Wedding & Event Coordinator

Hornblower Group; Washington (District of Columbia); On-site; Full time

Job summary

Join a leading company as a Wedding & Event Coordinator. The role involves coordinating events, fostering client relationships, and driving upsell opportunities. Ideal candidates are organized, detail-oriented, and skilled in sales with experience in event management. This is an entry-level position with a dynamic team serving diverse clients in a fast-paced environment.

Qualifications

• Bachelor’s degree preferred with a minimum of 1 year experience as an event coordinator.
• Ability to work nights and weekends.
• Excellent oral and written communication skills.

Responsibilities

• Coordinate logistics for events and manage upsell opportunities.
• Serve as primary contact for clients and ensure a high level of service.
• Handle administrative tasks and maintain records in Salesforce.

Skills

Communication

Organization

Attention to detail

Sales

Education

Bachelor’s degree

Tools

Microsoft Office

Salesforce

Job description

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Starting at $25/hour

City Experiences is seeking a Group Concierge/Event Coordinator for our City Cruises operation in Washington, DC.

About You

This person will be adaptable, dynamic, and embody City Experiences’ RESPECT Service System.

Starting at $25/hour

City Experiences is seeking a Group Concierge/Event Coordinator for our City Cruises operation in Washington, DC.

About You

This person will be adaptable, dynamic, and embody City Experiences’ RESPECT Service System.

About The Opportunity

The successful Group Concierge will help drive the post-purchase process for our group guests, developing strong rapport

while handling the vital details of the group business. Along with coordinating the logistics for the event, the group

concierge will drive upsell potential, increasing the average order value of each order they oversee. This position

will report to the General Manager or the Senior Concierge Manager depending on port-specific needs.

Sales Focus

Essential Duties & Responsibilities:

• Develop a comprehensive knowledge of all regional vessels, products and enhancements.
• As directed, take the lead on post-contract follow-ups including passenger count adjustments and
  
  
  

upsells to groups, with the goal of driving incremental revenue.

• Successfully upsells existing guests to higher-value options and enhancements.
• Follows City Cruises guidance on when and how to follow up with clients to present revenue generation
  
  
  

opportunities through order enhancements.

• Handle objections as they arise by using vast product knowledge.
• Ability to maintain a flexible weekly schedule, including night and weekend demand while conducting site
  
  
  

visits, cruise detail meetings andmeeting clientsasneededtosupporttheaccountmanagementteam.

• Serve as a resource for the sales team, including conducting site visits, greeting clients upon boarding to
  
  
  

be the local resource when a national account manager is not present in the local port.

Guest Service

• Serve as the primary point of contact for client post-booking, including conducting site visits and
  
  
  

meeting clients as needed.

• Be present during highly detailed events and serve as the liaison between sales and operations
• High attention to detail, including complete and accurate product details are communicated to the
  
  
  

Food & Beverage and Operation teams to ensure proper product execution.

• Ability to manage a minimum of 50 events per month, including handling all details for the cruise.
• Develops strong rapport with the guest, thanking the guest for their business, gaining feedback, asking
  
  
  

for referrals, rebooking, and firmly asking the client to fill out our survey.

• Work with the General Manager and Director of Sales to resolve all guest issues in a timely manner.
  
  
  

Administrative

• Manage all administrative and operational activities (including payment collection) to enhance the
  
  
  

guest experience.

• Answer all post-booking inquiries, leveraging deep understanding of vessel, products, enhancements,
  
  
  

and pricing.

• Ensure guests are billed correctly (including payment collection) for all extra services provided
  
  
  

according to the signed contract with the support of the Account Manager.

• Document guest interactions in Salesforce, emphasizing detailed notes and task management, and
  
  
  

sending weekly reports as directed by the Director of Sales.

• Compile necessary reports for bi-weekly meetings, ensuring all cruise details are visible for the sales
  
  
  

and operations team.

Additional Job Duties Assigned.

Requirements & Qualifications:

Bachelor’s degree preferred with a minimum of 1 year of experience in a sales support or

as an event coordinator.

• Communicate effectively in oral and written form.
• Maintain a high level of organization & be detail-oriented.
• Handle multiple tasks/projects at one time.
• Establish and maintain effective working relationships as required by job responsibility.
• Listen effectively, assesses the situation, determine relevant issues, & suggest solutions.
• Work with Microsoft Office applications (especially Word, Excel, PowerPoint).
• Must be able to work a flexible schedule, including nights and weekends to accommodate
  
  
  

site inspections and guest needs.

About Us

City Experiences’ passion is to provide amazing experiences on land and water. Our 40-year success through organic growth and acquisitions has resulted in a portfolio of over 25+ brands that welcome upwards of 30 million guests/riders annually. If you’re an enthusiastic team player who thrives in an environment where communication, creativity, and cooperation are encouraged, this may just be the opportunity for you.

The RESPECT Service System embodies City Experiences’ mission, vision, values and operating principles. By creating a company culture that puts RESPECT at its core, we believe it will drive us to achieve our goal of becoming a Global Experiences and Transportation Leader.

The Company is proud to be an Equal Employment Opportunity and Affirmative Action employer. We prohibit discrimination and harassment against any applicants or employees based upon their race, color, religion, national origin, sex, age, sexual orientation, gender identity or expression, mental or physical disability, status as a protected veteran, or other characteristics prohibited by applicable law.

Additionally, we encourage all qualified applicants including those with past arrest or conviction records to apply. The Company participates in the E-Verify program in certain locations.

We encourage qualified applicants with arrest and conviction records to apply.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Travel Arrangements

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