WIC Administrative Assistant - Office & Administrative Specialist Senior

Minnesota Department of Health; Saint Paul (MN); Hybrid; USD 31,000 - 42,000; Full time

Benefits offered by this job

Telework up to 50%

Health insurance

Paid holidays

Pension plan

Job summary

Join the Minnesota Department of Health, Health Department in St. Paul, as a WIC Administrative Assistant within the Breastfeeding, Training and Communication Unit.

This role provides advanced administrative support to the SNP Section and CFH Division, coordinating meetings and ensuring effective communication across local agencies. The position emphasizes public health operations, policy interpretation, and staff training, with a 50% telework option under HR/LR Policy #1422.

Qualifications

• 1 year of experience providing administrative support in public health/government setting.
• Ability to respond to sensitive inquiries and complaints clearly and professionally.
• Ability to explain policies to internal and external customers.
• Experience using Word, Excel, mail merge, databases, and scheduling programs.

Responsibilities

• Provide administrative support and coordination for the SNP Section.
• Support SNP Section and CFH Division meetings to ensure communication across units.
• Train and support staff in section procedures and other duties as assigned.
• Coordinate and support Director’s Office activities and SNP CFH division workflows.

Skills

Administrative support

Public health

Communication

Microsoft Excel

Word processing

Tools

Word

Excel

Mail merge

Job description

• Job ID: 98061
• Location: St. Paul
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers and eligible bidders simuealtanously.
• Date Posted: 10/29/2026
• Closing Date: 11/04/2026
• Hiring Agency: Health Department
• Division/Unit: Child and Family Health Division / Breastfeeding, Training and Communication Unit
• Work Shift/Work Hours: Day Shift / 8 a.m. - 4:30 p.m.
• Days of Work: Monday - Friday
• Travel Required: Yes - Up to 25% of the time
• Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Telework Eligible: Yes / Hybrid
• Work Area: Breastfeeding, Training and Communication Unit
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well‑being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Join our dynamic team at the Minnesota Department of Health (MDH), where your passion for public health can make a tangible impact on the well‑being of all Minnesotans. The WIC Administrative Assistant is located within the Breastfeeding, Training, and Communication Unit of the SNP Section. This position provides advanced administrative support to the Supplemental Nutrition Programs Section and the CFH Division.

Primary Responsibilities

• Provide administrative support activities and coordination for the Supplemental Nutrition Programs Section.
• Provide other program duties to enable effective and efficient functioning for the SNP Section and the Director’s Office.
• Provide support and coordination of SNP Section and CFH Division meetings to ensure communication and collaboration across WIC local agencies, our section and our division.
• Train and support staff in section procedures and other duties as assigned.

In accordance with HR/LR Policy #1422 Telework, this position is eligible for up to 50% telework for applicants who live in Minnesota or in a bordering state within 50 miles of the assigned work location. The telework policy may exempt employees who live more than 50 miles from their primary work location from the 50% in‑office requirement, depending on job requirements, helping the State of Minnesota access top talent across the state.

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

• One (1) year of experience providing administrative support in a public health, healthcare, or governmental setting. Experience must include the following:
• Ability to respond effectively to sensitive inquiries and/or complaints.
• Ability to explain policies and procedures in a clear, concise, and professional manner to both internal and external customers.
• Communication skills sufficient to answer telephones, direct call, take messages and take meeting notes.
• Ability to use computerized software systems and applications, such as Word, Excel, mail merge using two databases, document retrieval, spreadsheet programs, databases, electronic mail programs and scheduling programs.

Degree Equivalencies

A related degree will substitute for the required experience as follows:

• Doctorate may substitute for two (2) years of experience.
• Master's degree or JD may substitute for eighteen (18) months of experience.
• Bachelor's degree may substitute for one (1) year of experience.
• Associate's degree may substitute for six (6) months of experience.

Preferred Qualifications

• Knowledge of the functions, procedures, policies and organization of the Child and Family Health Division and Minnesota Department of Health.
• Advanced proficiency in Microsoft Office Suites programs.
• Ability to communicate in other languages such as Hmong, Spanish, or Somali.

Additional Requirements

• This position requires successful completion of a background check and employment reference check.
• MDH does not participate in the federal E-Verify program and is unable to sponsor applicants for work visas, including F-1 STEM OPT extensions, and cannot complete Form I-9 or any other documentation requiring employer participation in E-Verify. All applicants must be legally authorized to work in the United States at the time of application.
• This employment does not require a valid driver’s license, but it does demand travel, which the candidate will be responsible for meeting.

About Health Department

Come work for one of the best public health systems in the nation and you will contribute to our mission to protect, maintain and improve the health of all Minnesotans. We are working hard to achieve our vision for health equity in Minnesota, where all communities are thriving, and all people have what they need to be healthy. Our collaborative, mission‑driven work environment is a major factor in promoting a high level of employee health awareness, employee longevity and job satisfaction.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well‑being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well‑being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies

based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran‑friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.