Weekend Receptionist

The Davis Community; Wilmington, Northern (NC, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

The Davis Community seeks a courteous receptionist to operate the telephone switchboard, greet visitors, and provide general clerical support. The role includes handling mail, directing residents and applicants, and assisting with front desk tasks.

Responsibilities cover message distribution, filing, and basic office duties with attention to accuracy and customer service. Requires clear communication and reliability; weekend shifts every other weekend are included.

Qualifications

• Must have excellent communication and strong organizational skills.
• Must be able to read and write.
• Must be able to operate telephone equipment, copiers and fax machines.
• Ability to work independently on assigned tasks.

Responsibilities

• Operates telephone switchboard; directs calls and takes messages.
• Greets and directs visitors and residents; answers questions.
• Greets new applicants and distributes applications.
• Handles all incoming and outgoing mail for the facility.
• Follows reception procedures during fire alarms.
• Maintains front desk copiers and fax with paper.
• Performs clerical duties including copying.
• Manages petty cash and resident funds.
• Performs other duties as assigned.

Skills

Communication skills

Organizational skills

Reading & writing

Telephone equipment

Independent worker

Education

High School Diploma

Tools

Copiers & fax machines

Job description

BASIC PURPOSE:

To operate telephone switchboard, direct calls appropriately and take messages. To greet visitors, determine nature of their business and to provide appropriate information. Provides general office support with a variety of clerical activities and related tasks. This position will work every other weekend, Saturday and Sunday 8a-4pm!

MAJOR WORK ACTIVITIES:

1. Operates telephone switchboard; directs calls to appropriate destination, takes messages and distributes messages via voicemail or written.
2. Greets and directs visitors and residents, answers questions to the best of his/her ability.
3. Greets new applicants and distributes applications.
4. Handles all incoming and outgoing mail for entire facility.
5. Follows reception area procedures during fire alarms.
6. Fills administration area copiers and fax machine with copy paper.
7. Performs clerical duties including making copies as needed.
8. Responsible for front desk petty cash box and resident fund.
9. Performs other duties and responsibilities as assigned.

Requirements

KNOWLEDGE, SKILLS AND WORKING CONDITIONS:

• Must have excellent communication and strong organizational skills
• Must be able to read and write.
• Must be able to operate telephone equipment, copiers and fax machine.
• Ability to work independently on assigned task as well as to accept direction on given assignments.
• Physical exertion such as standing, stooping, lifting, pushing, carrying and bending required no more than 20% of the time.
• Minimal exposure to infectious disease.
• Physical job demands may be subject to possible modifications to reasonably accommodate individuals with disabilities.

MINIMUM QUALIFICATIONS:

Education: High School Diploma or equivalent

Experience: Experience preferred

An equivalent combination of education and experience may be considered.