WGL - Executive Administrator

Oil Authority; Springfield (VA); On-site; USD 73,000 - 106,000; Full time

Job summary

AltaGas is seeking an experienced Executive Administrator to support its executives and keep priorities, schedules, communications, and day-to-day operations moving smoothly.

In this role, you will collaborate with the Executive Administrator Pool to create efficiency, anticipate needs, and ensure tasks are carried through successfully in a fast-paced environment.

Qualifications

• Provide confidential administrative support with discretion and professionalism.
• Manage day-to-day operations and executive schedules proactively.
• Coordinate travel, reimbursements, and invoice processing.
• Draft, edit, and proofread communications and reports for internal/external audiences.
• Develop and maintain presentation materials per company standards.

Responsibilities

• Support executives and liaise with internal and external stakeholders.
• Manage inboxes and phone lines, route messages appropriately.
• Prepare meeting agendas, materials, and minutes.
• Collaborate with other Executive Administrators to coordinate tasks.
• Assist with cross-department special projects and initiatives.

Skills

Executive support

Organizational skills

Multitasking

Paralegal experience

Discretion and professionalism

Education

High School Diploma/GED

Job description

Job Description

WGL - Executive Administrator

Position Summary

The Executive Administrator plays a pivotal role in supporting executives and helping keep priorities, schedules, communications, and day-to-day operations moving seamlessly.

This is an opportunity for an experienced administrative professional who thrives in a fast-paced executive environment, exercises sound judgment, and enjoys being a trusted partner. Working collaboratively with executives, the Lead Executive Administrator, the Executive Administrator Pool, and other Executive Administrators, you will help create efficiency, anticipate needs, and ensure critical tasks are carried through successfully.

What You'll Do:

• Provide confidential administrative support, demonstrating discretion, judgment, and professionalism when interacting with executives and internal and external stakeholders.
• Independently and proactively manage day-to-day operations and executive schedules.
• Funnel tasks to the Executive Administrator Pool, including travel arrangements, expense reimbursements, and invoice processing.
• Coordinate logistics for internal and external meetings, including agendas, materials, and meeting minutes.
• Manage, screen, and prioritize a high volume of emails and calls, ensuring timely responses and appropriate routing.
• Draft, edit, and proofread communications, reports, forecasts, and other documents for internal and external audiences.
• Develop and maintain presentation materials, ensuring accuracy and alignment with WGL standards.
• Use analytical findings to assist in creating reports and other needed materials.
• Collaborate with Executive Administrators across the pool to coordinate work and ensure seamless task completion.
• Serve as a liaison between executives, departments, external clients, and stakeholders to support effective communication and collaboration.
• Provide support for departmental and cross-departmental special projects and initiatives.
• Foster a collaborative and inclusive administrative environment that encourages knowledge sharing and teamwork.

What You'll Bring:

• High School Diploma/GED required; Bachelor's Degree preferred.
• 5+ years of executive-level administrative experience, with strong organizational and multitasking skills.
• Experience working as a paralegal is desired.
• The ability to navigate confidential and sensitive matters with discretion, professionalism, and sound judgment.
• A proactive approach and the ability to manage competing priorities in a fast-paced environment.

What We Offer:

We offer a competitive salary range of $73,100.00 to $105,800.00 per year, commensurate with experience, education, and skills. In addition, we provide a comprehensive benefits package including health insurance, retirement plans, and paid time off.

The Company values diversity in its workforce and encourages United States military veterans and service members who meet the qualifications to apply.

Why work at AltaGas?

AltaGasis a North American energy infrastructure company with a focus on owning and operating assets that provide affordable energy to our customers. AltaGas assets include Washington Gas/WGL, SEMCO, and Petrogas. Our talented team, nearly3,000strong, leverages the strength of our assets and expertise along the energy value chain to connect customers with premier energy solutions - from the well sites of upstream producers to the doorsteps of homes and businesses to new markets around the world.

We deliver clean and affordable natural gas to approximately1.7 million customers' homes and businesses through regulated natural gas distribution utilities acrossfour jurisdictions in the United States and two regulated natural gas storage utilities in the United States. Learn more about our team, vision, and strategy.

To learn more about our mission: https://youtu.be/k1mrKDdsYW8?si=y1k3NOyHxgf4emdL

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For Canadian hires

AltaGas hires personnel on the basis of job-related qualifications. All qualified applicants will receive consideration without regard to a person's ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity or expression, age, record of offences, marital status, family status or disability or any other characteristic protected by applicable law.

For U.S. hires

WGL/SEMCO/AltaGas offers a total rewards package that includes competitive pay, incentive bonus plans, holiday pay, 401K matching and a wide array of benefits. These benefits including medical, dental and vision coverage are designed to help you and your family stay healthy. We also have paid time off (PTO) to balance the demands of your work and personal life. Available benefits vary depending on the specifics of the role.

U.S. affiliates of AltaGas are committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, ethnicity, religion, gender, age, national origin, marital status, sexual orientation, gender identity, family responsibilities, matriculation, physical or mental disabilities, political affiliation, genetic information, status as a protected veteran or any other characteristic protected by federal, state, or local law.