Warehouse Coordinator

Texas Health and Human Services; Austin (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

Texas Health and Human Services Commission (HHSC) seeks an Administrative Assistant V to support Regional Business Services in Austin, overseeing the regional warehouse operations, shipping/receiving, and fleet coordination.

This full-time role requires a high school diploma, a valid Texas driver’s license, and strong inventory control and safety knowledge. Salary ranges from $3,581.33 to $5,372.41 per month, with telework not eligible.

Qualifications

• High School diploma or GED is required.
• Experience in shipping, receiving, sorting and distributing furniture, supplies or equipment.
• Experience in operating warehouse equipment such as forklift, pallet jack, dolly, etc.
• Ability to communicate effectively in writing as demonstrated in the application.
• Preferred experience driving panel truck and/or cargo van.
• Preferred experience pulling a trailer.

Responsibilities

• Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
• Plans and schedules all distribution services including receiving, storing, and shipping, handling returned/damaged goods, inter and intra office relocation of staff and equipment; and other administrative activities to ensure that customer requirements are met in an efficient manner.
• Manages the functions as lead for all activities at the regional warehouse to achieve prescribed objectives.
• Reviews the warehouse daily to ensure that the area is neat, secure, and well organized to prevent damage to product, equipment and facility.
• Develops, implements and monitors programs to ensure the safety of all personnel, equipment and property.
• Ensures current and accurate inventory control of all items in the regional warehouse. May assist with the annual physical inventory and ensures that discrepancies are appropriately resolved.
• May be responsible for entry and reviewing fleet report system as well as monitoring and maintaining state vehicles.
• Ensures the accurate and timely preparation, processing, distribution and retention of all necessary reports and records regarding warehouse operations.

Skills

Inventory management

Warehouse safety

Microsoft Office

Organization

Communication

Team coordination

Multiple priorities

Customer relationships

Report preparation

Travel readiness

Education

High School diploma or GED

Tools

Forklift

Pallet jack

Dolly

Job description

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Job Details

Functional Title: Warehouse Coordinator

Job Title: Administrative Assistant V

Agency: Health & Human Services Comm

Department: Region 7 Administration

Posting Audience: Internal and External

Closing Date: 02/04/2027

Salary Range: $3,581.33 - $5,372.41

Pay Frequency: Monthly

Salary Group: TEXAS-A-17

Shift: Day

Additional Shift: Days (First)

Telework: Not Eligible for Telework

Travel: Up to 30%

Regular/Temporary: Regular

Full Time/Part Time: Full time

FLSA Exempt/Non-Exempt: Nonexempt

Job Location City: AUSTIN

Job Location Address: 9011 TUSCANY WAY

Other Locations: Austin

Job Description

Under the supervision of the Regional Business Services Manager, the Warehouse Coordinator oversees regional warehouse which includes shipping and receiving functions, scheduling pick-up and delivery of office furniture, equipment, and supplies. Maintains warehouse stock items and handles/coordinates the resolution of warehouse facility issues. Helps conduct office moves. May assist with surplus property management/disposal and with fleet management. May plan, assign, and/or supervise the work of others. Works under limited supervision, with considerable latitude for use of initiative and independent judgment. May serve as a member of the Regional Disaster Deployment Team in delivering, setting up and monitoring emergency equipment to areas designated by supervisor. Able to work in various environments outside and inside.

Essential Job Functions

• Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
• Plans and schedules all distribution services including receiving, storing, and shipping, handling returned/damaged goods, inter and intra office relocation of staff and equipment; and other administrative activities to ensure that customer requirements are met in an efficient manner. (25%)
• Manages the functions as lead for all activities at the regional warehouse to achieve prescribed objectives. (20%)
• Reviews the warehouse daily to ensure that the area is maintained in a neat, secure, and well organized manner to prevent damage to product, equipment and facility. (20%)
• Develops, implements and monitors programs to ensure the safety of all personnel, equipment and property. Provides safety instructions to staff and ensures that all safety policies and procedures are followed. (10%)
• Ensures current and accurate inventory control of all items in the regional warehouse. May assist with the annual physical inventory and ensures that discrepancies are appropriately resolved or handled. Develops, implements and monitors Warehouse security plan to ensure the security of items stored in the warehouse. (10%)
• May be responsible for entry and reviewing fleet report system as well as monitoring and maintaining state vehicles to ensure that they meet the proper standards for operation both mechanically and cosmetically. (10%)
• Ensures the accurate and timely preparation, processing, distribution and retention of all necessary reports and records regarding warehouse operations. (5%)

Registrations, Licensure, Requirements Or Certifications

Valid Class C Texas Driver’s License.

Knowledge Skills Abilities

• Knowledge of inventory and receiving procedures.
• Knowledge of standard warehouse procedures including safety.
• Knowledge of agency policies and procedures and ability to interpret them.
• Skill in the use of standard agency computer hardware and software such as Microsoft Office Suite.
• Skill in organizing and prioritizing workload.
• Skill in managing multiple priorities.
• Skill in coordinating the work of others.
• Ability to establish and maintain effective working relationships with customers, staff, peers, management and external contacts.
• Ability to integrate rules, policies, and/or practices guiding the performance of an activity.
• Ability to communicate effectively orally and in writing.
• Ability to work irregular hours and overtime.
• Ability to work independently.
• Ability to prepare concise reports.
• Ability to operate motor vehicles including cargo panel truck and van and pull a trailer in accordance with local, State and Federal traffic regulations.
• Ability to lift, pull, push and carry 50 lbs.
• Ability to operate warehousing equipment such as forklift, pallet jack, dolly, etc.
• Ability to travel locally and across the state which may include overnight stays.

Initial Screening Criteria

• High School diploma or GED is required.
• Experience in shipping, receiving, sorting and distributing furniture, supplies or equipment.
• Experience in operating warehouse equipment such as forklift, pallet jack, dolly, etc.
• Ability to communicate effectively in writing as demonstrated in the application.
• Preferred experience driving panel truck and/or cargo van.
• Preferred experience pulling a trailer.

Additional Information

May assist with emergency/disaster situations throughout the state. Ability to travel which may include overnight stays.

Please note that while the posted salary range for this position is $2,998.00 to $4,587.08, only former and current Health and Human Services Commission employees will be offered a salary above $2,998.00. Current employees promoting into this position will be offered a salary that meets Human Resources salary guidelines for promoting employees. Former employees may be offered a salary above $2,998.00 if they have recent, comparable experience. Recent experience includes experience within one year prior to the application closing date. Applicants who are not current or former Health and Human Services Commission employees will be offered a salary of $2,998.00.

In compliance with the American Disabilities Act (ADA), HHS agencies will provide reasonable accommodations during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, And Veterans

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks And Work Eligibility

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.