Volunteer Resources Coordinator, Volunteer Resources, PT Day

Valley Health; Paramus (NJ); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical/dental/vision benefits

Life Insurance

Flexible Spending Accounts

Wellness time off

Retirement Plan

Tuition Assistance

EAP

Fitness Center Discount

Daycare Discounts

Job summary

Valley Health is seeking a coordinator to oversee onboarding and administration for clinical learners across the Valley Health System. You will ensure documentation, credentials, and compliance are completed before start dates.

The role covers nursing, medical, PA, intern, and allied learner onboarding, with recruitment, presentations, and collaboration across departments and partners to provide a positive educational experience.

Qualifications

• BA or BS degree required.
• Minimum 2–3 years of experience in healthcare, education, student services, or related field.
• Experience coordinating onboarding, credentialing, or compliance for healthcare learners.

Responsibilities

• Coordinate onboarding activities and documentation for clinical learners.
• Review, process, and approve learner files in systems like DISA/Complio.
• Provide onboarding sessions and communicate requirements to students and institutions.
• Support recruitment and engagement initiatives with departments and community partners.

Skills

Microsoft Office

Microsoft Forms

Excel

Outlook

Documentation systems

Education

BA or BS degree

Tools

Volgistics

VSLO

DISA/Complio

Job description

Position Summary

Position has primary responsibility for the coordination and administration of clinical learner onboarding across the Valley Health System. The position serves as a key resource for ensuring clinical learners meet organizational requirements prior to participation in clinical education experiences and supports a consistent, compliant onboarding process across the health system.

The position is responsible for onboarding and coordinating a broad range of clinical learners, including nursing students, medical students, physician assistant students, clinical interns, and other allied health and advanced practice learners. Responsibilities include reviewing, processing, and approving clinical learner documentation and files through DISA/Complio; coordinating required onboarding activities and documentation; communicating onboarding requirements and expectations to students and academic institutions; and ensuring all required documentation and clearances are completed prior to the learner's start date.

The position may also assist with the coordination and onboarding of undergraduate shadowing experiences, including Physician Shadowing, Nurse Shadowing, and Physician Assistant Shadowing, in collaboration with appropriate clinical departments and academic or community partners.

Additional responsibilities include student and learner recruitment, interviewing, conducting onboarding sessions, scheduling, community engagement, public speaking, community service initiatives, and providing guidance and support to students, volunteers, and clinical learners throughout the Valley Health System. The position represents Valley Health System at community and Volunteer & Student Services events and works collaboratively with clinical departments, academic institutions, community partners, and other internal stakeholders to support a consistent, compliant, and positive educational experience for students, volunteers, and clinical learners.

Education

• BA or BS degree required

Experience

• Minimum of 2-3 years of experience in healthcare, education, student services, volunteer services, clinical education, program coordination, or a related field.
• Experience coordinating student, clinical learner, intern, volunteer, or educational programs , preferably within a healthcare or academic setting.
• Experience managing onboarding, credentialing, compliance, or documentation requirements for students, interns, volunteers, or other individuals entering a healthcare environment.
• Experience working collaboratively with clinical departments, academic institutions, students/learners, and internal stakeholders .
• Experience conducting onboarding sessions, providing presentations, and communicating requirements and expectations to diverse audiences.
• Experience with Volgistics, VSLO, and/or DISA/Complio is preferred.

Skills

• Proficiency with Microsoft Office, Microsoft Forms, Excel, Outlook, and other electronic tracking and documentation systems.
• Ability to work effectively with individuals of all ages and backgrounds.
• Ability to make presentations to community groups, hospital staff, and organizational leaders.
• Excellent computer skills and ability to learn and effectively utilize various software and electronic systems.
• Demonstrated strong administrative, organizational, and program development abilities.
• Ability to manage multiple priorities in a fast-paced environment and consistently meet deadlines.
• Strong interpersonal and communication skills, with the ability to build and maintain effective relationships.
• Strong problem-solving skills and the ability to exercise sound judgment when addressing issues and resolving concerns.
• Ability to provide effective conflict resolution and handle sensitive or challenging situations professionally.
• Ability to work independently while also collaborating effectively with clinical departments, academic institutions, community partners, and other internal stakeholders.

Job Location

The Valley Hospital-Paramus

Shift

Day (United States of America)

Benefits

• Medical/Prescription, Dental & Vision Discount Program (Full Time/Part Time Employees)
• Group Term Life Insurance and AD&D(Full Time Employees)
• Flexible Spending Accounts and Commuter Benefit Plans
• Supplemental Voluntary Benefits ( e.g. Short-term and Long-term Disability, Whole Life Insurance, Legal Support, etc.)
• 6 Paid Holidays, Paid Time Off (varies), Wellness Time Off, Extended Illness
• Retirement Plan
• Tuition Assistance
• Employee Assistance Program (EAP)
• Valley Health LifeStyles Fitness Center Membership Discount
• Day Care Discounts for Various Daycare Facilities

Salary

Joining Valley Health System means becoming part of a dedicated team that values the highest quality of care in a supportive environment. In our commitment to high performance and reliability, we encourage and recognize exceptional individual performance through our industry leading compensation practices including a starting salary and benefits in accordance wit