Warehouse Admin Assistant

Filinvest Development Corporation; United States; On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company in the inventory management sector is seeking a Warehouse Inventory Admin Assistant to ensure adequate inventory of materials and coordinate operations efficiently. The ideal candidate will monitor inventory levels for waste and new materials, process requisitions, conduct reconciliations, and maintain accurate records. Compliance with company policies and regulatory requirements is essential. This position offers a dynamic work environment, working closely with various departments to support seamless warehouse operations.

Qualifications

• Strong attention to detail and accuracy in inventory tracking.
• Ability to work collaboratively with cross-functional teams.
• Familiarity with inventory management systems and software.

Responsibilities

• Monitor inventory levels of waste and new materials.
• Process purchase requisitions and coordinate delivery.
• Conduct inventory reconciliations and resolve discrepancies.

Job description

The primary responsibility of the Warehouse Inventory Admin Assistant is to monitor the inventory of waste and new materials, ensuring accurate records, timely updates, and seamless coordination with various departments to maintain optimal inventory levels and support smooth warehouse operations.

INVENTORY MANAGEMENT

• Ensure the sufficient inventory materials level for operational needs through planning, procurement, and monitoring.
• Process purchase requisitions promptly, including purchase order processing.
• Coordinate with Supply Chain Management to guarantee timely delivery of inventory materials.
• Conduct regular inventory reconciliations to identify discrepancies between physical stock and recorded inventory levels.
• Regularly monitor the inventory levels of waste materials and new materials within the warehouse.
• Utilize inventory management software and manual tracking methods to accurately record incoming and outgoing items.
• Investigate and resolve any discrepancies promptly.

DATA MANAGEMENT

• Maintain precise records of inventory transactions, including receipts/delivery receipts and /or any document adjustments.
• Enter data into the inventory management system promptly and always ensure data accuracy.
• Generate regular reports on inventory levels and stock movements.
• Implement best practices and recommend innovative solutions to streamline operations.

OTHER FUNCTIONS

• Ensure compliance with company policies, procedures, and regulatory requirements related to inventory management, including health and safety standards and environmental regulations for waste disposal.
• Assist CWSI Permits and Licenses group during CPC renewal and NWRB Inspection.
• Assisting the Immediate Superior and department.
• Accomplishes other tasks assigned by the Immediate Superior.
• Always adheres to the Company Policy.
• Maintains confidentiality of information.
• Perform other functions that may be assigned from time to time.