Warehouse Administrative Specialist

gate group; Honolulu (HI); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Paid time off

401k with company match

Company sponsored life insurance

Medical, dental, vision plans

Voluntary disability insurance

Voluntary life, accident, and hospital

Employee Assistance Program

Employee discounts

Free hot healthy meals for unit roles

Job summary

gategroup is seeking a detail-oriented clerical/data entry professional in Honolulu to confirm the receipt of products and/or services at the Field Unit level in SAP. You will match SAP POs with vendor paperwork, document item quantities, and flag discrepancies with the unit buyer.

The role requires 2 years of clerical/data entry experience, strong math and communication skills, and the ability to manage POs in SAP. This is a full-time, on-site position in a fast-paced unit environment.

Qualifications

• High School graduate or GED required.
• 2 years of clerical or data entry experience preferred.
• Basic understanding of POs, bill of lading paperwork and ability to understand customer paperwork.
• Good verbal, written communication skills.
• Self-starter with good attention to detail and organization skills.
• Strong math skills.
• Good problem solving skills.

Responsibilities

• Match the SAP PO (hard copy) with the receiving vendor paperwork.
• Open the PO in SAP (electronic copy) and document by item quantity received.
• Communicate discrepancies between SAP PO and inbound paperwork from supplier to the unit buyer.
• Submit requests for new SAP item numbers based on discrepancies.
• Update standard PO price and vendor item numbers on Info records for non-electronic suppliers as needed.
• Compare SAP PO prices to receiving documents and communicate discrepancies to the buyer.
• Organize and prepare unit invoices to Datamatics per company policy.
• Be the unit's liaison with Datamatics to answer questions.
• Manage unit POs in SAP to ensure all are accounted for.
• End of month duties include accounting for the unit's expenses.
• Work with the physical inventory team to ensure accurate inventory data entry.
• Assist SAP coordinator in month end MF47 clearing.
• Act as backup in daily inventory back flush process as needed.

Skills

Basic computer skills

POs paperwork understanding

Verbal and written communication

Attention to detail

Math skills

Problem solving

Education

High School diploma or GED

Job description

We're looking for motivated, engaged people to help make everyone's journeys better.

Position is responsible for confirming the receipt of product and/or services at the Field Unit level in SAP.

Annual Hiring Range/Hourly Rate

• $22.00 Per Hour

Benefits

• Paid time off
• 401k, with company match
• Company sponsored life insurance
• Medical, dental, vision plans
• Voluntary short-term/long-term disability insurance
• Voluntary life, accident, and hospital plans
• Employee Assistance Program
• Employee Discounts
• Free hot healthy meals for unit operations roles

Main Duties and Responsibilities

• Responsible for matching the SAP PO (hard copy) with the receiving vendor paperwork
• Once the paperwork is matched the receiver will bring up the PO in SAP (electronic copy) and document by each item quantity received
• Communicate discrepancies between SAP PO and inbound paperwork from supplier to the unit buyer
• Submit request for new SAP item numbers to SAP coordinator based on discrepancies found on between SAP PO and inbound paperwork
• Update standard PO price & vendor item numbers on Info records for non-electronic suppliers as needed
• Compare the price on the SAP PO for each item to the price on the receiving documents. Communicate discrepancies to the buyer (short term responsibility. Long term will be a part of Datamatics function)
• Organize and prepare (based of requirements) unit invoices to Datamatics as per company policy
• Be the unit's liaison with Datamatics to answer any questions on the unit's behalf
• Manage unit's PO's system within SAP to ensure all are accounted
• End of month duties include accounting for the unit's expenses using the tools available
• Work with the physical inventory team to ensure accurate and timely entry of physical inventory data
• Assist SAP coordinator in month end MF47 clearing
• Actas the backup in the daily inventory back flush process as needed.

Qualifications

Education

• High School graduate or GED required

Work Experience

• 2 years of clerical or data entry experience required

Technical Skills: (Certification, Licenses and Registration)

• Basic computer skills
• Basic understanding of PO's, bill of laden paperwork and ability to understand customer paperwork
• Good verbal, written communication skills
• Self starterwith goodattention to detail and excellent organization skills
• Strong math skills
• Good problem solving skills

Language / Communication Skills

• Excellent oral and written communication skills
• Ability to communicate with multiple employees in a fast paced environment

Job Dimensions

Geographic Responsibility: Unit

Type of Employment: full-time

Travel %: none

Exemption Classification: non-exempt

Internal Relationships: employees at all levels in the unit

External Relationships: vendors

Work Environment / Requirements of the Job: Normal office environment

Budget / Revenue Responsibility: (Local Currency)

Organization Structure

Direct Line Manager (Title): Mgr, Ops or General Manager

Dotted Line Manager (Title, if applicable): 0

Number of Direct Reports: 0

Number of Dotted Line Reports: 0

Estimated Total Size of Team: 2

gategroup Competencies Required to be Successful in the Job

• Thinking – Information Search and analysis & problem resolution skills
• Engaging – Understanding others, Team Leadership and Developing People
• Inspiring – Influencing and building relationships, Motivating and Inspiring, Communicating effectively
• Achieving – Delivering business results under pressure, Championing Performance Improvement and Customer Focus

Demonstrated Values to be Successful in the Position

Employees at gategroup are expected to live our Values of Excellence, Integrity, Passion and Accountability. To demonstrate these Values, we expect to observe the following from everyone:

Excellence

• We put the customer at the forefront of everything we do, taking time to understand their needs, wishes and desires.
• We constantly learn by giving and receiving feedback, improving from our mistakes and bettering ourselves.

Passion

• Hospitality, in its purest form, comes down to a single, core principle: care. We do everything with thoughtfulness, attention, and care.
• We have a growth mindset, a resilience that makes us determined to bounce back from failures and setbacks.

Responsibility

• We care about what we do, and we understand the impact we have on others and the planet.
• We always look out for each other –creating a safe workplace environment is everyone’s responsibility.

Respect

• Every job matters. We each do our part to ensure our colleagues and our customers succeed in their goals.
• We respect each other’s voices and foster a workplace that supports inclusion and belonging. We are all one gategroup.

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

gategroup is an equal opportunity employer committed to workforce diversity. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status or other category under applicable law.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

We anticipate that this job will close on: 11/06/2026

If you want to be part of a team that helps make travel and culinarymemories, join us!