Weddings and Special Events Sales Manager

Scarritt-Bennett Center; Nashville (TN); On-site; USD 65,000 - 90,000; Full time

Job summary

Scarritt-Bennett Center in Nashville seeks an energetic events sales coordinator to develop client relationships, plan weddings, music video and film productions, and other special events, from inquiry to execution. You will coordinate with clients, vendors, and internal teams to deliver exceptional experiences.

The role requires a Bachelor’s degree and 3+ years in sales, hospitality, or event planning, experience with Maestro PMS, weekend availability, and strong attention to detail.

Qualifications

• Bachelor’s degree required.
• Minimum 3 years in sales, hospitality, event planning, or marketing.
• Familiarity with Maestro PMS software.
• Willingness to work weekends (Friday–Sunday) due to weddings/events.
• Strong attention to detail and high work-ethic.

Responsibilities

• Develop relationships and stay current on Special Events, Weddings, Hospitality, Banquets & Receptions trends.
• Plan and execute all special events and weddings, including styling and menu planning.
• Respond to inquiries, conduct site tours, and submit event proposals.
• Meet with clients/vendors to review final orders and timelines; manage contracts and payments.
• Coordinate with internal teams and external vendors to ensure flawless events.

Skills

Event planning

Sales

Coordination

Communication

Education

Bachelor’s degree in related field

Tools

Maestro PMS

Job description

Job Purpose: This position is responsible for assessing the needs of the client and providing guidance to help craft detailed event plans like weddings, music video and movie productions, memorial services, and other special events, to ensure a successful and enjoyable experience. Position requires experience in event planning, coordination and implementation. Focus is on sales activities connected to event inquiries, serving as liaison between the client and facility. Manager in this position is expected to relate well to auxiliary business vendors such as florist, photographers, rental companies, etc. as well as internal staff. Position requires an understanding of wedding protocol, the food and beverage industry, as well as the methodology of hospitable service.Primary Job Responsibilities• Responsible for developing relationships and keeping up with the trends in the following markets: Special Events, Weddings, Hospitality, Banquets & Receptions.• Assist with planning, implementation and execution of all special events and weddings, internal and external, which may include styling, menu planning and pricing, rental orders, etc. as well as working with the Executive Chef and Director of Sales with creation/pricing of all yearly SBC menus.• Answer phone, email and walk-in inquiries, conduct site tours, and submit event proposals to clients efficiently and in a timely manner.• Meet with clients and vendors as appropriate to obtain and review final event orders and timelines• Enters reservation data into Maestro Hospitality System including service orders for set up, food, event space, etc. and generate contracts, obtain and process payments, keeping logs of client communications, follows event from conception to completion.• Communicate effectively with management and staff to ensure orders are fulfilled for a successful event.• Network with area professionals at appropriate industry association events and attend off-site open houses to stay connected with current trends.• Assist the Director of Marketing in developing the department’s print and digital marketing materials.• Communicate requests for keeping information updated and relevant with Director of Sales, and Director of Marketing.• Assist in the styling, setting up trade shows in collaboration with Sales & Marketing Departments• Collaborate with the Director of Sales & Development to ensure wedding and special event booking details are in line with overall department goals and objectives.• Execute wedding and special event contracts, and assemble sales kits for potential clients• Manage the implementation of event sales calendar, monitoring progress of wedding and event sales to reach goals.• Work strategically with other departments to create fresh sales objectives to meet and exceed sales goals.• Other duties as assigned.Expertise and Cultural Considerations Needed:• Minimum of a Bachelor’s degree in related field• Minimum of 3 years of sales, hospitality, event planning, or marketing experience• Knowledge of Maestro PMS software• Must be willing to work weekends, as this position involves working a majority of wedding and special events that occur on Friday, Saturday, and Sunday.• Must have strong attention to detail, proofreading skills, and high work-ethic• Must be a self-starter and self-motivated• Collaborative spirit, works well on teams and ability to work across departments• Excellent written and verbal communication skills• Must excel in multi-tasking and problem solving• Ability to work on multiple deadline-driven projects simultaneouslyPhysical Demands/Work Environment: • The work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meeting/banquet rooms, etc. and use of safe work practices. Avoiding falls and health regulations is critical. Work is not sedentary. Must have physical ability to lift items up to 25 lbs, walk, stand, bend, carry and operate light equipment.