Warehouse Tech, HIM (4440)

Trinity Health; Minot (ND); On-site; USD 26,000 - 37,000; Part time

Job summary

Trinity Health Records Storage Warehouse in Minot, ND is seeking a part-time Warehouse Tech, HIM to support secure storage, retrieval, and tracking of medical and administrative records. You will maintain accurate databases, process requests, and ensure confidentiality and HIPAA compliance.

Collaborate with the HIM team, follow retention and destruction policies, operate warehouse equipment safely, and contribute to efficient workflows in a detail-driven environment.

Qualifications

• Current driver’s license required.
• High school diploma or GED preferred.
• Experience with Genie/mechanical lift equipment and office machines preferred.
• Filing, computer, and data entry skills required; strong attention to detail.
• Knowledge of medical terminology and database management preferred.

Responsibilities

• Maintain organized storage systems for medical, financial, and administrative records, ensuring proper classification, tracking, and accessibility.
• Process incoming and outgoing record requests by retrieving, staging, delivering, or returning materials according to established HIM procedures.
• Update databases and tracking systems to reflect accurate record locations, movements, and retention timelines.
• Monitor and support compliance with Trinity Health’s Destruction Policy by identifying and preparing records eligible for secure disposal.
• Operate approved warehouse equipment and office machines to move, lift, scan, or index records safely and efficiently.
• Collaborate with HIM and departmental staff to resolve record discrepancies and improve overall records management workflows.

Skills

Filing

Computer skills

Attention to detail

Medical terminology knowledge

Database management

Education

High school diploma or GED

Tools

Genie/mechanical lift

Office machines

Job description

Job Details: Job Location: Trinity Health Records Storage Warehouse - Minot, ND 58701, Position Type: Part Time, Salary Range: $18.60 - $26.97 Hourly, Job Category: Facilities & General Service, Position Summary:

The Warehouse Tech, HIM supports the secure storage, organization, and retrieval of medical, financial, and administrative records within the Trinity Health Records Storage Warehouse. This role maintains accurate database entries, tracks the movement of incoming and outgoing records, and ensures adherence to established retention and destruction policies. Working collaboratively within the Health Information Management team, the Warehouse Tech follows standardized processes that protect confidentiality, maintain data integrity, and support efficient departmental workflows. As part of a detail-focused, compliance-driven environment, this position helps ensure records are handled safely, efficiently, and in accordance with all regulatory and organizational requirements.

Key Responsibilities:

• Maintain organized storage systems for medical, financial, and administrative records, ensuring proper classification, tracking, and accessibility.
• Process incoming and outgoing record requests by retrieving, staging, delivering, or returning materials according to established HIM procedures.
• Update databases and tracking systems to reflect accurate record locations, movements, and retention timelines.
• Monitor and support compliance with Trinity Health’s Destruction Policy by identifying and preparing records eligible for secure disposal.
• Operate approved warehouse equipment and office machines to move, lift, scan, or index records safely and efficiently.
• Collaborate with HIM and departmental staff to resolve record discrepancies and improve overall records management workflows.

Qualifications: Licenses and Certifications Required:

• Current driver’s license with clean record

Educational Requirements:

• High school diploma or GED preferred

Experience Requirements:

• Previous experience using a Genie/mechanical lift equipment preferred
• Office machine experience preferred

Special Skills or Training Requirements:

• Filing skills required
• Computer skills required
• Attention to detail and accuracy required
• Medical terminology knowledge preferred
• Database management knowledge preferred

Physical Requirements:

The Warehouse Tech, HIM frequently stands, walks, bends, reaches, and climbs short step ladders while handling stored records. The role requires lifting and moving boxes, files, and materials, as well as operating mechanical lifts or carts in confined warehouse aisles. Adequate vision, hearing, and manual dexterity are essential for reading labels, using office equipment, and performing detailed filing and data entry tasks.

Environmental Requirements:

This position works within a records warehouse environment that may include varying temperatures, dust, and exposure to stored materials and shelving equipment. Work involves navigating high-density storage areas and operating mechanical or electronic equipment while following safety and HIPAA privacy protocols. Occasional travel between storage locations or departments may be required to support record transfers or special projects.