VP, On-Site Management Operations

ADP, Inc.; New York (NY); On-site; USD 175,000 - 200,000; Full time

Job summary

Automatic Data Processing, Inc. in New York, NY seeks a Vice President of On-Site Management Operations to provide operational leadership for a residential properties portfolio.

The role supports strategic initiatives and acts as primary liaison with Boards, ownership groups, and residents. The VP supervises staff, manages budgets and capital projects, and delivers financial reporting and variance analysis to the SVP.

Qualifications

• Bachelor’s degree in Business Administration, Real Estate, or related field; advanced degree preferred.
• Minimum 7–10 years of experience in residential property management, with at least 3 years in a leadership role.
• Strong financial, operational, and team management skills.
• Excellent communication and client relationship abilities.
• Professional designations such as ARM®, CMCA®, or CPM® preferred, real estate license a plus.

Responsibilities

• Oversee daily management and operations of assigned properties, ensuring compliance with all regulations.
• Monitor preventive maintenance, capital projects, and building operations for efficiency and safety.
• Ensure properties meet service standards for presentation, safety, and resident satisfaction.
• Implement and maintain SOPs across properties.
• Conduct regular check-ins with property managers, staff, and clients.
• Assist in the preparation and management of annual operating and capital budgets.
• Monitor financial performance, including revenue, expenses, and reserve funding, with reporting to SVP, Boards and ownership.

Skills

Operational leadership

Financial management

Client engagement

Team development

Regulatory knowledge

Communication

Education

Bachelor’s degree in Business Administration or Real Estate

Advanced degree preferred

ARM/CMCA/CPM certification preferred

Job description

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VP, On-Site Management Operations

MGMT OPERATIONS PORTFOLIO Management New York, NY, US

3 days ago Requisition ID: 4244

Salary Range: $175,000.00 To $200,000.00 Annually

Position Overview

The Vice President (VP), Management Operations, NE provides operational leadership and management oversight for a portfolio of residential condominium and cooperative properties. This individual ensures operational excellence, financial performance, and client satisfaction while directly supporting the SVP of Property Management in executing strategic initiatives. The VP supervises property management staff and serves as the primary point of contact for Boards, ownership groups, and residents.

Reports to: Senior Vice President, Management Operations, NE

• Oversee daily management and operations of assigned properties, ensuring compliance with all federal, state, and local regulations.
• Monitor preventive maintenance, capital projects, and building operations to ensure efficiency and safety.
• Ensure all properties meet service standards for presentation, safety, and resident satisfaction.
• Implement and maintain Standard Operating Procedures (SOPs) across properties.
• Conduct regular check-ins with property managers, staff, and clients.
• Assist in the preparation and management of annual operating and capital budgets for assigned properties.
• Monitor financial performance, including revenue, expenses, and reserve funding, ensuring alignment with budget goals.
• Provide financial reporting and variance analysis to the SVP for review and presentation to Boards and ownership.

Board and Client Relations

• Serve as a key liaison to Boards of Directors and ownership groups, attending meetings as needed.
• Respond to board inquiries, provide operational guidance, and offer recommendations on capital improvements and operational decisions.
• Build strong, professional relationships with clients and residents, ensuring timely communication and issue resolution.

Team Management and Development

• Supervise and mentor property management staff, fostering a culture of accountability and high performance.
• Support recruitment, onboarding, and training of new staff members.
• Provide feedback, performance evaluations, and professional development opportunities for direct reports.

Compliance and Corporate Support

• Ensure compliance with company policies, procedures, and industry best practices.
• Support implementation of corporate initiatives, technology systems, and partner programs.
• Collaborate with Finance, HR, Legal, and other departments on cross-functional projects and reporting.

Qualifications

• Bachelor’s degree in Business Administration, Real Estate, or related field; advanced degree preferred.
• Minimum 7–10 years of experience in residential property management, with at least 3 years in a leadership role.
• Strong financial, operational, and team management skills.
• Excellent communication and client relationship abilities.
• Professional designations such as ARM®, CMCA®, or CPM® preferred, real estate license a plus.

Core Competencies

• Operational Leadership and Problem-Solving
• Financial Management and Budget Oversight
• Client and Board Engagement
• Team Development and Mentorship
• Compliance and Regulatory Knowledge
• Effective Communication and Presentation Skills