Warehouse/Logistics Professional

Huckestein Mechanical; Pittsburgh (Allegheny County); On-site; USD 45,000 - 60,000; Full time

Job summary

Huckestein Mechanical, a leading HVACR contractor in Pittsburgh, is seeking an experienced warehouse/logistics coordinator. This role involves managing warehouse functions, inventory control, and fleet operations while ensuring compliance with safety regulations.

The ideal candidate has a high school diploma, five years of experience, and proficiency with tools and ERP systems. Strong problem-solving skills and attention to detail are essential. Join our team to contribute to our operational success and support our service delivery.

Qualifications

• Five years of warehouse experience, preferably for a mechanical contractor.
• Forklift certification and experience.
• Valid Driver’s License and clean driving record.

Responsibilities

• Organize and operate warehouse functions, maintaining a superior, safe condition.
• Coordinate fleet management and ensure compliance with safety procedures.
• Create and track purchase orders and manage material handling.

Skills

Troubleshooting and problem solving

Organization

Attention to detail

Communication skills

Forklift operation

Education

High school diploma

Trade school or associate’s degree

Tools

Excel

MS Office suite

ERP software

Job description

A leading service and design-build HVACR contractor in the Pittsburgh area is seeking an experienced warehouse/logistics coordinator to join our team.

Job Description

• The warehouse/logistics coordinator self-performs and/or coordinates activities in the following areas: Warehouse/inventory/deliveries, Fleet management, Purchasing, Tools, equipment, and safety.

Primary Functions

• Warehouse/Inventory/Deliveries
  • Organizes and operates the warehouse functions and maintains the warehouse presentation in a superior, safe condition at all times.
  • Responsible for staging, shipping and receiving parts, equipment, tools, and supplies.
  • Responsible for inventory control.
  • Enters inventory into software system.
  • May deliver materials and equipment to customer locations or jobsites.
  • Practices safe material handling techniques.
  • Filing of M/S's, freight bills of lading, equipment packing slips, etc. for inventory reconciliation and audit purposes.
  • Responsible for filing of freight claims for damaged goods.
  • Receive all vendor shipments, confirm shipments against receipting tickets and bills of lading for completeness; promptly notify the appropriate project or service manager or service dispatcher of delivery, as appropriate.
  • Return excess or incorrect material to vendors and document appropriately.
  • Works with service manager to identify truck inventory items and associated min/max levels.
  • Conducts warehouse inventory physical counts in coordination with the Controller, as requested.
  • Supports the Service Manager and field technicians in stocking and replenishing truck inventories as requested.
  • Load and unload products in truck for delivery to jobsites or other locations as directed by project manager or technician.
  • Keep records as goods enter and leave the warehouse.
  • Coordinate and plan driver’s schedules.
• Fleet Management
  • Monitor operations to ensure that staff members comply with fleet policies and procedures.
  • Ensure that fleet vehicles have the proper safety equipment, i.e., fire extinguishers, first aid kits, safety cones and vehicle accident packets.
  • Promote fleet safety activities by attending company safety meetings.
  • Maintain database of asset details, vehicle identification, history, availability and all other pertinent information.
  • Perform periodic vehicle inventory to maintain accuracy.
  • Collect and keep a file of each driver’s signed fleet policy & procedure acknowledgments.
  • Ensure completion of safety inspections, emissions & odometer verifications, vehicle licensing & registration renewals, mechanical checks and recalls in order to comply with the legal requirements within each state.
  • Track and record the location of vehicle and driver, vehicle transfers from driver to driver and market to market and temporary assignments of pool vehicles.
  • Maintain database of driver address and phone numbers.
  • Coordinate distribution of fuel and maintenance cards.
  • Collect and summarize data to provide fuel expenses, mileage, driver status, vehicle inventory and other reports as needed.
  • Attends on-going training.
  • This position will require knowledge of fleet administration and DOT compliance and a thorough understanding of vehicle operation and maintenance criteria.
• Purchasing
  • Create POs.
  • Complete purchase orders for field requests, tracking materials as necessary to assure schedules can be met.
  • Provide information which assures the correct and timely handling of materials and paper work and maintain accurate records reflecting status of equipment, materials, and any backorders.
  • Keep field technicians and project managers informed to assure that they know when material will arrive, and in the event we are not meeting a promise, advise the customer of same and make a new promise.
• Tools, equipment, and safety items
  • Responsible for daily checklist of truck and forklift maintenance and reporting in/out times with merchandise returns.
  • Organizes and operates the tool area and maintains in a superior condition at all times.
  • Maintains Tool Sign In/Out Log; follows up with checked-out tools that are out longer than recorded.
  • Ensures Company tools are well maintained; coordinating tool repairs, as required.
  • Performs a monthly or quarterly, as required by the Controller, physical inventory of all tools.
  • Maintains inventory of PPE and other safety items required for performance of the work.

Qualifications

• Education and/or Experience
  • High school diploma required; trade school or associate’s degree preferred.
  • Five years of warehouse experience, preferably for a mechanical contractor.
  • Working knowledge of HVAC materials and equipment.
  • Working knowledge of tools and power tools.
  • Forklift certification and experience.
  • Strong working knowledge with Excel, MS Office suite, and ERP software.
  • Valid Driver’s License.
  • CDL driver’s license.
  • Clean driving record.
• Requirements
  • Candidates must possess strong troubleshooting and problem solving skills.
  • Must be organized, able to multi-task, and have a strong attention to detail.
  • Position will require excellent communication skills with exposure to all levels of management.
  • Extensive knowledge of Excel and proficiency with other Microsoft Office and ERP software.
  • Ability to work independently.
  • Ability to communicate clearly both verbally and in writing.
  • Negative results on drug screen.
  • Ability to multi-task and handle multiple order requests simultaneously.