Wedding & Event Coordinator / Planner

Asali-Desserts-and-Cafe; MacGregor Park (NC); On-site; USD 42,000 - 65,000; Full time

Job summary

Asali-Desserts-and-Cafe is seeking a Wedding & Event Coordinator/Planner to lead coordinating clients from initial consultation to event execution. You will craft elegant designs, timelines, and detailed plans that align with Asali’s elevated style and service standards.

The role requires a flexible schedule with evenings and weekends during events; a background in hospitality or luxury service is highly valued, and you’ll collaborate with venues, vendors, and our team to deliver unforgettable

Qualifications

• At least 1 year of wedding/event planning, hospitality, or luxury service experience.
• Strong organizational and time-management skills.
• Good design sense with attention to color, composition and details.
• Excellent written and verbal communication.
• Ability to manage multiple events and deadlines.

Responsibilities

• Serve as primary contact for wedding and event clients from planning to execution.
• Develop timelines, floor plans, design concepts, and production schedules.
• Coordinate with venues, vendors, and staff; manage contracts and logistics.
• Oversee event setup, flow, and breakdown; ensure on-time deliveries.

Skills

Wedding planning

Organizational skills

Design sensibility

Communication skills

Project management software

Evenings & weekends availability

Tools

Microsoft Office

Google Workspace

Event planning software

Job description

Join Our Team as a Wedding & Event Coordinator / Planner at Asali!

Are you passionate about creating unforgettable moments and turning dreams into reality? At Asali, we’re more than just a family-owned artisan bakery and café—we’re a team dedicated to crafting exceptional desserts, specialty cakes, and extraordinary events. We believe in celebrating life’s sweetest moments through quality, craftsmanship, and outstanding service. If you’re ready to bring your creativity, organization, and love for hospitality to the table, we’d love to meet you!

About the Role

As a Wedding & Event Coordinator / Planner, you’ll play a key role in helping our clients celebrate their special occasions in style. From the first consultation to the final toast, you’ll be the driving force behind creating seamless, beautifully designed events that reflect Asali’s elevated aesthetic and commitment to excellence. This is a full-time position that requires a flexible schedule, including availability for evenings and weekends during events.

Key Responsibilities

Client Experience & Planning

• Serve as the primary point of contact for wedding and event clients throughout the planning process.
• Conduct consultations to understand each client’s vision, style, budget, and goals.
• Develop detailed event timelines, floor plans, design concepts, and production schedules.
• Guide clients through planning decisions, offering expert recommendations and creative solutions.
• Maintain consistent communication with clients, ensuring timely follow-ups and exceptional service.

Event Design & Styling

• Create cohesive event design concepts, including color palettes, floral inspiration, linens, décor, lighting, and tabletop styling.
• Prepare design boards, mood boards, and presentation materials to bring ideas to life.
• Source décor, rental items, florals, and specialty vendors to match each client’s vision.
• Stay up-to-date with wedding and event design trends while maintaining Asali’s signature style.

Vendor & Logistics Coordination

• Coordinate with venues, florists, caterers, photographers, entertainment, and other vendors.
• Manage vendor communications, contracts, schedules, and event logistics.
• Confirm timelines, deliveries, and setup schedules prior to each event.
• Assist with budgeting and tracking event expenses.

Event Execution

• Oversee event setup, styling, vendor arrivals, ceremony coordination, and event flow.
• Manage event timelines to ensure everything runs smoothly and on schedule.
• Troubleshoot issues professionally and calmly under pressure.
• Supervise setup and breakdown crews as needed, ensuring every detail reflects Asali’s commitment to quality.

Administrative Responsibilities

• Maintain organized client files, contracts, invoices, and planning documents.
• Utilize project management software and calendars to track deadlines and appointments.
• Prepare proposals, estimates, invoices, and event recaps.
• Contribute to social media content, styled shoots, and marketing initiatives when appropriate.

Required Skills & Qualifications

• At least 1 year of experience in wedding planning, event planning, hospitality, or luxury customer service.
• Exceptional organizational and time-management skills.
• Strong design sense with an eye for color, composition, and detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple events and deadlines simultaneously.
• Professional, polished, and client-focused demeanor.
• Strong problem-solving abilities and confidence in decision-making under pressure.
• Proficiency with Microsoft Office, Google Workspace, and event planning software is preferred.
• Flexible schedule with availability for evenings and weekends during events.

Physical Requirements

• Ability to stand and walk for extended periods during events.
• Ability to lift and carry décor, supplies, and event materials up to 40 pounds.
• Comfortable working indoors and outdoors in varying weather conditions.

What We’re Looking For

We’re seeking someone who thrives in a fast-paced environment, loves collaborating with clients and vendors, and takes pride in delivering exceptional results. If you’re highly organized, detail-oriented, and passionate about creating memorable experiences, this role is for you!

Ready to Join Us?