VP Administration and Chief of Staff

Penn Medicine; Philadelphia (Philadelphia County); On-site; USD 250,000 - 400,000; Full time

Job summary

Penn Medicine seeks a strategic leader to serve as Vice President, Administration and Chief of Staff for The University of Pennsylvania Health System (UPHS). You will report to the UPHS CEO and act as a trusted advisor, shaping execution, communications, and strategic priorities across the health system.

The role demands a track record of turning complex challenges into actionable initiatives, building partnerships, and guiding administrative functions through significant organizational growth.

Qualifications

• Bachelor’s Degree in Business, Administration or related field required.
• 10+ years of relevant experience in a complex Academic Medical or University environment preferred.
• Demonstrated ability to communicate with clarity, credibility and influence while building alignment across stakeholders.
• Shows political savvy and ability to manage across a matrixed healthcare system.

Responsibilities

• Provide strategic leadership and operational oversight on UPHS Corporate functions.
• Lead and mentor administrative staff and coordinate UPHS administrative departments.
• Support the CEO through strategic initiatives, governance, and communication across the health system.
• Direct project management for large cross-functional initiatives, driving decision-making and execution.
• Prepare materials for staff and executive leadership meetings and align teams with goals.

Skills

Strategic leadership

Stakeholder management

Executive communication

Cross-functional leadership

Education

Bachelor's degree in Business/Administration

Job description

Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Penn Medicine has an exceptional opportunity for a talented individual to join as Vice President, Administration and Chief of Staff for The University of Pennsylvania Health System (UPHS). Reporting to the CEO UPHS, the VP Administration and Chief of Staff is a highly visible leadership role at the center of supporting Penn Medicine's strategic agenda. Acting as a trusted advisor and thought partner to the CEO, you will help support effective decision-making, communication and execution across the health system.

This role is ideally suited for a high-performing leader with a track record of bringing clarity to complex challenges, building strong partnerships and driving initiatives from concept to completion.

VP Accountabilities

Provide strategic leadership and operational oversight on the administrative functions of UPHS Corporate.

Lead, guide and mentoradministrativestaff in theirtasksand functions. Integrate and coordinate functions ofUPHS administrative departments. Develop innovative strategies to enhance performance of theadministrativestaff.

Provide integrated analysis and strategic consultation on major issues impacting the organization.

Analyze internal operations and efficiencies, identifying areas for improvement.

Drive business case development with appropriate stakeholders to gain consensus (and ultimately, funding) for change initiatives.

Direct a thought leadership program that positions the CEO and leadership team on important topics and in venues that are relevant to UPHS’s business priorities.

Guide an internal messaging program in close partnership with HR, which educates, aligns and engages employees around UPHS’s mission and business objectives, and builds understanding of their value to the organization’s success.

Oversee Corporate units/functions such as the Innovation Center and additional functions to be identified by the UPHS CEO.

Serve as primary liaison for UPHS with administrative leadership of the University, coordinating initiatives and processes for review and approval.

Direct Support for the CEO

Serve as a thought partner and advisor to the CEO, providing guidance and counsel on key topics, offering both ideas and solutions.

Support the CEO’s strategic business initiatives and priorities, identifying areas of focus, determining metrics for success, revisiting and re-evaluating progress on priorities regularly.

Serve as the CEO’s proxy, standing in during meetings, and speaking on the CEO’s behalf when necessary and as designated.

Exercise CEO’s authority with and subject to CEO approval.

Monitor information flow, acting as a liaison for leaders, staff and external partners with the CEO, and ensuring the CEO’s involvement in a project or decision occurs at the right time.

Support consistent, clear and concise communication to and from the CEO’s office.

Oversee project management of large, cross-functional projects or initiatives for the CEO, bringing together multiple stakeholders and helping to drive decision-making and execution.

Partner with the CEO and leadership team to develop the structure and content for staff and executive leadership meetings, preparing and/or consolidating materials as necessary.

Support a high-performing leadership team, identifying and resolving issues, maintaining a pulse on functional areas and ensuring teams are aligned on goals and priorities.

Aid assessment of growth opportunities and operational risks and identify ways to capitalize/mitigate as appropriate.

Lead annual operational planning for the organization, creating and updating dashboards for reviewing PMTG and annual goals.

Location

This is an onsite role, requiring regular on-campus presence. Additionally, this position is highly visible in the community and will require extended hours to properly represent Penn Medicine.

Requirements

Bachelor’s Degree in Business, Administration or related field required.

10+ years of relevant experience in a complex Academic Medical or University environment required. Individuals with significant experience in other areas or industries may be considered.

Demonstrated ability to communicate with clarity, credibility and influence while building alignment and fostering collaboration across health system, clinical, academic and administrative stakeholders.

Exhibits a high degree of political savvy, both with internal and external constituents and understands the complexity of managing across a complex, matrixed healthcare system.

Builds trust, inspires action, and achieves results through both authority and influence.

Expected to serve on select nonprofit and community boards as a representative of UPHS.

Live Your Life's Work

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

We are an Equal Opportunity employer.

Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.