Warehouse Operations Coordinator - Wilmington, IL

primesourceexternalcareers; Illinois; On-site; USD 42,000 - 64,000; Full time

Job summary

PrimeSource is seeking a Warehouse Supervisor in Illinois to lead warehouse staff, coordinate inbound/outbound shipments, and ensure compliance with safety and company policies. The role emphasizes process control, training, and adherence to procedures.

The ideal candidate holds a Bachelor's degree or equivalent with 0–1 year of experience, proficient in Excel, PowerPoint, and Word, with SAP familiarity a plus. Driver's license required; on-site work with periodic safety initiatives.

Qualifications

• Bachelor’s degree or equivalent; 0–1 year experience.
• Proficient with Excel, PowerPoint, and Word; SAP helpful.

Responsibilities

• Document processing for all outbound LTL and Parcel shipments
• Ensure POD documents per customer and company requirements and confirm deliveries
• Schedules work for inventories and cycle counts
• Investigate discrepancies between inventory and stock records and propose corrective actions
• Maintain inbound freight calendar and coordinate with carriers

Skills

Excel

PowerPoint

Word Processing

Education

Bachelor’s degree or equivalent

Tools

SAP

Job description

POSITION SUMMARY

Assists and coordinates activities of warehouse workers engaged in receiving and distributing building material products by performing the following duties. Carries out process control responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work. This position is responsible for maintaining and enforcing all company procedures, policies and practices.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

• Document processing for all outbound LTL and Parcel shipments
• Responsible for ensuring all shipments have proper POD documents per customer and company requirements and confirming deliveries
• Schedules work for special and periodic inventories.
• Responsible for assisting in periodic cycle counting of inventory.
• Traces history of items to determine reasons for discrepancies between inventory and stock control records and recommends remedial actions to resolve discrepancies.
• Maintains calendar schedule for all inbound freight
• Supporting role to work with dedicated carriers for efficient and safe routing of delivery trucks.
• Responsible for coordinating will call orders in safe and service friendly manner.
• Responsible for the maintaining and caring for company owned or leased equipment, ensuring all PIV equipment inspections are completed and records retained.
• Uploading all required documentation onto secured network
• Receives stock into warehouse. Notifies purchasing agent of any discrepancies between shipment(s) and purchase order.
• Responsible for printing daily production work along with corresponding shipping documents.
• Assist with monthly warehouse safety inspections
• Performs miscellaneous duties as requested.

• Attendance/Punctuality Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meeting and appointments on time.
• Work Location This work is critical to be conducted at the assigned office, with remote work not practical.
• Safety and Health Management- Takes personal responsibility for safety and has knowledge of effective safety and health management policies and procedures. Has ability to establish and maintain a culture of safety for employees and ensure that work processes are free from safety and health hazards. Ensures that employees are trained and programs are active to ensure safety.

POSITION QUALIFICATIONS

Organization Competencies

PEOPLE

• Demonstrates Compassion
• Follows Safe Operating Practices
• Customer Focus
• Determination

INTEGRITY

• Stays true to self
• Act Acts with integrity

ENTREPRENEURSHIP

• Agility
• Pursues market information
• Identifies business growth opportunities
• Inspires innovation

COMMITMENT

• Commits to work
• Retains focus
• Drives toward success

EXCELLENCE

• Establishes and achieves goals
• Ensures high quality—
• Takes responsibility
• Encourages others to take responsibility

SKILLS & ABILITIES

Education:

Bachelor’s degree or equivalent and zero to one (0-1) years of experience.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Excel, PowerPoint and Word Processing software. SAP helpful.

Certifications & Licenses:

Valid Driver's License

PHYSICAL DEMANDS

PHYSICAL DEMANDS

N (Not Applicable)

Activity is not applicable to this position.

O (Occasionally)

Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently)

Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly)

Position requires this activity more than 66% of the time (5.5+ hrs/day)

Physical Demands

Lift/Carry

Stand

F

Walk

F

Sit

F

Manually Manipulate

C

Reach Outward

C

Reach Above Shoulder

F

Climb

O

Crawl

N

Squat or Kneel

F

Bend

F

Grasp

C

Speak

C

10 lbs or less

O

11-20 lbs

O

21-50 lbs

O

51-100 lbs

N

Over 100 lbs

N

Push/Pull

12 lbs or less

O

13-25 lbs

O

26-40 lbs

O

41-100 lbs

N

Other Physical Requirements

• Vision (Near, Distance, Color, Peripheral, Depth)
• Sense of Balance
• Sense of Sound

WORK ENVIRONMENT

While performing the duties of this Job, the employee is frequently exposed to wet and/or humid conditions and moving mechanical parts. The employee is occasionally exposed to outside weather conditions; extreme cold and extreme heat. The noise level in the work environment is usually loud.

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.