and WMS to prepare daily reporting.
• Account for trailer activity for incoming and outgoing trailers.
• Review packing lists and bills of lading for accuracy against orders; provide required documents and HazMat compliance.
• Verify special shipping instructions and ensure paperwork reflects them.
• Communicate effectively with contacts to complete tasks.
• Verify bill of lading and packing list accuracy and distribute originals and copies; ensure HM-bills are prepared and logged.
• Ensure shipping documents for loaded trailers are delivered to Gate 4A and picked up next morning.
• Calculate and prepare various warehouse and shipping reports for monthly management highlights.
• Type IFROs and prepare bills of lading for packaging contractors and goods moved.

Skills

Excel

Outlook

Word

Communication

Problem-solving

Organization

Education

High School Diploma or equivalent

Tools

SAP

Warehouse Management System

Job description

Title: Shipping Services Coordinator
Location:East Alton, IL

Salary: $58,000-$65,000
Schedule: Monday through Friday, with weekend work as needed
Website:Winchester.com

Focus: Daily processing and reporting of accurate shipping documentation and knowledge of compliance regulations within the Warehouse Management System (WMS).

Shipping Services Coordinator Essential Functions:

• Utilize the Enterprise Resource Planning system (SAP) and WMS to prepare daily reporting.
• Account for trailer activity for both incoming trailers and outgoing trailers.
• Review the packing list and bill of lading for accuracy against the warehouse group leader order checklist. Ensure carriers get the proper documents, labels,and explosive placards when required for a shipment. Sign/ verify compliance with all HazMat regulations.
• Verify all special shipping instructions are followed. Check paperwork for special instructions and communicate with warehouse personnel to ensureinstructions have been completed.
• Communicate and interact effectively with all contacts to accomplish tasks and responsibilities.
• Verify that the information on the bill of lading and packing list is correct and that the originals and copies are distributed properly. Ensure the HM-billsare prepared and logged sequentially.
• Ensure shipping documents for loaded trailers are taken to Gate 4A at the end of the shift and picked up the following morning.
• Calculate and prepare various warehouse and shipping reports for monthly management highlights.
• Type IFRO’s and calculate and create bills of lading for packaging contractors and goods moved to other warehouses.

Shipping Services Coordinator Position Requirements:

• High School Diploma or equivalent.
• Minimum two years of shipping related experience preferred.
• Proficiency in Excel, Outlook, and Word; SAP and Warehouse Management System experience preferred.
• Highly self-motivated with the ability to work well with minimum supervision.
• Must possess excellent communication, math, problem-solving, and organization skills.
• Demonstrated ability to manage high-volume workload, shift demands, and willingness to be collaborative and support team efforts.
• Ability to work overtime through the week and weekends, as needed.

Location-Specific Requirements:

• This position requires access to ITAR controlled technical data, and as such, employment will be contingent upon the candidate's ability to access ITAR controlled technical data pursuant to an export license approved by the Directorate of Defense Trade Controls, if required.

Strong Careers Grow Here

Rooted in our corporatevalues, Olin continues to be the global leader in both ammunition and chemical manufacturing. We invest, recognize, and reward the talents and contributions of our employees, empowering over 8,000 global individuals to make an impact both at work and in surrounding communities.

View a snapshot of our comprehensive benefits package

Olin fosters a diverse and inclusive workplace, where you are encouraged to join or lead our Olin People Networks. These voluntary groups connect employees across sites, divisions and functions to strengthen connections, belonging, and community involvement.

Olin does not provide any form of sponsorship. We will only employ those who are legally authorized to work in the United States. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J or TN or who need sponsorship now or in the future, are not eligible for hire.

Olin is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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