Webber – Project Administrator – Infrastructure Management

Ferrovial Agroman SA; Oklahoma; On-site; USD 60,000 - 80,000; Full time

Job summary

Join a dynamic team at a leading construction company specializing in infrastructure management. This role involves providing essential administrative support to ensure project efficiency, including managing new hire processes, payroll, and project documentation. You'll be at the forefront of facilitating smooth operations while collaborating with a talented group of professionals. If you thrive in a fast-paced environment and possess strong organizational and communication skills, this is the perfect opportunity for you to make a significant impact in a company that values innovation and excellence.

Qualifications

• Requires HS Diploma or GED and 3-5 years of relevant experience.
• Strong skills in MS Office and SAP preferred.

Responsibilities

• Manage new hire processes and maintain employee records.
• Prepare monthly reports and manage accounts payable/receivable.
• Coordinate meetings, travel, and handle inquiries efficiently.

Skills

Attention to Detail

Problem Solving

Organizational Skills

Communication Skills

Multi-tasking

Strategic Thinking

Leadership Skills

Education

High School Diploma or GED

3-5 years of office administration/customer relations experience

Driver's License

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

SAP

Job description

About us:

Founded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy, and infrastructure management, dedicated to safely providing intelligent solutions to its clients and community. Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports a wide range of project models to meet client needs, including traditional design bid build, design build, alternative delivery models, and public-private partnership (P3) solutions. Webber also has an in-house engineering services department to help optimize building efficiency and quality while solving complex project challenges using field experience, innovative construction methods, and BIM technology. As a subsidiary of Ferrovial, Webber has access to a global network of skilled engineers, best-in-class technology, and vast resources.

Job Description:

Position Summary

Provides administrative, financial, procurement, and 3rd party claims support to Project.

Primary Duties and Responsibilities

• Responsible for new hire process to include new hire paperwork, payroll setup, benefit enrollment maintenance, and onboarding. Coordinate and conduct new employee orientation, ensuring all necessary new hire paperwork is accurate and completed. Responsible for new hire data entry while creating and maintaining all necessary employee records.
• Process all employee actions to include transfers, vacations, promotions, merit, bonus, pay adjustments, and terminations. Ensure that all necessary documents are received and approved.
• Responsible for the efficient administration of the project by answering telephone calls, greeting visitors, and distributing mail. Responds and delegates requests for information.
• Schedules and coordinates meetings, conferences, and travel as requested.
• Prepares monthly reports in a timely, accurate manner including but not limited to client required reports, overtime, payroll, and SAP reports.
• Responsible for keying payroll hours and work activities for project employees in a timely manner and order activity reports.
• Maintain confidential employee files and other project filing including training and license records and vendor insurance certifications.
• Responsible for purchasing supplies, maintaining equipment, rental and vendor contracts, 3rd claims, client deliverables, and Adopt a Highway.
• Responsible for the administration of the project's accounts payable and receivable including reconciliation, verification, and distribution.
• Assist in the administration of fleet management system including data entry and invoice review.
• Answers the hot phone and manages all inquiries including recording and tracking of all inquiries to ensure all requests are responded to within contract requirements. Dispatch employees to accidents, repairs, or other concerns of client or public.

Knowledge, Skills & Abilities

• Ability to work flexibly and willingness to work extensively to meet business needs.
• High level of attention to detail, initiative, problem solving, personal organization, and leadership skills.
• Strong organizational, administrative, interpersonal, verbal, and written communication skills.
• Requires minimum supervision.
• Works well with ambiguity.
• Strong strategic thinking.
• Ability to multi-task and work in a fast-paced environment.

Education and Experience

• HS Diploma or GED (Required).
• Minimum 3 to 5 years' experience in office administration/customer relations (Required).
• Excellent knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook (Required).
• Driver's License with good driving record (Required).
• Great communication and interpersonal skills.
• Ability to identify inefficient practices and develop best practice solutions.
• SAP experience strongly preferred.

Work Conditions/Physical Demands

Work Environment

• Working office environment.
• Occasional time in the field in heat and cold temperature.
• Travel - Occasional.

Physical Demands

• Sitting for extended periods of time.
• Minimal bending, squatting, stretching.
• Must be able to lift up to 20 pounds.

The Statements herein are intended to describe the general nature and levels of work performed by employees, but are not a complete list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Webber, LLC provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, gender, national origin, age, disability, or status as a Vietnam Era or special disabled veteran in accordance with applicable federal and state laws. This policy applies to all terms and conditions of employment, including, but not limited to: hiring, placement, promotion, termination, leaves of absence, compensation, and training.