Warehouse Coordinator

VA Electrical Contractors LLC; Seguin (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

VA Electrical Contractors LLC is seeking a Warehouse Coordinator to coordinate order processing, shipping, receiving, and inventory control. The role requires strong customer service, and proficiency in Excel and Outlook.

You will work with Superintendents, Project Managers and the Main Office, enter and dispatch work orders, process purchase orders, and maintain fleet documents and PPE stock. This is a full-time position with Monday–Friday schedule.

Qualifications

• Must have strong customer service skills and proficient in Excel and Outlook.
• High School Diploma or GED required; valid driver’s license and reliable transportation preferred.
• Must pass drug and background screen.
• One year of administrative experience in construction is preferred.

Responsibilities

• Coordinate order processing, shipping, receiving and inventory control.
• Enter and dispatch work orders and maintain accurate notes in the system.
• Call or email for follow-up on tasks and communicate with vendors and customers as needed.
• Process purchase orders and maintain fleet-related documents (driver list, insurance, toll tags, registrations).
• Maintain PPE stock and issue PPE to new hires; support inventory availability for current and future job sites.

Skills

Customer service

Excel

Outlook

Communication

Time management

Teamwork

Education

High School Diploma or GED

Job description

Summary/Objective

As the Warehouse Coordinator you will coordinate order processing, shipping, receiving and inventory control. This position also communicates with external customers and vendors in areas necessary to achieve desired results.The ideal candidate will have mature customer service skills, strong verbal, and written communication skills, and be proficient in Excel and Outlook.

Essential Functions

including but not limited to:

• Work with Superintendents, Project Managers, Main Office
• Enter and dispatch work orders
• Call or email for follow-up on certain tasks.
• Enter accurate and complete notes in the system regarding correspondence with vendors and employees.
• Act on all incoming calls
• Acquire necessary materials to fully complete the job
• Process purchase orders
• Maintains receiving, warehousing, and distribution operations by initiating, coordinating, and enforcing program, operational, and personnel policies and procedures for all inventory including company tools and vehicles.
• Work with HR on maintaining driver list and proof of insurance for the fleet.
• Maintain Toll Tags, Vehicle Registrations
• Maintaining PPE stock and issue PPE to New Hires
• Contributes to team effort by partnering with other departments to make inventory readily available for current and future job sites.
• Personal Effectiveness/Credibility.
• Thoroughness.
• Flexibility.
• Time Management

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. In addition to the office setting while performing other duties of this job, the employee is frequently exposed to fumes or airborne particles, moving mechanical parts and vibration. The employee is occasionally exposed to a variety of extreme conditions at construction job sites. The noise level in the work environment and job sites can sometimes be loud.

Physical Demands

This is does require lots of movement. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 7a.m. to 4 p.m.Time may vary depending business needs.

Travel

Job Sites can be located in multiple locations.

Required Education and Experience

• Licenses: Current Driver's License and must have own reliable transportation.
• High School Graduate, GED or equivalent.
• Must be able to pass drug and background screen

Preferred Education and Experience

• One year of administrative experience in the Construction Industry.

Work Authorization/Security Clearance

Must be authorized to work in the United States of America

We are an EEO Employer

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.