Warehouse Assistant/Clerk

Associated Wholesale Grocers; Springfield (MO); On-site; USD 32,000 - 44,000; Full time

Job summary

Associated Wholesale Grocers is seeking a detail‑oriented warehouse clerical staff member to support labor and payroll functions. The role involves data entry, maintaining records, and assisting with attendance and discipline tracking under union contracts.

You will update Excel spreadsheets, enter time using the ADP system, and prepare reports for supervision. The position requires accuracy, basic math, and strong written and verbal communication.

Qualifications

• Experience with warehouse clerical tasks and data entry.
• Ability to maintain accurate labor and payroll records.
• Familiarity with union contracts and discipline tracking.

Responsibilities

• Enter labor delay information and prepare labor reports.
• Maintain union employee records (breaks, shifts, departments, addresses).
• Update Excel spreadsheets with daily metrics and delays.
• Process payroll entries and incentives per payroll system.

Skills

Computer literacy

Record keeping

Typing accuracy

Verbal & written communication

Education

High school diploma

Tools

ADP timekeeping

Job description

Daily enters manual Labor delay information and throwbacks for order selectors

Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Daily enters manual Labor delay information and throwbacks for order selectors

in the computer; computes and applies maintenance in accordance with the proper start time; and order daily and weekly Labor reports.

• Maintains the Labor personnel file for all warehouse union employees in terms of break schedule, shift, department, effective date, address and phone numbers.

Updates Excel spreadsheet with daily Labor PPH, Selection Summary and delays.

Issues and tracks discipline based on the Work and Safety General Rules specified in the Collective Bargaining Agreement.

Issue and track discipline based on the daily/weekly average in accordance with the 90/100% standard with the guidelines specified in the Production Agreement.6. Perform duties to update Production Incentive into spreadsheet for payout.

• Delivers and retrieves mail and receiving documents.
• Enters absentee occurrences into the Access Attendance database, administers discipline per the union contract. Enters vacations for all warehouse union employees, provides reports for Supervision. Tracks FMLA hours and D.I.F. occurrences. Tracks Extended Leave occurrences.

Payroll duties - ADP time keeping system - manual time clock entries for all warehouse union employees. Enters all hours for FMLA, vacations, holidays.

Department transfers and maintenance. Maintains the accrual buckets for vacations and holidays. Schedule changes. Job bid 3-4 times a year make all schedule changes. Communicates any ADP changes needed with H.R. Processes all manual payroll authorizations and pre-paid week vacations and sends them to K.C. Record & process incentive pay for union employees.

• Weekly Vacation Replacement Report; sends wage changes to H.R.
• Performs other warehouse clerical duties as assigned and covers for other warehouse clerical positions as needed.

MINIMUM QUALIFICATIONS:

Any combination of education, training and experience providing the following

Knowledge, Skills And Abilities.

EXPERIENCE SKILL LEVEL: Computer literacy, record keeping and filing systems and standard English usage. Key punches accurately at the rate of 150 kpm, communicate both verbally and in writing, and perform immediate mathematical calculations.

PHYSICAL REQUIREMENTS: Perform bending, squatting, and reaching from floor level. Must be alert to the safety hazards of warehouse traffic.