Warehouse Operations & Production Planning Manager

Java City; California; On-site; USD 95,000 - 130,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Java City Coffee in Sacramento, California seeks an experienced Production Planning and Warehouse Operations Manager to turn demand into organized production schedules and lead a world-class warehouse. You will own planning, scheduling, staffing, quality, and continuous improvement within a growing coffee company.

The role requires hands-on leadership, strong ERP and inventory controls, and a commitment to food safety and cost efficiency.

Qualifications

• Experience managing warehouse operations, shipping, receiving, and inventory control.
• Strong knowledge of ERP and inventory management systems.
• Experience leading teams and implementing operational improvements.
• Excellent organizational, communication, and problem-solving skills.
• A hands-on leadership style and strong personal accountability.
• Understanding of food safety, lot traceability, and inventory accuracy.

Responsibilities

• Develop and manage daily, weekly, and longer-term production schedules.
• Translate customer orders, sales forecasts, and inventory requirements into achievable production plans.
• Coordinate availability of green coffee, packaging, ingredients, equipment, and labor.
• Balance production capacity with customer demand.
• Reduce last-minute schedule changes, downtime, and unnecessary overtime.
• Establish clear communication between sales, purchasing, production, and shipping.
• Oversee daily coffee roasting, grinding, packaging, and related manufacturing operations.
• Ensure production orders are completed accurately, efficiently, and on schedule.
• Manage staffing, equipment utilization, and production workflow.
• Monitor productivity, manufacturing costs, waste, and yields.
• Identify bottlenecks and implement practical solutions.
• Coordinate preventive maintenance and equipment readiness.
• Lead, coach, and develop production employees.
• Establish clear expectations, responsibilities, and performance standards.
• Create a culture of accountability, teamwork, safety, and continuous improvement.
• Develop standardized operating procedures and employee training programs.
• Build a team capable of supporting continued company growth.
• Work closely with quality assurance to maintain high product standards.
• Ensure compliance with applicable food safety, sanitation, and manufacturing requirements.
• Maintain accurate production records, lot traceability, and material usage.
• Protect the consistency and quality that define Java City Coffee.
• Maintain accurate inventory of green coffee, roasted coffee, packaging, ingredients, and finished goods.
• Implement cycle counts and inventory reconciliation procedures.
• Reduce inventory discrepancies, waste, and product losses.
• Manage inventory movement and transactions within our ERP system.
• Maintain FIFO/FEFO inventory rotation and lot traceability.
• Use our ERP system to manage production orders, material requirements, and manufacturing data.
• Establish key performance indicators for production efficiency and schedule attainment.
• Improve workflows, reduce waste, and increase capacity.
• Help create scalable production systems that support future growth.

Skills

Warehouse operations

ERP systems

Leadership

Inventory management

Problem solving

Communication

Tools

ERP software

Job description

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Join a Coffee Company That's Building Something Bigger

For more than 40 years, Java City Coffee has been roasting exceptional coffee in Sacramento, California. We are a growing, innovative coffee company with a commitment to quality, sustainability, and the people who make great coffee possible.

We're more than a coffee roaster. We build long-term relationships with coffee farmers, support farming communities, and believe business should create opportunities for everyone involved—from the farmer growing the coffee to the customer enjoying the finished cup.

We're also working toward an exciting future that includes becoming an Employee Stock Ownership Plan (ESOP) company, giving employees the opportunity to participate in the success they help create.

As our business grows, we're looking for an experienced, hands-on Production Planning, Warehouse Operations Manager to help build a world-class warehouse operation.

The Opportunity

We need a leader who can turn customer demand into an organized production schedule and ensure that schedule gets executed.

This role combines production planning, hands-on manufacturing leadership, employee development, quality, and continuous improvement.

What You'll Be Responsible For

Production Planning & Scheduling

• Develop and manage daily, weekly, and longer-term production schedules.
• Translate customer orders, sales forecasts, and inventory requirements into achievable production plans.
• Coordinate availability of green coffee, packaging, ingredients, equipment, and labor.
• Balance production capacity with customer demand.
• Reduce last-minute schedule changes, downtime, and unnecessary overtime.
• Establish clear communication between sales, purchasing, production, and shipping.

Production Operations

• Oversee daily coffee roasting, grinding, packaging, and related manufacturing operations.
• Ensure production orders are completed accurately, efficiently, and on schedule.
• Manage staffing, equipment utilization, and production workflow.
• Monitor productivity, manufacturing costs, waste, and yields.
• Identify bottlenecks and implement practical solutions.
• Coordinate preventive maintenance and equipment readiness.

Leadership & Team Development

• Lead, coach, and develop production employees.
• Establish clear expectations, responsibilities, and performance standards.
• Create a culture of accountability, teamwork, safety, and continuous improvement.
• Develop standardized operating procedures and employee training programs.
• Build a team capable of supporting continued company growth.

Quality & Food Safety

• Work closely with quality assurance to maintain high product standards.
• Ensure compliance with applicable food safety, sanitation, and manufacturing requirements.
• Maintain accurate production records, lot traceability, and material usage.
• Protect the consistency and quality that define Java City Coffee.

Inventory Control

• Maintain accurate inventory of green coffee, roasted coffee, packaging, ingredients, and finished goods.
• Implement cycle counts and inventory reconciliation procedures.
• Reduce inventory discrepancies, waste, and product losses.
• Manage inventory movement and transactions within our ERP system.
• Maintain FIFO/FEFO inventory rotation and lot traceability.

Systems & Continuous Improvement

• Use our ERP system to manage production orders, material requirements, and manufacturing data.
• Establish key performance indicators for production efficiency and schedule attainment.
• Improve workflows, reduce waste, and increase capacity.
• Help create scalable production systems that support future growth.

What We're Looking For

• Experience managing warehouse operations, shipping, receiving, and inventory control.
• Background in food manufacturing, beverage production, or consumer packaged goods preferred.
• Strong knowledge of ERP and inventory management systems.
• Experience leading teams and implementing operational improvements.
• Excellent organizational, communication, and problem-solving skills.
• A hands-on leadership style and strong personal accountability.
• Understanding of food safety, lot traceability, and inventory accuracy.

Why Java City?

• More than four decades of coffee-roasting experience.
• A growing company with exciting new products and expanding distribution.
• A commitment to exceptional quality and responsible sourcing.
• Direct relationships with coffee farmers and a mission to improve farming communities.
• An opportunity to help shape the company's operational future.
• A long-term vision of employee ownership through a planned ESOP.
• A company where your ideas, leadership, and contributions can make a real difference.