Wellness Coordinator

StoryPoint; Rockford (IL); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a Wellness Coordinator to lead a dedicated team in providing exceptional resident care. This role involves managing hiring processes, overseeing payroll and staffing, and ensuring compliance with training requirements. The ideal candidate will possess strong organizational and communication skills, along with a background in healthcare support. Join a company that values authentic connections and strives to create the best experiences for seniors and their families. If you are passionate about serving others and want to make a difference in the community, this opportunity is perfect for you.

Qualifications

• Experience in administrative support and managing large teams required.
• Preferred qualifications include STNA, CNA, or Medical Assistant.

Responsibilities

• Manage hiring processes and maintain staff records.
• Oversee payroll administration and staff scheduling.

Skills

Organizational Skills

Communication Skills

Basic Computer Skills

Administrative Support

Education

STNA, CNA, or Medical Assistant

Tools

YARDI

Job description

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The Wellness Coordinator

is responsible for directing and managing all Wellness (Nursing) employees providing clinical resident care services, by delivering a 1440 experience, optimizing performance, and leading employee connections within our community.

Required Experience

• Prior experience providing administrative and managerial support to a large staff required.
• STNA, CNA, or Medical Assistant preferred. Assisted Living or Memory Care experience is a plus.
• Proven organizational and communication skills.
• Basic computer skills and ability to learn in-house systems (e.g. YARDI).

Accountabilities

• Manage Hiring Process: Interviews potential employees and hires and on boards to 1440. Maintains appropriate records for new and existing staff.
• Payroll Administration: Accurately approves and processes (bi-weekly) payroll for entire Wellness department.
• Schedules/Staffing: Create, maintain, and update staff schedules and Caregiver Task Sheets with daily duties to ensure our residents consistently receive the best quality of care.
• Training Accountability: Maintaining all appropriate records of training for new and existing staff. Ensure all new hires enroll in CSIG U, receive their learning plans, and complete all State regulatory training by mandatory deadline.
• Accounts Receivable, Contracts, and Billing: Manage the A/R process, ensure all contracts are signed and up to date, and billing is timely and accurate. Manage communication with the finance team.

Other Key Responsibilities

• Leads to and supports our 1440 culture and pillars.
• Manages all Wellness Staff (three shifts) to provide compassionate and competent care for residents.
• Provides operational support to the Wellness Director, Assistant Wellness Director, Nurse Supervisor and Wellness Department.
• Develops and maintains positive relationships with residents and their families and provides assistance when needed.
• Assists the Wellness Directors with various team duties that may include interviewing, onboarding, performance feedback, coaching and development.
• Assists in maintaining and updating all required employee records, both written and electronic.
• Completes appropriate paperwork and recommends improvements and more efficient ways of operating the department.
• Organizes, implements and evaluates training for all new hires and existing staff.
• Reviews occurrence reports in collaboration with Nurse Supervisor and Wellness Director.
• Coordinates deliveries/pick-ups of medical equipment.
• Assists with tracking budget, income, expenses and maintains an acceptable inventory level for the Wellness Department.
• Assists in planning monthly staff meetings for the Wellness Department.
• Available to work weekends as necessary and assigned.
• Perform other duties as necessary.

General Working Conditions

This position entails standing for long periods of time. While performing the duties of this job, the employee is required to communicate effectively with others, sit, stand, walk and use hands to handle keyboard, telephone, paper, files, and other equipment and objects. The employee is occasionally required to reach with hands and arms. This position requires the ability to review detailed documents and read computer screens. The employee will occasionally lift and/or move up to 25 pounds. The work environment requires appropriate interaction with others. The noise level in the work environment is moderate. Occasional travel to different locations may be required.

Connecting Seniors, Families and Communities

For over 37 years, our senior living communities have served seniors and their families across Michigan, Ohio, Indiana, Iowa, Kentucky, and Tennessee, with each location offering unique services including independent, enhanced, and assisted living, as well as memory care and rehabilitation and skilled nursing. Through forming authentic connections and committing to creating the absolute best experiences each day for our residents and their families, we’ve created a special culture within our communities that allows our employees to do their best work and our residents to shine every day.

Not Just Making Every Day Great. Making Every Minute Great. There are 1,440 minutes in every single day. We aspire to make each one of them an exceptional moment. This philosophy is supported by our 6 powerful, yet simple pillars: Dream Big, Have Courage, Take Initiative, Be Accountable, Give Back & Enjoy it. We strive to fulfill the aspirational yet unattainable goal of creating the absolute best experience with every person, in every interaction, every minute of every day.

It begins with empowering our employees. Every employee, at every level of the company, is expected to perform like a leader. Everyone is encouraged and expected to put the needs of each other above everything else. No one here just “does their job.” The mission is to create the absolute best experiences. This emphasis on putting people first has helped us successfully grow for the right reasons.

If you love serving others, and are looking for an opportunity to thrive, CommonSail Investment Group and our businesses is your destination.

Equal Opportunity Employer

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