Warehouse Administrative Assistant (IPS Industries Inc.)

Shopreli; Cerritos (CA); On-site; USD 27,552 - 30,307; Full time

Benefits offered by this job

401(k) retirement plan

Paid vacation and sick leave

Medical, dental, and life insurance

Performance-based raises

Job summary

A leading packaging firm in Cerritos, CA is seeking a motivated administrative assistant to support warehouse operations. The role involves multitasking in a fast-paced environment, requiring essential administrative skills. Responsibilities include liaising between warehouse staff and departments, maintaining files, assisting with inventory audits, and participating in various warehouse activities. Compensation ranges from $20 to $22 an hour, along with benefits including 401(k), medical insurance, and paid leave.

Qualifications

• 1 year of administrative experience preferred.
• Ability to manage time and prioritize work effectively.
• Proficient in English and Spanish preferred.

Responsibilities

• Ensure smooth implementation of processes.
• Serve as a liaison between warehouse staff and departments.
• Organize and maintain physical and electronic files.
• Assist in planning inventory counts and audits.
• Participate in day-to-day warehouse activities.

Skills

Time management

Multitasking

Attention to detail

Problem-solving

Written communication in English

Verbal communication in English

Organizational skills

Education

Associate degree

Tools

MS Office Suite

ERP Systems (Microsoft Navision Dynamics)

Job description

About IPS Industries, Inc.

IPS Industries has been aleadingglobal manufacturer in the packaging industry since 1985. Operating three strategically located distribution centers nationwide, IPS Industries is a minority-owned and operated corporation, headquartered in Cerritos, CA.

Our mission is to offer the most extensive line of high-quality packaging with service that exceeds every expectation and lowers the overall cost of ownership to our valued customers.

Ourproductlines consist of customizable packaging for major retailers, supermarkets, restaurants, airlines, hotels, hospitals, and industrial sectors along with packaging solutions in the home improvement and automotive industries.

On top of our commitment to providing quality solutions, IPS is also dedicated to making sure we continue to strive to bring new and innovativeproductsto the packaging industry, along with offering sustainable packaging solutions that challenge each process of our supply chain to be energy efficient and on top of recycling practices.

Job description

We are seeking a highly motivated and organized administrative assistant to support our warehouse operations in Cerritos, Ca. This position requires a multi‑tasking individual to thrive in a fast‑paced environment. The ideal candidate has a solid background in warehouse admin and assistant experience and will take a proactive approach in all aspects of administrative duties working closely with the warehouse manager.

Schedule: 8-hour shift; Monday to Friday

Essential Functions and Key Responsibilities

• Ensure smooth implementation of processes in place
• Serve as a liaison between warehouse staff and other departments within the company
• Respond to emails and phone inquiries: From customers, suppliers, and internal stakeholders
• Organize and maintain physical and electronic files: Related to warehouse operations
• Prepare shipping and receiving documentation: Including packing lists and invoices
• Assist in planning and organizing inventory counts and audits
• Perform general administrative tasks: Such as filing, photocopying, and maintaining office supplies
• Quality control: Inspect products to ensure they meet specified standards
• Hands‑on warehouse work: Assist with repacking, handling, and organizing inventory
• Collaborate with the warehouse team: Participate in day‑to‑day warehouse activities
• Contribute to process improvement: Identify opportunities to enhance efficiency and effectiveness in warehouse operations

Requirements

• Associate degree (preferred)
• 1 year of administrative experience (preferred)
• Excellent time management skills: Ability to efficiently manage time and prioritize work
• Multitasking and prioritization: Capacity to handle multiple tasks and prioritize work effectively
• Attention to detail: Ability to notice and address small details to ensure accuracy
• Problem‑solving skills: Capability to analyze situations and find effective solutions
• Proficient written and verbal communication skills in English and Spanish preferred: Clear and effective communication in both written and spoken forms
• Strong organizational and planning skills: Ability to organize and plan tasks efficiently
• Proficiency with MS Office Suite: Particularly strong skills in MS Excel
• Experience with ERP Systems preferred (Microsoft Navision Dynamics)
• Physical ability: Capable of lifting up to 25 pounds, essential for hands‑on warehouse work

Benefits

• Competitive hourly compensation
• 401(k) retirement plan
• Paid vacation and sick leave
• Medical, dental, and life insurance
• Performance‑based raises to recognize your contributions

$20 - $22 an hour