Wealth Management Operations Specialist

Clayton Services; Houston (TX); On-site; USD 55,000 - 90,000; Full time

Benefits offered by this job

Medical

Dental

401(k)

Paid vacation

Company holidays

Job summary

Clayton Services is seeking a Wealth Management Operations Specialist in Houston, TX to support client onboarding, workflow management, and retirement account operations. The role involves coordinating with custodians, preparing meeting materials, and ensuring timely follow-up on requests.

Ideal candidates have 1+ year in wealth management or retirement services, with a Series 65 license preferred and strong organizational, communication, and service orientation.

Qualifications

• Minimum of 1 year of relevant experience in wealth management, retirement services, financial planning, or a related financial services environment required.
• At least a Series 65 license is highly preferred
• Experience with retirement accounts, rollovers, distributions, and client account operations is preferred.
• Strong knowledge of 401(k) plans and retirement accounts.
• Experience with Charles Schwab or Schwab Advisor Services is preferred.

Responsibilities

• Manage and track client service and operational workflows, ensuring requests and follow-up items are completed accurately and timely.
• Support client onboarding, account opening, and ongoing account maintenance.
• Prepare materials and account information for client meetings and coordinate post-meeting action items.
• Process and track account transfers, rollovers, distributions, and other client account requests.
• Provide operational support related to 401(k)s, IRAs, and other retirement accounts.
• Maintain accurate client records, account information, and documentation.
• Communicate with clients regarding paperwork, account requests, and outstanding documentation.
• Coordinate with custodians and other financial service providers to facilitate account activity and resolve outstanding items.
• Provide ongoing operational and administrative support to the wealth management team.
• Assist with additional client service and operational needs as assigned.

Skills

401(k) knowledge

Organizational skills

Attention to detail

Time management

Written & verbal communication

Client-service mindset

Teamwork / independent work

Education

Series 65 license

Job description

Clayton Services is searching for a Wealth Management Operations Specialist to join a thriving wealth management firm in Houston, Texas. The Operations Specialist will provide operational and client service support, including workflow management, meeting preparation, client onboarding, and retirement account support.

Job Type: Direct Hire

Pay Rate: $55,000–$90,000/year

Benefits: Medical, Dental, 401(k), paid vacation, & company holidays

Wealth Management Operations Specialist Responsibilities:

• Manage and track client service and operational workflows, ensuring requests and follow-up items are completed accurately and timely.
• Support client onboarding, account opening, and ongoing account maintenance.
• Prepare materials and account information for client meetings and coordinate post-meeting action items.
• Process and track account transfers, rollovers, distributions, and other client account requests.
• Provide operational support related to 401(k)s, IRAs, and other retirement accounts.
• Maintain accurate client records, account information, and documentation.
• Communicate with clients regarding paperwork, account requests, and outstanding documentation.
• Coordinate with custodians and other financial service providers to facilitate account activity and resolve outstanding items.
• Provide ongoing operational and administrative support to the wealth management team.
• Assist with additional client service and operational needs as assigned.

Wealth Management Operations Specialist Skills and Abilities:

• Strong knowledge of 401(k) plans and retirement accounts.
• Excellent organizational and time management skills.
• Strong attention to detail and follow-through.
• Ability to manage multiple workflows and priorities simultaneously.
• Strong written and verbal communication skills.
• Professional and client-service-focused demeanor.
• Ability to work effectively both independently and as part of a team.

Wealth Management Operations Specialist Education and Experience:

• Minimum of 1 year of relevant experience in wealth management, retirement services, financial planning, or a related financial services environment required.
• At least a Series 65 license is highly preferred
• Experience with Charles Schwab or Schwab Advisor Services is preferred.
• Experience with retirement accounts, rollovers, distributions, and client account operations is preferred.

Wealth Management Operations Specialist - Immediate need.