Washington Area Administrative Leader

Fashion Institute of Design & Merchandising; Seattle (WA); On-site; USD 90,000 - 120,000; Full time

Job summary

HDR, a employee-owned organization, seeks a Washington Area Administrative Manager to coordinate area policies, supervise staff, and manage area operations across Bellevue and other WA locations. You will handle HR records, executive support, and reports while ensuring efficient admin workflows in a full-time role.

The ideal candidate brings 10+ years in engineering/architecture/construction admin, excellent communication, and strong organizational skills, with proficiency in

Qualifications

• High school diploma or equivalent.
• A minimum of 10 years related experience.
• Excellent written and verbal communication skills.
• Solid interpersonal skills.
• Strong time management skills and ability to prioritize.
• Exceptional attention to detail and organization.
• Strong problem-solving skills and analytical abilities.
• Ability to adapt to changing situations in a professional manner.
• High proficiency in Microsoft Word, Outlook, PowerPoint, Excel, Adobe, SharePoint.
• An attitude and commitment to being an active participant of our employee-owned culture is a must.

Responsibilities

• Coordinate, develop and administer area administrative policies and procedures.
• Take responsibility for area wide office administrative operations.
• Supervise area-wide administrative support personnel.
• Interview all administrative support personnel, process resumes for all staff positions, and maintain companywide and local office records for personnel and other HR requirements.
• Assist the area leadership with personnel administration, executive administrative support, and preparation of operating plans and other special reports.
• Execute electronic signatory procedures for contracts, proposals, and business forms.
• Maintain a record of assigned workstations in the office and coordinate with internal IT team when staff relocate to new workstations.
• Manage area communications, including SharePoint site, scheduling and preparing materials for meetings.
• Assist with the coordination of internal staff events.
• Support employee engagement committees.
• Oversee reception desk coverage and ensure back-up for other administrative team members as needed.
• Coordinate arrangements for temporary clerical assistance as needed.
• Participate in monthly meetings with area leadership.
• Perform other duties as needed.

Skills

Office Administration

Leadership

Policy Development

HR Support

Written & Verbal Communication

Interpersonal Skills

Time Management

Attention to Detail

Problem-Solving

Adaptability

Microsoft Word

Outlook

PowerPoint

Excel

Adobe

SharePoint

Education

High school diploma or equivalent

Tools

Microsoft Word

Outlook

PowerPoint

Excel

Adobe

SharePoint

Job description

HDR, a employee-owned organization, seeks a Washington Area Administrative Manager to coordinate area policies, supervise staff, and manage area operations across Bellevue and other WA locations. You will handle HR records, executive support, and reports while ensuring efficient admin workflows in a full-time role.

The ideal candidate brings 10+ years in engineering/architecture/construction admin, excellent communication, and strong organizational skills, with proficiency in