Warranty Administrator

Haselwood Auto Group; Bremerton (WA); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Weekly pay

401K with employer match up to 50% of

Medical, Dental, Life & Vision

Vacation after probation

Job summary

Haselwood Auto Group is hiring a Warranty Administrator in Bremerton, WA. The role prepares, submits, and reconciles warranty claims with manufacturers and distributors, while managing related paperwork and AR payments. You will track parts, arrange shipments, and keep service records up to date.

Requirements include a high school diploma and prior admin experience. Strong organization, communication skills, and a self-starting attitude are essential; dealership systems knowledge is a plus.

Qualifications

• High school diploma or equivalent.
• Experience as an administrative assistant or in a similar role.
• Knowledge of automotive warranty processes is a plus.
• Detail oriented with strong organizational skills and communication.

Responsibilities

• Adjust warranty repair orders and code accounts receivable payments.
• Prepare, submit, reconcile warranty claims and paperwork.
• Track warranty parts and arrange shipment to factory/distributor.
• Maintain service records and recall/bulletin awareness.

Skills

Organizational skills

Detail oriented

Communication skills

Self-starter

Team player

Interpersonal abilities

Education

High school diploma

Tools

Dealership management software (DMS)

MS Office / Excel

Job description

• Pay or shift range: $20 USD to $26.25 USD The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.
• Full-Time
• Requisition #: WARRA002565

Description

The Warranty Administrators prepare, record, submit, and reconcile warranty claims to the factory and/or distributors.

You will adjust warranty Repair Orders, code and track Accounts Receivable payments, process claims, prepare accurate paperwork/documentation, reconcile receivables, submit/resubmit claims, and file and maintain service records. Additionally, you will reconcile and submit claims, track warranty parts, arrange for shipment to the factory or distributor, files and maintains all service requires as required by the warrantor while keeping abreast of all factory recalls and bulletins.

Requirements include

• High school graduation or equivalent.
• Prior experience as an administrative assistant or experience in a similar role.
• Independent self-starter with tenacity and drive.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Intermediate proficiency using computer applications, including MS Office
• Possession of a valid, unrestricted driver’s license for more than 3 years.

Preferred qualifications

• Knowledge of basic accounting principles.
• Experience with dealership management system software.
• Knowledge of automotive warranty processes and manufacturer-specific guidelines.
• Familiarity with automotive parts and repair terminology.

Incumbents will be required to successfully complete a driving record, background check and drug screening test.

In accordance with RCW 49.44.240 this position is identified as Safety Sensitive and is subject to pre-employment drug screening including cannabis.

• Competitive base pay $20 - $26.25 per hour.
• Weekly pay
• 401K with employer match up to 50% of 5%
• Medical, Dental, Life & Vision Insurance starting first of the month after hire!
• Paid Vacation after 90 Days of employment

General Population Vacation Accrual:

90 days = 24 hours

1 Year = 48 hours

2 Years = 88 hours

3 Years = 96 hours

5 Years = 136 hours

10+ Years = 160 hours

Note: Accrual earned at 90 days must be used prior to 1 year anniversary as it does not carry over.

• Sick Leave that is accrued at the rate of 1 hour per 40 hours worked
• Employee Wellness Program
• Employee Assistance Program for all employees

Search Terms: #accounting #warranty #automotive #anciliary #billing

Qualifications

Skills

Required

Microsoft Excel Intermediate

Computer Skills Intermediate

Preferred

Accounts Receivable Intermediate

Behaviors

Required

Team Player : Works well as a member of a group

Detail Oriented : Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Required

Self-Starter : Inspired to perform without outside help

Preferred

Financial : Inspired to perform well by monetary reimbursement

Education

Required

High School or better.

Experience

Required

Experience as an administrative assistant or experience in a similar role.

Preferred

Familiarity with automotive parts and repair terminology.

Knowledge of automotive warranty processes and manufacturer-specific guidelines.

Experience with dealer management software

Knowledge of accounting principles

Licenses & Certifications

Preferred

Driver's License

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.