Warehouse Operations Administrative Assistant

Campaign against hunger; New York (NY); On-site; USD 40,000 - 60,000; Full time

Job summary

TCAH seeks an organized Administrative Assistant to provide day-to-day support across the Food Distribution Center and all warehouse programs, including procurement, Cyber Pantry, CABS, mobile distributions, and partner distributions. The role aids program staff with documentation, data entry, order tracking, scheduling, communication, and reporting to ensure efficient warehouse operations.

Responsibilities include maintaining records, coordinating with program leads, preparing forms and

Qualifications

• High school diploma or equivalent required.
• 2–3 years of administrative support experience preferred.
• Experience with food distribution, warehouse operations, procurement, or nonprofit programs is desirable.
• Proficiency in Word, Excel, Outlook and shared-drive systems.
• Strong organizational skills with attention to detail and deadline management.
• Ability to handle confidential information discreetly.
• Experience with inventory databases (e.g., SmartChoice) is a plus.

Responsibilities

• Provide administrative support across warehouse programs including procurement, Cyber Pantry, CABS, mobile and partner distributions.
• Coordinate requests with program leads and maintain task and deadline trackers.
• Maintain accurate digital and physical records and organize program files.
• Prepare correspondence, forms, spreadsheets and other materials; support warehouse programs as needed.
• Assist with purchase orders, invoices, delivery receipts and related procurement records.
• Support order entry, tracking, schedules and documentation for Cyber Pantry and CABS.
• Maintain distribution calendars and partner records; collect and enter service data.
• Schedule meetings, prepare agendas and distribute notes; compile routine reports.
• Protect confidential client and program information and support compliance.

Skills

MS Word

Excel

Outlook

Data entry

Record keeping

Communication

Education

High school diploma

Tools

SmartChoice

Job description

TCAH seeks an organized Administrative Assistant to provide day-to-day support across the Food Distribution Center and all warehouse programs, including procurement, Cyber Pantry, CABS, mobile distributions, and partner distributions. The role aids program staff with documentation, data entry, order tracking, scheduling, communication, and reporting to ensure efficient warehouse operations.

Responsibilities include maintaining records, coordinating with program leads, preparing forms and