West Coast Office & Operations Manager (LA)

I-Grace; Los Angeles (CA); On-site; USD 72,000 - 85,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Generous paid time off

Professional development opportunities

Accident, Critical Illness, and Hosp.

HSA & FSA

life insurance

Commuter benefits

Legal Plan benefits

Identity & Fraud benefits

Pet Solution benefits

Employee referral bonus

Employee Assistance Program

Home & Auto discounts and more

Job summary

I-Grace, a premier luxury residential construction and advisory firm, seeks an Office Manager, West Coast in Los Angeles. This key role combines office management with hands-on construction operations support to ensure the West Coast team runs smoothly and aligns with company standards.

You will support field operations, compliance, and accounting while coordinating HR onboarding and vendor relationships, reflecting I-Grace’s commitment to quality and service.

Qualifications

• 5+ years of experience in a fast-paced office environment.
• Construction experience preferred, ideally in residential.
• Proficiency in Microsoft Office Suite.
• Experience with Microsoft Project, Procore, and Sage 300/Timberline highly preferred.
• Strong working knowledge of general accounting practices and an understanding of HR procedures.
• Excellent organizational skills with the ability to prioritize and manage multiple projects simultaneously.
• Clear, professional communication skills and strong attention to detail.
• Availability to respond to office emergencies as needed to ensure business continuity and workplace safety.

Responsibilities

• Serve as the West Coast liaison for subcontractor insurance and prequalification.
• Standardize and manage field office setup, including furniture, equipment, technology, and safety inspections.
• Arrange and manage project storage facilities, ensuring consistency in agreements, insurance, security, and access.
• Maintain incident reporting, construction filing systems, and compliance documentation.
• Act as liaison between Corporate and the West Coast office, supporting the implementation of company policies and initiatives.
• Uphold safety and loss prevention standards across office, storage, and parking facilities.
• Oversee fleet management and coordinate with outside service providers, including IT support and insurance companies.
• Support the accounting department with accounts payable, accounts receivable, and general administrative invoicing.
• Manage and expedite corporate card receipts and expense documentation.
• Oversee the Los Angeles office, including facilities, technology, supplies, and vendor relationships.
• Refine administrative workflows and implement best practices to improve efficiency.
• Partner with HR on company-wide onboarding, employee administration, and training programs.
• Manage office calendars, meeting logistics, travel arrangements, and visits from the New York team.

Skills

Office management

Construction experience

Microsoft Office

General accounting knowledge

HR procedures

Organization

Communication

Emergency readiness

Tools

Microsoft Project

Procore

Sage 300/Timberline

Job description

I-Grace, a premier luxury residential construction and advisory firm, seeks an Office Manager, West Coast in Los Angeles. This key role combines office management with hands-on construction operations support to ensure the West Coast team runs smoothly and aligns with company standards.

You will support field operations, compliance, and accounting while coordinating HR onboarding and vendor relationships, reflecting I-Grace’s commitment to quality and service.