VP Accounts Payable & Contracting

VITAS Healthcare; Town of Florida (NY); Hybrid; USD 70,000 - 90,000; Full time

Job summary

A healthcare services provider is seeking a manager for the Accounts Payable department in the Town of Florida, NY. The role involves overseeing accurate processing of healthcare claims, managing contract services, and developing staff. The ideal candidate will have 5-7 years in healthcare management, strong communication skills, and a Bachelor's degree in accounting or business. This position offers a hybrid work schedule and is crucial for supporting organizational compliance and operational efficiency.

Qualifications

• Five to seven years’ prior management experience in healthcare and accounts payable.
• Ability to meet deadlines and work well under pressure.
• Knowledge of human resources policies.
• Ability to communicate tactfully with various stakeholders.

Responsibilities

• Supervise activities of the Accounts Payable department.
• Ensure timely processing of healthcare claims and invoices.
• Oversee cash management functions.
• Establish and enforce department procedures.
• Prepare financial and management reports.

Skills

Management in healthcare

Staff motivation and development

Problem-solving

Communication skills

Education

Bachelor’s degree in accounting or business

Master’s degree preferred

Tools

PeopleSoft

Document Locator

APTTUS

Excel

Word

Job description

Responsible for supervising and directing the activities of the Accounts Payable department (Claims Management, Customer Service, Nursing Home and Non-Patient Trade Invoices) to ensure the accurate and timely processing of corporate and program healthcare claims/invoices. Maintains an acceptable level of performance as determined by management. Also responsible for directing the operational and functional activities of the Contract Services department. This includes both contract management, charge master (billing/payment rates) management, vendor management and regulatory compliance. Work on-site at our Corporate Miramar, Florida office. Hybrid schedule.

Responsibilities

• Oversee the accurate and timely maintenance of the PeopleSoft, Document Locator and APTTUS databases.
• Ensure the daily posting, check printing and void check and debit memo processing occurs accurately.
• Research and resolve all system problems and issues.
• Oversee the daily reconciliation and distribution of reports to field staff.
• Follow up to ensure timely payment of healthcare claims and invoices.
• Oversee cash management functions.
• Manage the company Grants of Authority.
• Establish, document, and enforce department procedures.
• Assist all staff members in researching and resolving discrepancies. Participate in customer service problem solving.
• Maintain a log of all voided checks and provide a copy to cash management personnel. Audit and account for check sequence.
• Responsible for direction of the contracts area to include contract compliance and operational efficiency of the contracts area.
• Responsible for company charge master. Medicare, Medicaid, Physician, Managed Care, Nursing Home, and other ancillary company rates which are key to our billing (revenue), payment (expense) and contract negotiation efforts.
• Responsible for analysis and interpretation of trends requiring management’s attention for assigned areas.
• Responsible for the preparation of financial and management reports and procedures related to the assigned area.
• Plans, organizes, and controls the activities related to the assigned function.
• Organizes, manages, and directs the work of the employees in the assigned function.
• Oversees the assignment of duties, and responsibilities to employees.
• Observes and evaluates employees and work procedures to ensure quality standards and service are met.
• Mentors, develops and provides on-the-job training to subordinates to strengthen their current performance and preparation for future advancement.
• Approves personnel actions such as new hire requests and discharges, to ensure proper staffing.
• Provides approval for overtime needs.
• Creates a model that supports the organization's mission and values based on an internal and external needs assessment.
• Monitors the internal/external environment and identifies opportunities to fulfill the corporate strategy.
• Sets priorities for planning activities for assigned unit.
• Serves as strategic liaison for key organizational initiatives between business units and their customers, both internal and external.
• Assesses current models of business operations and develops appropriate new models as needed.
• Participates in policy development.
• Performs related duties as required.

Qualifications

• Five to seven years’ prior management experience in healthcare, accounts payable, contracting and charge master (billing / payment rates).
• Ability to work on various assignments simultaneously, to meet deadlines and work well under pressure.
• Knowledge of policies and practices involved in the human resources function.
• Ability to manage a staff in a positive and productive manner by motivating, developing and managing employees as they work.
• Ability to utilize and administer the disciplinary action process through coaching and counseling to improve performance or terminate employment.
• Ability to communicate tactfully, verbally and in writing with department heads, managers, coworkers and vendors to resolve problems and negotiate resolutions.
• Working knowledge of computers, internet access, and the ability to navigate within an automated system as well as a variety of software packages such as Outlook, Excel and Word.

Education

Bachelor’s degree in accounting, business administration or related field from an accredited college or university or the international equivalent preferred. Master degree is preferred.

Certification & Licensure

None required for this position.