Warranty Specialist

AB Volvo; Chesapeake (VA); On-site; USD 73,000 - 90,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Generous paid time off

Retirement savings plan

Safe work environment

Volvo Group University development

Work-life balance programs

Job summary

Volvo Penta North America is seeking a Warranty Administrator to manage warranty claims, ensure accuracy, and coordinate with internal teams and external partners. The role requires knowledge of Volvo/Mack warranty policies and strong administrative skills.

You will maintain records, monitor reimbursements, and analyze claim trends to improve processes. This on-site position offers growth within Volvo Group and ensures compliant warranty administration across dealer networks.

Qualifications

• Associate degree in applied technology or business; bachelor’s preferred.
• 2–4 years warranty administration experience.
• Bilingual (Spanish/English) preferred.
• 2 years customer service experience.
• Knowledge of Volvo & Mack parts systems (IMPACT, PartsLinq, UCHP, VDA+, Vehicle Inquiry).
• Technical knowledge of warranty systems, service repair processes and OEM requirements.

Responsibilities

• Submit, track, and reconcile warranty claims with manufacturers or third-party providers.
• Review work orders, invoices, and documentation for accuracy before submission.
• Monitor claim status and follow up on delayed or denied reimbursements.
• Ensure compliance with OEM warranty guidelines and standards.
• Maintain accurate records of all warranty transactions.
• Analyze trends in warranty claims to identify recurring issues or areas for improvement.
• Prepare reports on claim status, reimbursement trends, and performance metrics.
• Provide feedback to management and technical teams regarding frequent warranty issues.
• Collaborate with service advisors, technicians, and parts departments for accurate warranty documentation.
• Serve as the contact between the company and manufacturer/distributor for warranty issues.
• Resolve conflicts between dealers and Volvo Group on coverage issues.
• Provide warranty training to dealers and internal staff as needed.

Skills

Accuracy & Detail

Problem solving

Analytical abilities

Communication & coordination

Integrity & compliance

Relationship building

Education

Associate’s Degree in Applied Technology or Business; Bachelor’s Degree preferred

Tools

IMPACT

PartsLinq

UCHP

VDA+

Vehicle Inquiry

Job description

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Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.

Volvo Penta North America (VPNA) delivers power solutions for marine and industrial applications. As part of the Volvo Group, we combine proven technology with deep expertise to support customers across a wide range of industries. From commercial and leisure marine vessels to data centers, construction, mining, and agriculture, VPNA is helping shape the future through diesel and gas engines, electrification, and integrated power and energy solutions. With North America as a key growth market for Volvo Penta, this is an exciting time to be part of the business.

What you will do

The Warranty Administrator is responsible for processing warranty claims within the organization for validity and accuracy according to current Volvo Group coverage certificates and the published policies and procedures. This role ensures that during warranty reviews work is documented properly, claims are submitted and tracked accurately, and reimbursement is received in a timely manner. The position requires a strong understanding of manufacturer policies, excellent administrative skills, and the ability to coordinate with internal departments and external vendors. Manage your portfolio of dealers effectively, including occasional conflict resolution that may occur among dealers, internal personnel and customers during claim administration.

Key Responsibilities/Accountabilities

Claims Management:

• Submit, track, and reconcile warranty claims with manufacturers or third-party providers.
• Review work orders, invoices, and other documentation for accuracy before submission.
• Monitor claim status and follow up on delayed or denied reimbursements.

Process Oversight:

• Ensure compliance with OEM (original equipment manufacturer) warranty guidelines and standards.
• Maintain accurate and organized records of all warranty transactions.
• Analyze trends in warranty claims to identify recurring issues or areas for improvement.

Reporting:

• Prepare regular reports on claim status, reimbursement trends, and performance metrics.
• Provide feedback to management and technical teams regarding frequent warranty issues.
• Work closely with service advisors, technicians, and parts departments to ensure accurate warranty documentation.
• Serve as the point of contact between the company and the manufacturer/distributor for warranty-related issues.
• Resolve any conflicts between dealer and Volvo Group as it relates to coverage issues.
• Provide dealer and internal people with occasional warranty training by phone contacts, during periodically scheduled classes, and during dealer visits or with fleet and dealer visits.
• Participate in updates to Warranty Operations Manual as items are identified to include re-writes of the manual and coverage certificates.
• Assist with dealer warranty audits as required.
• Investigate, quantify and effect change when necessary in claim patterns that are outside reasonable limits.
• Understand standard warranty coverages and purchased coverages.

Who are you

• Accuracy and Attention to Detail
• Problem-solving and Judgement
• Analytical Abilities
• Communication & Coordination
• Integrity & Compliance Awareness
• Relationship building

Essential Educational and/or Training Qualifications and Certificates

• Associate’s Degree in Applied Technology or Business, Bachelor’s Degree preferred

Preferred Experience/Knowledge

• 2-4 years of warranty administration experience
• 2 years of automotive industry experience preferably in heavy duty truck/service outlet
• Bilingual communication will be preferred (Spanish/English)
• 2 years year customer service experience
• Working knowledge of the Volvo & Mack parts systems to include IMPACT, PartsLinq, UCHP, VDA+, and Vehicle Inquiry.
• Technical knowledge in terms of being familiar with warranty systems, service repair processes and OEM requirements.

Ready for the next move?

Physical Requirements:
While performing the duties of this job, the employee may be required, with or without reasonable accommodation, to: Stand, walk, or sit, sometimes for prolonged periods

• Balance, stoop, kneel, crouch, or crawl
• See, speak, and hear, including distinguishing visual and audible signals necessary for safety and effective communication
• Use hands or fingers to handle or feel objects, tools, or controls
• Work in a cubicle in an office environment
• Reach with hands and arms to access products, tools, and controls
• Lift, move, or carry up to twenty (20) pounds unassisted
• Have stamina for on-site work including occasional extended hours, sometimes weekends

Expected Competence at Work: Employees in Volvo Penta are required to meet and/or develop to the following competencies:

• Respect: You trust, respect and provide equal attention to those around you.
• Collaborative: You build partnerships and work collaboratively with others to meet objectives
• Trust: You gain the confidence and trust of others through honesty, integrity and authenticity
• Stakeholder Management: You can engage with others effectively no matter their role
• Self-Development: You seek new ways to grow and be challenged using different ways of learning
• Change Management: You know others respond to change differently and you support with empathy
• Influencing: You help colleagues by sharing your ideas and ensure that your message is clear
• Strategic mindset: You see future possibilities ahead and can translate them into new strategies
• Networking: You build formal and informal relationships across the organization proactively
• Accountability: You take responsibility and own up to commitments.
• Manage ambiguity: You can operate effectively even when things are not certain or clear

Other Considerations:
To qualify, applicants must be legally authorized to work in the United States, and should not require, now or in the future, sponsorship for employment visa status.
This job is an on-site position along with flexibility based on Volvo Group work principles and coordination with your manager.

This job description reflects the general nature and level of work performed and is not intended to be an exhaustive list of duties or responsibilities.

At the Volvo Group, we strive for a clear, transparent, and straightforward compensation approach, motivating you to contribute to the company’s growth. For this position, the base pay is set at $72,600 - $89,700 annually, and where applicable, bonus eligible. The range for this role, as well as final salary offered, is determined by several factors including, but not limited to, geographic location, work-related knowledge, certifications, skills, education, and experience. In addition to these factors, we believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer.

In addition to a solid package of compensation and benefits, plus you will enjoy:

• Competitive medical, dental and vision insurance.
• Generous paid time off.
• Competitive matching retirement savings plans.
• Working environment where your safety, health and wellbeing come first.
• Focus on professional and personal development through Volvo Group University.
• Programs that make today’s challenging reality of combining work and personal life easier.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or status as a protected veteran.

We value your data privacy and do not accept applications via mail.

Who we are and what we believe in

We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group’s leading brands and entities.

Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.

Volvo Penta, a world-leading supplier of engines and complete drive systems for marine and industrial applications, you will be part of a global and diverse team of highly skilled professionals who works with passion, trust each other and embraces change to stay ahead. We make our customers win.

Every day, Volvo Group products and services ensure that people have food on the table, children arrive safely at school and roads and buildings can be constructed. Looking ahead,we are committed to driving the transition to sustainable and safe transport, mobility and infrastructure solutions toward a net-zero society.

Joining Volvo Group, you will work with some of the world’s most iconic brands and be part of a global and leading industrial company that is harnessing automated driving, electromobility and connectivity.

Our people are passionate about what they do, they aim for high performance and thrive on teamwork and learning. Everyday life at Volvo is defined by a climate of support, care and mutual respect.

If you aspire to grow and make an impact, join us on our journey to create a better and more resilient society for the coming generations.