Warehouse Operations Coordinator

Taurus Engineering; Bar Nunn (WY); On-site; USD 45,000 - 62,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Group Life Insurance & AD&D

Voluntary Term Life Insurance & AD&D

Paid Time Off (PTO)

Paid Holidays

401(k) Retirement Plan (Company Match)

Job summary

Taurus Engineering, Inc. is seeking a Warehouse Operation Coordinator to support order-to-production-to-shipping processes. You will review orders, verify material availability, and coordinate shipping, receiving, and inventory activities within a non-supervisory role.

You will act as a communication link among Production, Purchasing, Sales, and Quality to ensure on-time shipments and accurate documentation. Candidates should have a high school diploma and 2+ years in related roles.

Qualifications

• High school diploma or GED.
• 2+ years in administrative, shipping and receiving, or inventory.
• Strong organizational skills and attention to detail.
• Proficient with Microsoft Office, especially Excel and Word.
• Experience with an ERP, inventory, or MRP system.
• Ability to read purchase orders and packing slips.
• Clear written and verbal communication skills.
• Exposure to warehouse conditions including forklift traffic.

Responsibilities

• Creates, organizes, and maintains operational records, including Travelers, packing lists, certificates of conformance or material certifications, and inspection records.
• Ensures documentation for each order is complete and accurate before the product is shipped.
• Maintains filing systems and supports document control procedures, including version control of forms and work instructions.
• Maintains reports and logs, such as shipping logs, receiving logs, and inventory reports.
• Assists with document retrieval for audits, customer requests, and internal reviews.
• Receives incoming shipments and verifies contents against POs and packing slips.
• Reports discrepancies, damages, and shortages to Purchasing and Supervisor.
• Routes received materials to designated areas.
• Prepares outgoing shipments, including picking, packing, labeling, and palletizing.
• Is the primary contact for pickups from freight carriers.
• Prepares shipping documentation and coordinates shipments with Logistics.
• Assists in maintaining accurate inventory records in ERP, performs cycle counts, and identifies variances.
• Keeps stockroom organized and materials properly identified and traceable.
• Communicates material availability and order readiness to Production.
• Follows safety procedures and PPE requirements in warehouse environments.
• Supports continuous improvement of administrative, shipping, and inventory processes.

Skills

Strong organizational skills

Microsoft Office (Excel/Word)

ERP/MRP systems experience

Reading purchase orders and packing sl

Clear written and verbal communication

Education

High school diploma or GED

Job description

Position Summary

The Warehouse Operation Coordinator supports the order-to-production-to-shipping process by reviewing customer orders, verifying material availability and system allocations, communicating production readiness, maintaining required documentation, and coordinating shipping, receiving, and inventory activities.

The Coordinator reviews system material allocations against order requirements and available inventory. Reports discrepancies to the appropriate department for investigation and system correction. The position serves as an important communication link between Production, Purchasing, Sales, Quality, and other departments to support material availability, order readiness, inventory accuracy, and on-time customer shipments.

This is a non-supervisory position focused on coordination, accurate data and documentation, material movement, and timely communication.

Essential Duties and Responsibilities

Documentation

• Creates, organizes, and maintains operational records, including Travelers, packing lists, certificates of conformance or material certifications, and inspection records.

• Ensures documentation for each order is complete and accurate before the product is shipped.

• Maintains organized physical and electronic filing systems and supports document control procedures, including version control of forms and work instructions.

• Maintain reports and logs, such as shipping logs, receiving logs, and inventory reports.

• Assists with document retrieval for audits, customer requests, and internal reviews.

Shipping and Receiving

• Receives incoming shipments and verifies contents against purchase orders and packing slips for quantity, correct part numbers and condition is acceptable from courier.

• Reports discrepancies, damages, and shortages to Purchasing and Supervisor.

• Route received materials to appropriate designated areas.

• Prepares outgoing shipments, including picking, packing, labeling, and palletizing to protect them in transit.

• Is the primary contact for pickups from freight carriers arranged by Logistics Department.

• Prepares shipping documentation and coordinates shipments based on instructions and documentation provided by the Logistics Department.

Inventory Management

• Assists in maintaining accurate inventory records for materials, components, consumables, and finished goods in the inventory or ERP system from direction of the Materials Manager.

• Performs regular cycle counts and assists with annual physical inventory. Identifies inventory variances and provides supporting information to the Materials Manager or other authorized personnel for investigation and reconciliation.

• Monitors stock levels and notifies Purchasing or the supervisor when the materials appear to require replenishment.

• Keeps the stockroom and warehouse areas organized, clearly labeled, and easy to navigate.

• Ensures proper identification, traceability, and segregation of materials, including nonconforming or quarantined items.

• Communicates material availability and order readiness to Production. Final production scheduling and prioritization remain the responsibility of the Production Manager.

General

• Follows all safety procedures, including proper lifting techniques and required PPE in warehouse and shop areas.

• Communicates regularly with production, purchasing, quality, and sales teams on material status and shipment timing.

• Supports continuous improvement of administrative, shipping, and inventory processes.

• Performs other related duties as assigned.

Qualifications Required

• High school diploma or GED.

• 2+ years of experience in an administrative, shipping and receiving, or inventory role, preferably in a manufacturing environment.

• Strong organizational skills and attention to detail.

• Proficiency with Microsoft Office, especially Excel and Word.

• Experience using an inventory, ERP, or MRP system.

• Ability to read purchase orders, packing slips, and basic part drawings or part numbers.

• Clear written and verbal communication skills.

• Ability to stand, walk, bend, and reach for extended periods.

• Ability to lift and move up to 50 lbs. regularly, and heavier items with assistance or material handling equipment.

• Exposure to warehouse and shop conditions, including machine noise and forklift traffic.

• Required PPE includes safety glasses and safety-toe footwear in designated areas.

Taurus Engineering, Inc. proudly offers a comprehensive benefits package to all regular full-time employees, which includes:

• Medical, Dental, and Vision Insurance

• Group Life Insurance & AD&D (Accidental Death and Dismemberment)

• Voluntary Term Life Insurance & AD&D

• Paid Time Off (PTO)

• Paid Holidays

• 401(k) Retirement Plan (Company Match)

Taurus Engineering, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable law.