Wastewater Treatment Project Administrative Coordinator - Oklahoma City, OK

Jacobs Solutions Inc.; Oklahoma City (OK); On-site; USD 48,000 - 60,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Holiday pay

Employee stock purchase plan

Caregiver leave

Job summary

Jacobs Solutions Inc. in Oklahoma City, OK seeks a Wastewater Treatment Project Administrative Coordinator to support project leadership, field personnel, maintenance staff, vendors, subcontractors, and corporate support teams.

You will help keep daily operations running smoothly by coordinating administrative activities and maintaining project documentation. You’ll handle purchasing, maintenance processes, onboarding, scheduling, and reporting while adapting to evolving project needs.

Qualifications

• Three to five years of experience in administrative support, office coordination, project support, operations support, or a related area.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational, time-management, and multitasking skills.
• Clear verbal and written communication skills.
• Strong attention to detail and the ability to maintain accurate records and documentation.
• Ability to work independently while supporting multiple departments and team members.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Valid driver’s license with no major infractions

Responsibilities

• Provide administrative support to project leadership, project managers, supervisors, maintenance personnel, and project staff.
• Serve as a primary point of contact for employees, visitors, vendors, contractors, and corporate support teams.
• Answer incoming calls, respond to inquiries, and greet visitors professionally.
• Coordinate meetings, conference calls, training sessions, project events, and related logistics.
• Maintain calendars, schedules, and project communications.
• Prepare correspondence, reports, presentations, spreadsheets, meeting materials, and other project documentation.
• Maintain organized and accurate electronic and hard-copy filing systems.
• Support document control activities, including tracking, distributing, filing, retaining, and organizing project and maintenance records.
• Maintain personnel files, training records, certifications, compliance documents, and other project records.
• Create purchase requisitions, process purchase orders, maintain purchasing records, and support procurement activities.
• Assist with invoice processing, expense tracking, vendor documentation, and related administrative functions.
• Coordinate with vendors, suppliers, and contractors regarding documentation, administrative requirements, and project needs.
• Track office, maintenance, and project supply inventories and coordinate replenishment.
• Create, update, track, and close work orders within company systems.
• Assist with scheduling, tracking, and reporting maintenance and operational activities.
• Maintain accurate equipment, asset, inventory, and maintenance records.
• Prepare and distribute routine reports related to project operations, maintenance, purchasing, inventory, and other business needs.
• Support employee onboarding, including new-hire paperwork, orientation scheduling, and required documentation.
• Coordinate travel arrangements, lodging, and other logistical needs for project personnel.
• Support company policies, procedures, safety requirements, and administrative processes.
• Protect sensitive employee and company information and maintain appropriate confidentiality.
• Build positive working relationships with employees, clients, vendors, and project stakeholders.
• Manage multiple assignments and adjust priorities as project needs change.
• Support special projects and other duties as assigned.

Skills

Organizational skills

Multitasking

Communication

Time management

Attention to detail

Discretion

Independent work

Confidential handling

Education

High school diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, we don’t settle. We’re always looking beyond to raise the bar and deliver with excellence. We apply our expertise and knowledge as we look to the future with optimism and focus. We give our best every day because we know our work makes a difference.

Your Impact

We’re seeking an organized and adaptable Wastewater Treatment Project Administrative Coordinatorto join our team in Oklahoma City, OK to support project leadership, field personnel, maintenance staff, vendors, subcontractors, and corporate support teams. In this role, you’ll help keep daily operations running smoothly by coordinating administrative activities, maintaining accurate documentation, supporting purchasing and maintenance processes, and responding to evolving project needs.

You’ll be a trusted resource for the project team and a key point of contact for employees, visitors, vendors, and contractors. If you are detail-oriented, responsive, and comfortable managing multiple priorities in a fast-paced environment, this may be the opportunity for you.

• Provide administrative support to project leadership, project managers, supervisors, maintenance personnel, and project staff.
• Serve as a primary point of contact for employees, visitors, vendors, contractors, and corporate support teams.
• Answer incoming calls, respond to inquiries, and greet visitors professionally.
• Coordinate meetings, conference calls, training sessions, project events, and related logistics.
• Maintain calendars, schedules, and project communications.
• Prepare correspondence, reports, presentations, spreadsheets, meeting materials, and other project documentation.
• Maintain organized and accurate electronic and hard-copy filing systems.
• Support document control activities, including tracking, distributing, filing, retaining, and organizing project and maintenance records.
• Maintain personnel files, training records, certifications, compliance documents, and other project records.
• Create purchase requisitions, process purchase orders, maintain purchasing records, and support procurement activities.
• Assist with invoice processing, expense tracking, vendor documentation, and related administrative functions.
• Coordinate with vendors, suppliers, and contractors regarding documentation, administrative requirements, and project needs.
• Track office, maintenance, and project supply inventories and coordinate replenishment.
• Create, update, track, and close work orders within company systems.
• Assist with scheduling, tracking, and reporting maintenance and operational activities.
• Maintain accurate equipment, asset, inventory, and maintenance records.
• Prepare and distribute routine reports related to project operations, maintenance, purchasing, inventory, and other business needs.
• Support employee onboarding, including new-hire paperwork, orientation scheduling, and required documentation.
• Coordinate travel arrangements, lodging, and other logistical needs for project personnel.
• Support company policies, procedures, safety requirements, and administrative processes.
• Protect sensitive employee and company information and maintain appropriate confidentiality.
• Build positive working relationships with employees, clients, vendors, and project stakeholders.
• Manage multiple assignments and adjust priorities as project needs change.
• Support special projects and other duties as assigned.

*As an essential function of the position and as a business necessity, this role requires regular travel by motor vehicle to client sites, project locations, and other work‑related destinations in connection with the performance of assigned duties and responsibilities. Accordingly, a valid driver's license and an acceptable driving record are required for this position. The OMFS business uses Telematics & Dash Cameras with our fleet of vehicles, and all new hires will require a Telematics acknowledgement to be signed.

Bring your team‑focused approach, adaptability, and commitment to excellence, and we’ll help you grow what drives you while delivering challenging Operations Management projects together.

Here’s what you'll need

• Three to five years of experience in administrative support, office coordination, project support, operations support, or a related area.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational, time‑management, and multitasking skills.
• Clear verbal and written communication skills.
• Strong attention to detail and the ability to maintain accurate records and documentation.
• Ability to work independently while supporting multiple departments and team members.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Valid driver’s license with no major infractions

Ideally, You'll Also Have

• High school diploma or GED

Working Conditions

Safety is a core value at Jacobs. We are committed to providing a safe and healthy workplace for all employees. This position may spend a substantial amount of time performing or supporting safety-sensitive labor or services.

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.

The base salary range for this position is $47,500.00 to $60,300.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job‑related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on October 15, 2026. This position will be open for at least 3 days.

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support .