Waabigwan Mashkiki, LLC. - Payroll Clerk

White Earth; Minnesota; Hybrid; USD 36,000 - 39,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Job summary

White Earth payroll team is seeking an administrator to manage the full payroll cycle, including bi-weekly processing and reporting. You will enter and maintain employee data such as hours, rates, bonuses, deductions, and leave in the payroll system, ensuring accuracy and compliance.

Responsibilities include tax withholding administration, GL and bank reconciliations, and benefit invoice matching. The role may support HR projects and requires attention to detail and confidentiality.

Qualifications

• High school diploma or GED; or six months related experience and/or training; or equivalent combination of education and experience.

Responsibilities

• Administer the payroll cycle including bi-weekly processing and reporting.
• Enter and maintain employee data in the payroll system (hours, rates, bonuses, deductions, leave).
• Reconcile payroll to the general ledger and monthly bank statements.
• Reconcile benefit invoices with payroll activity.
• Assist with health and welfare plans enrollments, changes, terminations.
• Create and maintain confidential payroll files.
• Run ad hoc reports as needed.
• May assist with HR projects.

Skills

Attention to detail

Planning and multi-tasking

Travel willingness

Education

High school diploma or GED

Tools

Database software

Internet software

Inventory software

Order processing systems

Project Management software

Spreadsheet software

Word Processing software

Job description

Position Summary

Administer the entire payroll cycle including processing of bi-weekly payroll and reporting once payroll is processed. Enters, maintains, and/or processes information in the payroll system; information may include employee’s hourly rates, salaries, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.

Essential Duties and Responsibilities

• Assists in maintaining all payroll information related to the calculation, withholding and remittance of federal, state, and local payroll taxes; enters data, updates information, and prepares reports as needed.
• Reconciles payroll to the general ledger and monthly bank statements.
• Reconciles benefit invoices with payroll activity.
• Assists with administration and communication related to health and welfare plans, including enrollments, changes, and terminations.
• Monthly review of employee information for accuracy. Identifies and troubleshoots issues.
• Creates and maintains confidential and accurate employee and payroll files.
• Runs ad hoc reports, creates/files reports as needed.
• May assist with human resource projects.
• Other duties as assigned.

Competencies

• Continuous Learning: Seeks feedback to improve performance; strives to continuously build knowledge and skills.
• Job Knowledge: Exhibits ability to learn and apply new skills. Competent in required job skills and knowledge.
• Design: Demonstrates attention to detail. Generates creative solutions; translates concepts and information into images.
• Problem Solving: Identifies and resolves problems in a timely manner; works well in group problem solving situations.
• Customer Service: Manages difficult or emotional customer situations. Responds to requests for service and assistance. Meets commitments.
• Communications: Exhibits good listening and comprehension; selects and uses appropriate communication methods. Expresses ideas and thoughts verbally.
• Cooperation: Exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations.
• Oral Communication: Listens and gets clarification; responds well to questions; participates in meetings.
• Teamwork: Contributes to building a positive team spirit; puts success of team above own interests.
• Written Communication: Writes clearly and informatively; presents numerical data effectively; able to read and interpret written information.
• Quality Management: Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
• Cost Consciousness: Conserves organizational resources.
• Ethics: Treats people with respect; keeps commitments; works with integrity and principles; upholds organizational values.
• Organizational Support: Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values.
• Personal Appearance: Dresses appropriately for position; keeps self well groomed.
• Attendance/Punctuality: Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
• Dependability: Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals.
• Planning/Organizing: Prioritizes and plans work activities; uses time efficiently.
• Quality: Demonstrates accuracy and thoroughness.
• Quantity: Meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly.
• Safety and Security: Observes safety and security procedures; reports potentially unsafe condition; uses equipment and materials properly.

Education & Experience

High school diploma or general education degree (GED); or six months related experience and/or training; or equivalent combination of education and experience.

Knowledge & Skills

Language Skills

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

• To perform this job successfully, an individual should have knowledge of Database software; Internet software; Inventory software; Order processing systems; Project Management software; Spreadsheet software and Word Processing software.

Knowledge of the principles, practices, procedures, techniques, laws, regulations pertaining to cultivation of medical cannabis and tribal and public policy.

Knowledge of and ability to follow and apply the policies and procedures of the White Earth Medicinal Cannabis Code, White Earth Enterprises, and Waabigwan Mashkiki LLC.

Knowledge of the White Earth Reservation demographics, culture, history, and life ways.

Knowledge of cultivation or agriculture products/supplies.

Knowledge of area climate, weather patterns and challenges.

Knowledge of area business and program locations and towns.

Strong attention to detail.

Strong planning and multi-tasking skills.

Willing to travel for training and work-related tasks.

Certificates / Licenses / Registrations / Requirements

Certificates / Licenses / Registrations / Requirements

• Must be twenty-one (21) years or older.
• Able to pass background check and drug screening.
• Able to maintain strict confidentiality.
• No felony drug convictions within the previous ten (10) years.
• Must fully meet the licensing requirements of the White Earth Medical Cannabis Control Board and be licensed to dispense medical cannabis according to the rules and regulations promulgated by the White Earth Medical Cannabis Control Board, in accordance with the White Earth Medicinal Cannabis Code.
• EEO with Native American Preference.
• A Drug Free Workplace – Tests for alcohol and illegal drug use may be required prior to and during employment. Background Checks performed

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Working Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the essential tasks of this job, the employee is in an office setting within the grow plant. There can be a variety of temperatures, a higher concentrated product smell during harvest days, and rapidly changing priorities.

Job Type

Full-time

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off

Application Question(s):

We are an EEO employer that offers Native American Preference. Are you either an enrolled tribal member or a descendant and do you request consideration under this preference? Documentation will be required.
Ability to Commute:

Info

Pay

$26.50

Contact Us

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