Warehouse Administrator

Colonial Group; Bolingbrook (IL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) plan with company match

Life insurance

Identity theft insurance

Disability benefits

FSAs/HSAs

Employee assistance program

Paid time off and holidays

Voluntary life insurance

Legal benefits

Critical illness insurance

Accident insurance

Hospital indemnity insurance

Pet insurance

Job summary

Old World Industries is seeking a Warehouse Administrator to manage zone tracking, reporting, and SOP updates. You will coordinate supplies, assist with vendor invoice reconciliation, and schedule equipment maintenance, working closely with the Operations team to ensure smooth warehouse operations.

The role requires 1–2 years of office experience, strong communication skills, and familiarity with SAP and Excel. This is an on-site position based in Bolingbrook, IL, offering comprehensive benefits.

Qualifications

• High school diploma or GED required.
• 1–2 years of office or admin experience preferred.
• Strong written and verbal communication skills.
• Bilingual skills preferred.
• Proficiency in SAP and Excel.

Responsibilities

• Identify and resolve zone tracking issues.
• Assist with reporting and data collection.
• Schedule equipment maintenance and coordinate supplies.
• Process/reconcile vendor invoices.
• Upload SOPs to the QMS.
• Maintain ISO procedures and SOP formats.
• Prepare daily/weekly status reports with supervision.

Skills

Administrative experience

Communication

Time management

Organizational skills

Bilingual (preferred)

Education

High school diploma or GED

Tools

SAP

Excel

Job description

POSITION PURPOSE:

The Warehouse Administrator role is to identify and resolve zone tracking issues, assist with reporting & data collection, scheduling equipment maintenance, coordinating supplies, processing/reconciliation of vendor invoices, and uploading new or updated SOP’s to QMS.

DUTIES, TASKS AND RESPONSIBILITIES:

• Zone Tracking Management
• Creating Timely User Access
• SAP & Report Zone Data Audit
• Process training
• Daily / weekly status meetings with Supervisor
• Equipment Maintenance SchedulingForklift or EPJ repairs
• HVAC
• Stretch wrapper or baler
• Recycling
• Fire extinguisher and eye wash stations
• Report Generation/Data Collection
• Forklift & EPJ miles/hour data report
• Status report data collection (shipping, special projects, receiving, etc.)
• Recycling data reports
• Daily/Weekly warehouse maintenance & attendance checklists
• Office & Warehouse Supply Coordination
• Track office and warehouse supply inventory
• Research cost saving options (where applicable)
• Process indirect PO’s
• Credit card reconciliation
• ISO Procedures
• Format new or updated standard operating procedures (SOPs)
• Review of new or updated SOPs with Operations Manager
• Submit new or updated standard operating procedures (SOPs) into QMS

SKILLS & QUALIFICATIONS:

• High school diploma or GED required
• One to two years of office or administrative experience preferred
• Strong written and verbal communication skills
• Proficiency in SAP and Excel
• Bilingual skills preferred
• Strong time-management, communication, and organizational skills
• Dependable, collaborative team player

This opportunity offers a competitive benefits package including:

• Medical, dental, and vision coverage with wellness benefits
• Company-matching 401(k) plan
• Company-paid life insurance and accidental death & dismemberment benefits
• Company-paid identity theft insurance
• Company-paid disability
• Flexible spending and health savings accounts
• Company-paid employee assistance program
• Paid time off and paid holidays
• Additional benefits included: voluntary life insurance, legal benefits, critical illness, accident insurance, hospital indemnity insurance, and pet insurance

Old World Industries is among the largest privately held companies competing in the automotive aftermarket today. Built upon a 50-year history of ingenuity, the Northbrook, Illinois-based company is transforming the automotive, commercial and chemical industries that keep the world moving forward. Old World’s brands include a full line of PEAK® Performance Automotive Aftermarket Products including Antifreeze/Coolant, Washer Fluid, Lighting and Wiper Blades; BlueDEF® Diesel Exhaust Fluid and Equipment; FINAL CHARGE® PRO-SERIES Heavy Duty Extended Life Coolant, Fleet Charge® SCA Precharged Heavy Duty Coolant and Thermal Charge® Heat Transfer Fluid.