Warehouse Manager

Bill Hansen Catering; Town of Florida (NY); On-site; USD 65,000 - 95,000; Full time

Job summary

Bill Hansen Catering is seeking a Warehouse & Logistics Manager to lead warehouse operations and event logistics for a range of catering events. You will manage inventory, production, and transportation, ensuring accurate pull and rental sheets across all brands.

Work closely with the Director of Operations to schedule staff, purchase supplies, maintain equipment, and supervise Warehouse Associates and Event Drivers.

Qualifications

• Experience managing warehouse operations and event logistics.
• Ability to train and lead staff in a fast-paced environment.
• Strong focus on accuracy, cost control, and safety procedures.

Responsibilities

• Oversee all warehouse operations and daily production activities.
• Produce and manage event pull sheets and rental sheets for all company brands.
• Maintain accurate inventory of China, Glassware, Linens, Kitchen equipment, Furniture, Production assets.
• Ensure equipment, supplies, and inventory are secure, organized, stored, and maintained.
• Monitor inventory levels and coordinate replenishment, repairs, and replacements; report expenditures to leadership.
• Develop and improve warehouse systems to increase organization, efficiency, inventory accuracy, and safe transportation.
• Ensure proper receiving, storage, and inventory tracking of all products and equipment.
• Prepare weekly warehouse schedules, truck schedules, and shift assignments while controlling labor costs.
• Train new employees through hands-on instruction and shadowing.
• Conduct quality checks to ensure accuracy and adherence to standards.
• Delegate responsibilities and provide leadership in a fast-paced environment.
• Coordinate liquor orders and purchasing with approved vendors; source non-alcoholic beverages and dry goods from approved suppliers.
• Assist with beverage program management, pricing, and product recommendations.
• Oversee maintenance of catering equipment and vehicle fleets; ensure readiness for events.
• Coordinate warehouse production for all catered events and collaborate with Operations, Culinary, and Sales.

Skills

Inventory management

Warehouse operations

Event logistics

Staff scheduling

Purchasing

Vendor management

Team leadership

Job description

Job Description

Warehouse & Logistics Manager

Job Description:

The Warehouse & Event Logistics Manager is a key leader within the Operations Department, responsible for overseeing all warehouse operations and event logistics. This role works closely with the Director of Operations and Assistant Director of Operations to ensure all catered events are executed efficiently and to the highest standards. Responsibilities include inventory management, warehouse operations, event production, staff scheduling, purchasing, equipment maintenance, and supervising Warehouse Associates and Event Drivers.

Specific Duties and Responsibilities:

Warehouse Operations & Inventory Management

• Oversee all warehouse operations and daily production activities.
• Produce and manage event pull sheets and rental sheets for all company brands.
• Maintain accurate inventory of:
  • o China, Glassware, Linens Kitchen equipment, Furniture, Production assets
• Ensure all company equipment, supplies, and inventory are secure, organized, properly stored, and maintained.
• Monitor inventory levels and coordinate replenishment, repairs, and replacements, reporting expenditures to the Asst Director of Operations or Director of Operations.
• Develop and improve warehouse systems to increase organization, efficiency, inventory accuracy, and safe transportation of goods.
• Ensure proper receiving, storage, and inventory tracking of all products and equipment.
• Prepare weekly warehouse schedules, truck schedules, and shift assignments while maintaining labor cost goals.
• Train new employees through hands-on instruction, shadowing, and mock training sessions.
• Conduct ongoing quality checks to ensure accuracy and adherence to company standards.
• Delegate responsibilities and provide leadership in a fast-paced environment.

Purchasing & Vendor Management

• Coordinate liquor orders through approved vendors including Pantry Liquors, Total Wine, and ABC Liquors.
• Source and order all non-alcoholic beverages, including water, soda, and juices.
• Purchase dry goods and event supplies from vendors such as Cheney Brothers, Sysco, US Foods, Amazon, Sweet Flavor, and other approved suppliers.
• Assist with beverage program management, sourcing, pricing, and product recommendations.

Equipment & Fleet Management

• Oversee maintenance and functionality of all catering equipment, including:
  • o Fryers, Convection/Cadco ovens, Ranges, Other production equipment
• Ensure company vehicles, including refrigerated trucks, refrigerated vans, and dry trucks, are properly maintained and event ready.

Event Logistics

• Coordinate warehouse production for all catered events.
• Work closely with Operations, Culinary, and Sales to review:
  • o Operations sheets, Pull sheets, Equipment needs, Vendor coordination, Transportation logistics
• Supervise the pulling, packing, loading, unloading, return, and storage of all event equipment and food.
• Ensure rental equipment is accurately tracked before and after events.

Quality & Compliance

• Implement and maintain quality control procedures for warehouse operations, food storage, packaging, equipment, and transportation.