Warehouse Data Clerk

Maine Optometry, P.A.; Windham (ME); On-site; USD 35,000 - 46,000; Full time

Job summary

Maine Optometry, P.A. is looking for an Inventory Clerk to support accurate inventory data entry, shipping, receiving, and coordination for the optical warehouse and lab at the Windham Support Center.

You will maintain pricing, frame and vendor records, assist with lab and warehouse operations, and generate reports to keep inventory information accurate and accessible for daily operations.

Qualifications

• High school diploma or equivalent.
• Strong basic math skills and ability to review information for accuracy.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Excellent attention to detail, accuracy, and recordkeeping.
• Strong organizational and time-management skills.
• Ability to work independently and collaboratively as part of a team.
• Strong verbal and written communication skills.

Responsibilities

• Inventory Data Entry and Record Maintenance: Accurately enter inventory, vendor shipments, frame details, and product information into OfficeMate and other company systems.
• Review inventory data for accuracy and promptly report discrepancies or missing information.
• Maintain current product descriptions, vendor details, pricing, SKU data, and related inventory records.
• Support new frame launches, product updates, and monthly inventory reconciliation by entering, validating, and organizing required data.
• Maintain organized electronic and physical inventory records to support accurate reporting and daily operations.

Skills

Excel

Data entry

Attention to detail

Organizational skills

Time management

Communication

Teamwork

Education

High school diploma or equivalent

Tools

Officemate

Microsoft Outlook

Job description

Hours Of Operation

Monday - Thursday: 8:00 AM - 5:00 PM

Friday: 8:00 AM - 4:30 PM

Summary: This position supports accurate inventory management, data entry, shipping, receiving, and administrative coordination for the optical warehouse and lab. The role helps ensure inventory information, product records, and patient-related materials are accurate, organized, and available to support daily operations.

Primary Areas Of Responsibility

• Maintain accurate inventory, pricing, frame, product, and vendor information in company systems.
• Support lab and warehouse operations by assisting with shipping, receiving, returns, exchanges, and product distribution.
• Help keep electronic and physical records organized, accurate, and up to date.
• Communicate with optical staff, inventory personnel, vendors, and management regarding inventory-related needs or issues.

Essential Functions

Inventory Data Entry and Record Maintenance:

• Accurately enter inventory, vendor shipments, frame details, and product information into OfficeMate and other company systems.
• Review inventory data for accuracy and promptly report discrepancies or missing information.
• Maintain current product descriptions, vendor details, pricing, SKU data, and related inventory records.
• Support new frame launches, product updates, and monthly inventory reconciliation by entering, validating, and organizing required data.
• Maintain organized electronic and physical inventory records to support accurate reporting and daily operations.

Packing, Shipping, And Lab Support

• Pack and ship product returns, defective frames, and location-based exchanges accurately and on schedule.
• Assist with shipping and receiving inventory, including supplies, completed eyewear, and other optical materials.
• Support the distribution of completed eyewear and optical supplies to individual office locations.
• Assist in the optical manufacturing lab as needed to support workflow and operational needs.

Administrative And Communication Support

• Generate inventory, shipping, receiving, and operational reports as requested.
• Maintain organized filing systems for shipping, receiving, and inventory documentation.
• Communicate clearly with optical staff, inventory personnel, vendors, and management regarding inventory-related questions, issues, or updates.
• Perform additional administrative, warehouse, and operational duties as assigned.

Essential Competencies

Accuracy and Organization

• Maintains a high level of accuracy in data entry, inventory transactions, and recordkeeping.
• Manages multiple tasks, priorities, and documentation requirements in an organized and efficient manner.

Reliability and Accountability

• Demonstrates dependability by meeting deadlines, following through on assigned tasks, and maintaining consistent productivity.
• Handles inventory information responsibly and maintains confidentiality when appropriate.

Customer Focus and Teamwork

• Supports internal customers by keeping inventory information accurate, accessible, and up to date.
• Collaborate effectively with warehouse staff, optical teams, and support center personnel to meet organizational goals.

Position Type and Expected Hours

This is a regular, full-time position based at the Windham Support Center. The standard schedule is Monday through Friday; however, additional hours may be required during inventory counts, system conversions, or other business needs.

Qualifications

Required Qualifications:

• High school diploma or equivalent.
• Strong basic math skills and the ability to review information for accuracy.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Excellent attention to detail, accuracy, and recordkeeping.
• Strong organizational and time-management skills.
• Ability to work independently and collaboratively as part of a team.
• Strong verbal and written communication skills.

Preferred Qualifications

• Experience with Officemate or similar inventory management software.
• Previous experience in an optical, healthcare, retail, or warehouse environment.
• Knowledge of optical products, including frames and lenses.
• At least one year of experience in data entry, inventory control, warehouse operations, or administrative support.