Warehouse Inventory Specialist I

Alleghany Warehouse Company; Richmond (VA); On-site; USD 35,000 - 60,000; Full time

Job summary

Alleghany Warehouse Company is seeking a detail-oriented inventory/shipping associate to process shipments and receipts at a company-managed facility in Virginia. You will handle inbound/outbound loads, maintain SAP shipping records, and coordinate with supervision to ensure accurate paperwork and efficient operations.

The role requires strong organizational skills, the ability to multi-task, and reliable attendance.

Qualifications

• High school education or GED; and/or related experience.
• 1–3 years of related experience or training; or an equivalent mix of education and experience.
• Proficiency with basic office software and documentation practices.

Responsibilities

• Maintain daily Shipping in SAP.
• Process inbound and outbound loads.
• Verify accuracy of all warehouse paperwork.
• Communicate with Operations Supervisors and Team Leaders.
• Organize inventory withdrawals into truckloads.
• Report daily shipping and receiving activity.
• Monitor mail, e-mail and fax for incoming loads; print paperwork.

Skills

Strong organizational skills

Attention to detail

Independent work

Time management

Communication skills

Follows directions

Multi-tasking

Education

High school education or GED

1–3 years related experience

Tools

Microsoft Word

Excel

Job description

REPORTS DIRECTLY TO:

General Manager

JOB SUMMARY

This position is responsible for processing all shipments and receipts at an assigned Company-managed facility. Must be able to perform all duties and responsibilities at all Company-managed facilities.

SPECIFIC DUTIES AND RESPONSIBILITIES

Core duties and responsibilities include the following. Other duties may be assigned.

General

• Maintain daily Shipping in SAP.

• Process all inbound and outbound loads.

• Understand and adhere to all Company policies, procedures, and work instructions.

• Verify accuracy of all paperwork returned from the warehouse.

• Communicate effectively with Operations Supervisors and Team Leaders.

• Obtain Driver Safety Acknowledgements from all truck drivers.

• Manage after-hours pick-ups.

• Maintain essential office supplies for Inventory department.

• Assist other members of the Inventory Department when needed.

Shipping

• Organize inventory withdrawals into truckloads.

• Provide Operations Supervisors with all shipping documents, daily.

• Update perpetual inventory for all shipments.

• Communicate all add-ons, cancellations and other urgent shipping information to the Operations Supervisors and Team Leaders.

• Report daily shipping activity.

• Verify proof of all shipments and maintain original documents in an organized manner.

• Maintain accurate and complete records for all shipping activities daily.

Receiving

• Monitor mail, e-mail and fax machine for notification of incoming Import and Domestic loads and any accompanying paperwork.

• Print receiving paperwork and prepare barcode and/or row tags.

• Set up receiving schedule.

• Prepare Import receiving packages.

• Reconcile all incoming loads to paperwork previously received.

• Report daily receiving activity.

• Verify proof of all receipts and maintain original documents in an organized manner.

• Maintain accurate and complete records for all receiving activity on a daily basis.

ATTENDANCE:

• Must be punctual.

• Must have good attendance record.

• Must begin and end work on time.

• Must adhere to scheduled break times.

• Must keep time off within the allotted PTO provided, unless otherwise allowed as described in the Employee Handbook.

COMPETENCIES:

To perform the job successfully, an individual should demonstrate the following competencies:

• Follows directions well.

• Works well in all group settings.

• Strong organizational skills.

• Attentive to detail.

• Able to work independently and prioritize time well.

• Adheres closely to all procedures.

• Understands and adheres to the Quality Management System; the Document Control Procedures and US Customs warehouse procedures

• Possesses strong communication skills.

• Able to multi-task.

EDUCATION AND/OR EXPERIENCE:

• High school education or equivalent (GED); AND

• At least 1 and typically 3 years of related experience or training; OR

• Equivalent combination of education and experience.

LANGUAGE SKILLS:

1. Has the ability to read and understand all Company documents.

2. Has the ability to write routine reports and correspondence.

3. Has the ability to speak effectively before groups of employees or customers.

NOTE

Specific vision (with or without corrected lenses) abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

COMPUTER SKILLS:

• Basic knowledge of Microsoft Word and Excel

• Basic knowledge of sending and receiving emails

PHYSICAL DEMANDS:

While performing the duties of this job, the employee may be required to:

• Use hands to handle or feel, must be able to talk and hear.

• Frequently required to stand; sit; walk and reach with hands and arms.

NOTE

Specific vision (with or without corrected lenses) abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT:

While performing the duties of this job, the employee regularly:

• Work is generally performed within an office environment, with standard office equipment available.

• Exposed to moderate noise levels