Weekend Receptionist

The Davis Community; Los Angeles (CA); On-site; USD 22,000 - 30,000; Full time

Job summary

The Davis Community in Los Angeles is seeking a friendly receptionist to operate the telephone switchboard, greet visitors, and route inquiries to the right person. This role also handles mail, distributes applications, and assists with basic clerical tasks at the front desk.

Candidates should have strong communication and organizational skills, be able to read and write, and work independently. The position requires weekend shifts on Saturdays and Sundays from 8:00 a.m. to 4:00 p.m.

Qualifications

• High School Diploma or equivalent.
• Experience preferred.
• Excellent communication and organization required.
• Ability to operate office equipment.

Responsibilities

• Operate telephone switchboard and direct calls.
• Greet visitors and determine their needs.
• Distribute applications to new applicants.
• Handle mail for the facility.
• Assist with front desk tasks and copy paper replenishment.
• Manage petty cash and resident funds.
• Perform other duties as assigned.

Skills

Communication

Organizational skills

Reading and writing

Independent work

Education

High School Diploma or equivalent

Experience preferred

Job description

BASIC PURPOSE:

To operate telephone switchboard, direct calls appropriately and take messages. To greet visitors, determine nature of their business and to provide appropriate information. Provides general office support with a variety of clerical activities and related tasks. This position will work every other weekend, Saturday and Sunday 8a-4pm!

MAJOR WORK ACTIVITIES:

1. Operates telephone switchboard; directs calls to appropriate destination, takes messages and distributes messages via voicemail or written.
2. Greets and directs visitors and residents, answers questions to the best of his/her ability.
3. Greets new applicants and distributes applications.
4. Handles all incoming and outgoing mail for entire facility.
5. Follows reception area procedures during fire alarms.
6. Fills administration area copiers and fax machine with copy paper.
7. Performs clerical duties including making copies as needed.
8. Responsible for front desk petty cash box and resident fund.
9. Performs other duties and responsibilities as assigned.

Requirements

KNOWLEDGE, SKILLS AND WORKING CONDITIONS:

• Must have excellent communication and strong organizational skills
• Must be able to read and write.
• Must be able to operate telephone equipment, copiers and fax machine.
• Ability to work independently on assigned task as well as to accept direction on given assignments.
• Physical exertion such as standing, stooping, lifting, pushing, carrying and bending required no more than 20% of the time.
• Minimal exposure to infectious disease.
• Physical job demands may be subject to possible modifications to reasonably accommodate individuals with disabilities.

MINIMUM QUALIFICATIONS:

Education: High School Diploma or equivalent

Experience: Experience preferred

An equivalent combination of education and experience may be considered.