Office and Data Entry Student Worker, Student Worker Clerical

Minnesota Department of Health; Saint Paul (MN); Hybrid; USD 27,000 - 31,000; Part time

Job summary

Minnesota Department of Health is seeking an Office and Data Entry Student Worker to support the Sage Programs and Cancer Control sections in Saint Paul. The role focuses on accurate data entry, record maintenance, and daily administrative tasks in a fast-paced health program environment.

The position offers a part-time schedule (24 hours/week, Mon-Fri, 8:00–4:30) with up to 50% telework eligibility. Ideal for students pursuing public health or related fields, with opportunities to learn

Qualifications

• Must be enrolled in a post-secondary or graduate program or enrolled within three (3) months of hire.
• Experience with data entry and accurate record keeping in computerized systems.
• Ability to communicate clearly in verbal and written form with the public, staff, and healthcare partners.
• Ability to maintain confidentiality and follow data privacy protocols including HIPAA-related expectations.

Responsibilities

• Perform complex problem-solving and systematic review of patient data to ensure integrity of Sage Program records.
• Execute high-volume data entry and quality control for the Cancer Programs Section.
• Provide essential administrative support to the Sage Programs and Cancer Control Sections to ensure seamless daily operations.

Skills

Data entry

MS Office

Communication

Organizational skills

HIPAA/privacy

Education

Post-secondary or graduate program enrollment

Tools

Database systems

Electronic recordkeeping tools

Microsoft Word

Microsoft Excel

Job description

• Telework Eligible: Yes

Working Title: Office and Data Entry Student Worker

Job Class: Student Worker Clerical

Agency: Health Department

• Job ID: 97904
• Location: St. Paul
• Telework Eligible: Yes
• Full/Part Time: Part-Time
• Regular/Temporary: Limited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 10/27/2026
• Closing Date: 11/09/2026
• Hiring Agency: MN Health Department
• Division/Unit: Health Improvement / Health Promotion and Chronic Disease SAGE Program Support Staff
• Work Shift/Work Hours: Day Shift / 24 hours per week between 8:00 a.m. – 4:30 p.m.
• Days of Work: Monday - Friday
• Travel Required: Yes - Up to 25% of the time
• Salary Range: $19.33 - $22.62 / hourly
• Classified Status: Unclassified
• Bargaining Unit/Union: 207 – American Federation of State, County, & Municipal Employees (AFSCME Technical, Council No. 5)
• Work Area: Department of Health
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: No

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Join a mission-driven team dedicated to improving cancer prevention and early detection across Minnesota. In this role, you will be at the heart of the Cancer Programs Section, ensuring the accuracy, integrity, and smooth operation of the Sage Programs that thousands of Minnesotans rely on.

As a key data and administrative specialist, you will expertly review and validate clinical information, investigate discrepancies, and keep the Sage Integrated Database (SID) running with precision. Your analytical skills and attention to detail will directly support high-quality program reporting and the effectiveness of statewide cancer screening efforts.

You will also play an essential role in daily operations, serving as a knowledgeable resource for providers, supporting the public with accurate program information, managing secure records, and helping streamline workflows. This is a great opportunity for someone who thrives in a data-driven environment, enjoys problem-solving, and wants their work to make a meaningful impact on public health.

Primary responsibilities include:

• Perform complex problem-solving and systematic review of patient data to ensure the integrity of Sage Program records.
• Execute high-volume data entry and rigorous quality control for the Cancer Programs Section.
• Provide essential administrative support to the Sage Programs and Cancer Control Sections to ensure seamless daily operations.

In accordance with HR/LR Policy #1422 Telework, this position is eligible for up to 50% telework for applicants who live in Minnesota or in a bordering state within 50 miles of the assigned work location. The telework policy may exempt employees who live more than 50 miles from their primary work location from the 50% in-office requirement, depending on job requirements, helping the State of Minnesota access top talent across the state.

This position is part-time and will work 24 hours per week. The specific hours and days of work are flexible within 8:00 a.m. to 4:30 p.m. Monday through Friday. This position is anticipated to last up to three years or until the selected candidate completes their educational program, whichever occurs sooner.

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

• Must be enrolled in a post-secondary or graduate program or enrolled within three (3) months of hire. Experience to also include:
  • Data entry skills sufficient to accurately create, update, and maintain records in computerized systems.
  • Experience using common computer software such as word processing programs, spreadsheets, or databases.
  • Ability to communicate clearly in verbal and written form, sufficient to interact with the public, staff, and healthcare partners.
  • Basic organizational skills sufficient to manage files, handle incoming mail, and follow procedures for record retention and information security.
  • Ability to maintain confidentiality and follow data privacy protocols including HIPAA-related expectations.

Qualifications to be assessed at interview:

• Ability to carefully review information, identify discrepancies, and maintain a high level of accuracy in data entry and record handling.
• Ability to communicate clearly and professionally with the public, healthcare partners, and internal staff, both verbally and in writing, while maintaining positive working relationships.
• Ability to maintain orderly records, manage multiple tasks, and adapt to shifting priorities while meeting deadlines and following procedures.
• Ability to assess issues, determine appropriate steps to resolve data or workflow problems, and know when to elevate concerns, all while working with limited supervision.

Preferred Qualifications

• Experience performing data entry in a clinical, administrative, or customer-service environment, including handling sensitive or regulated information.
• Experience analyzing or resolving data discrepancies or following quality-control procedures.
• Familiarity with medical terminology, patient forms, or billing processes.
• Experience using database systems or electronic recordkeeping tools.
• Strong attention to detail with the ability to meet deadlines in a high-volume workload.
• Ability to work independently, manage shifting priorities, and collaborate effectively with diverse partners.

Additional Requirements

• This position requires successful completion of a background check and employment reference check.
• MDH does not participate in the federal E-Verify program and is unable to sponsor applicants for work visas, including F-1 STEM OPT extensions, and cannot complete Form I-9 or any other documentation requiring employer participation in E-Verify. All applicants must be legally authorized to work in the United States at the time of application.

Contact

If you have questions about this position, contact Kaitlyn Crowley at [e-mail] or 651-201-5984.

If you are an individual with a disability and need an accommodation for an interview, you may contact the Department of Health ADA Coordinator at [e-mail].

About Health Department

Come work for one of the best public health systems in the nation and you will contribute to our mission to protect, maintain and improve the health of all Minnesotans. We are working hard to achieve our vision for health equity in Minnesota, where all communities are thriving, and all people have what they need to be healthy. Our collaborative, mission-driven work environment is a major factor in promoting a high level of employee health awareness, employee longevity and job satisfaction.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.