WAE - Veterinary Technician 1 (Client Services-After Hours)

Louisiana State University; United States; On-site; USD 21,000 - 28,000; Part time

Job summary

Louisiana State University invites applications for the WAE - Veterinary Technician 1 (Client Services-After-Hours) position in the Veterinary Teaching Hospital. This part-time role supports the front desk, coordinates with clinicians, and handles client communication from admission to discharge, emphasizing accuracy and friendly service.

Responsibilities include maintaining client records in the hospital software, processing charges and deposits, assisting with billing, and ensuring smooth

Qualifications

• Bachelor's or Associate degree in veterinary technology or CVT, or 3 years of relevant work experience.
• Experience in customer service roles is essential.

Responsibilities

• Maintain clear communication with clinicians, staff, and students to support workflow.
• Enter client information into medical records software and collect signatures.
• Assist with charges, billing, and deposits; manage client checkout at discharge.
• Maintain lobby appearance and organization of paperwork.

Skills

Customer service

Communication

Team coordination

Education

Vet tech degree or CVT

3+ years experience

Tools

Medical records software

Job description

Job Posting Details

Job Posting Title: WAE - Veterinary Technician 1 (Client Services-After Hours) Position Type: Wages as Earned (Fixed Term) Department: LSUAM VetMed - VTH - Admin - HO - SA Client - Client Services After-Hours and Overnight (Rachel Claire Saal (00005134)) Work Location: Veterinary Medicine Pay Grade: Temporary

Job Description

This employee will provide support to the Veterinary Teaching Hospital Small Animal front desk service and operations. The employee will interact daily with clients, referring veterinarians, house officers, staff and students maintaining clear communication. It is essential that the employee has experience in customer service roles. The employee in the position is responsible for attending to the needs of the clients at all stages from admission, throughout the client's stay until the patient is discharged.

Job Responsibilities

• 45% - Maintain clear and concise communication with clinicians, house officers, staff, and students to facilitate efficient workflow. Serve as a liaison between clients and the LSU Small Animal emergency team. Maintain positive relationships with all clients and referral veterinarians to enhance the clinic's reputation. Ensure excellent customer service through proper phone etiquette, answering calls promptly and accurately.
• 20% - Enter client information promptly and accurately into medical records software. Explain documents containing hospital policy and gather appropriate signatures. Gather information about patient's presenting complaint and relay to emergency staff. Retrieve and organize medical records from client service and referral email.
• 20% - Assists technicians with upkeep and input of charges for patients within the hospital; posting, collecting, and billing; communication with clients; collections--reviews receivables when checking clients in and ensuring late balances are collected prior to service. Verify appropriate documents are signed and deposits are collected upon intaking the patient and bill is paid prior to patient leaving. Check out clients at the time of discharge, collect deposits on inpatient cases.
• 10% - Assist in maintaining appearance of the lobby at all times. Wipe/clean chairs, organize magazines, cleaning/sanitizing workstation and counters. Ensure all paperwork is organized at the end of shift.
• 5% - Other duties as assigned.

Minimum Qualifications

• Bachelor's Degree OR Associate's degree in veterinary technology OR CVT or equivalent OR 3 years of experience in a working environment with similar duties.

Preferred Qualifications

• Bachelor's degree and Two years of customer service experience and a Bachelor's degree in Animal Science or a CVT.
• Bachelor's degree with 2 years of administrative experience related to the duties of the job OR Associate's degree in Vet Technology with 2 years of administrative experience related to the duties of the job OR certification as a vet tech or equivalent (Licensed, registered, etc.) with 2 years of administrative experience related to the duties of the job.

Special and Physical Qualifications

Safety and Security Sensitive Job - Safety and security-sensitive positions are defined as those positions where any form of substance abuse may affect University activities through unsafe work behavior/performance or error in judgment; or where substance abuse could jeopardize the safety and well-being of employees, other personnel, or the general public, or cause significant damage to University property. This includes positions requiring firearms, access to controlled substances, handling hazardous material, operating heavy equipment or machinery, etc. These positions are subject to drug screens per PS-67/FASOP HR-04. Essential Personnel - This position may be required to report to campus in times of emergency and/or closure per PS-18. Cash Handling - This position has access to/directly handles cash. Financial history/credit check required per FASOP HR-04. Required to be capable of lifting over 50 pounds, standing, sitting, walking, bending, reaching above the shoulder, reaching below the shoulder, crawling, twisting, pushing/pulling, climbing, and squatting.

Additional Job Description

This position will provide coverage for the Veterinary Teaching Hospital as needed at an employment effort not to exceed an average of 29 hours per week. The position is part-time and not eligible or entitled to state benefits, leave earning and paid holidays. You are only authorized to work up to 1560 hours within a twelve-month period, regardless of the job title or state agency that you work within. For questions or concerns regarding the status of your application, salary ranges, or other details about the position, please contact Rachel Saal at [e-mail].

Posting Information

Posting Date: October 7, 2026 Closing Date (Open Until Filled if No Date Specified): December 7, 2026

Additional Position Information

• Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
• Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Contract & Eligibility

LSU is an Equal Opportunity Employer. All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.

Contact Information

For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email [e-mail]. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.

Company Profile

LSU includes institutions, facilities and programs in each of Louisiana’s 64 parishes, and its campuses stretch the length of the state from New Orleans to Shreveport. Each institution plays a vital role in preparing students to incorporate new knowledge and technologies into their daily lives. LSU researchers across Louisiana are working on developing a wide-range of innovations to improve quality of life by studying issues such as disease management, advance medical treatments, obesity, coastal protection, hurricane preparedness, energy, natural resource management and agriculture, among others. Louisiana’s Flagship University is a land-, sea- and space-grant institution with academic programs in all areas of science, engineering, humanities, arts and social sciences. The University comprises of nine institutions: Louisiana State University and Agricultural and Mechanical College (“LSU”), the premier flagship university for the state, which include the Paul M. Hebert Law Center and the School of Veterinary Medicine Louisiana State University at Alexandria Louisiana State University at Eunice Louisiana State University at Shreveport LSU Health Sciences Center – New Orleans LSU Health Science Center – Shreveport The Health Care Services Division Louisiana State University Agricultural Center Pennington Biomedical Research Center Any other college, university, school, institution, or program now or hereafter under the supervision and management of the Board of Supervisors of Louisiana State University and Agricultural and Mechanical College In implementing its mission, LSU is committed to: Offering a broad array of undergraduate degree programs and extensive graduate research opportunities designed to attract and educate highly qualified undergraduate and graduate students; Employing faculty who are excellent teacher-scholars, nationally competitive in research and creative activities, and who contribute to a world-class knowledge base that is transferable to educational, professional, cultural, and economic enterprises; and Using its extensive resources to solve economic, environmental, and social challenges.