Wealth Management Client Concierge

Gilder Search Group; Lutz (FL); On-site; USD 80,000 - 95,000; Full time

Job summary

Gilder Search Group in Florida seeks an experienced Wealth Management Client Concierge to welcome clients, visitors, and partners, ensuring a polished, organized office environment. This in-office role blends client service, scheduling coordination, hospitality, and administrative support.

You will collaborate with advisors and leadership, manage calendars and meetings, prepare materials, and maintain client records, enabling a superior client experience for affluent clients.

Qualifications

• Bachelor's degree required.
• Five (5) or more years of professional business experience.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• High attention to detail and accuracy.
• Professional presence and interpersonal skills.
• Ability to manage multiple priorities simultaneously.
• Proficiency with Microsoft Office applications.
• Ability to handle confidential information appropriately.

Responsibilities

• Welcome clients and visitors in a professional and friendly manner.
• Coordinate client arrivals and departures.
• Ensure conference rooms and meeting spaces are prepared for appointments.
• Assist with client hospitality and meeting logistics.
• Manage advisor calendars and schedules.
• Coordinate client appointments and confirm upcoming meetings.
• Schedule in-person, telephone, and virtual meetings.
• Monitor scheduling changes and resolve conflicts.
• Prepare meeting materials and documentation.
• Process paperwork accurately and efficiently.
• Maintain client records and information.
• Assist with client communications and follow-up activities.
• Support ongoing firm initiatives and special projects.
• Work closely with advisors and fellow team members.
• Assist in coordinating client service activities.
• Help ensure client requests are completed accurately and timely.
• Contribute to a positive and collaborative office culture.

Skills

Verbal & written communication

Organization

Time management

Attention to detail

Professional presence

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Job Title: Wealth Management Client Concierge

Location: Lutz, FL

Status: Full-time, In-office

Compensation: $80,000 - $95,000 (based on experience)

Be the Face of a Respected Wealth Management Firm

For more than 40 years, our firm has helped professionals, business owners, retirees, andfamilies navigate important financial decisions through comprehensive financial planning andwealth management. Our success has been built on long-term relationships, personalizedservice, and a commitment to helping clients make confident decisions. Every interactionmatters and creating an exceptional client experience remains central to everything we do. Weare seeking an experienced professional to join our team as a Wealth Management ClientConcierge.

As a Wealth Management Client Concierge, you are the first point of contact for clients,visitors, and professional partners while helping create a welcoming, organized, and highlyprofessional environment. This role combines elements of client service, executive support,scheduling coordination, hospitality, and office administration. The successful candidate willwork closely with advisors and leadership while playing an important role in the day-to-dayclient experience. We are seeking an individual who enjoys working with people, takes pride inorganization and professionalism, and understands the importance of exceptional service.

Key Responsibilities

Client Experience

• Welcome clients and visitors in a professional and friendly manner
• Create a positive first impression and maintain a welcoming office environment
• Coordinate client arrivals and departures
• Ensure conference rooms and meeting spaces are prepared for appointments
• Assist with client hospitality and meeting logistics

Scheduling & Calendar Management

• Manage advisor calendars and schedules
• Coordinate client appointments
• Confirm upcoming meetings
• Schedule in-person, telephone, and virtual meetings
• Monitor scheduling changes and resolve conflicts

Administrative Support

• Prepare meeting materials and documentation
• Process paperwork accurately and efficiently
• Maintain client records and information
• Assist with client communications and follow-up activities
• Support ongoing firm initiatives and special projects

Team Collaboration

• Work closely with advisors and fellow team members
• Assist in coordinating client service activities
• Help ensure client requests are completed accurately and timely
• Contribute to a positive and collaborative office culture

Qualifications

Required

• Bachelor's degree required
• Five (5) or more years of professional business experience
• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• High attention to detail and accuracy
• Professional presence and interpersonal skills
• Ability to manage multiple priorities simultaneously
• Proficiency with Microsoft Office applications
• Ability to handle confidential information appropriately

Preferred

• Experience supporting executives, advisors, professionals, or business owners
• Experience in wealth management, financial services, banking, legal, medical,hospitality, or other professional-service environments
• Experience coordinating schedules, meetings, and client-facing activities

The Ideal Candidate

• Professional and polished
• Service-oriented
• Highly organized
• Dependable
• Responsive
• Relationship-focused
• Detail-oriented
• Comfortable interacting with successful professionals and affluent clients
• Able to remain composed and effective in a fast-paced environment

As a Wealth Management Client Concierge, you'll work alongside driven, caring professionals,helping successful individuals and families pursue their dreams with clarity and confidence.Your work will directly impact clients'; lives while you grow personally and professionally.

We welcome a diverse pool of applicants from various backgrounds and urge you to apply tolearn more about what our firm offers and see if it might be an attractive fit for both us andyou. We look forward to meeting you!