Volunteer Programs Coordinator — Drive Community Impact

Ultipro; Newport (KY); On-site; USD 28,000 - 30,000; Part time

Benefits offered by this job

Sick PTO

401K with match

Free entrance for you and your dependø

General Admission ticket per pay

Restaurant discounts

Discounted tickets and passes

Training and development

Job summary

WAVE Foundation is seeking a Volunteer Coordinator for a part-time, year-round role based in Newport, KY. You will lead volunteer recruitment, onboarding, and engagement to support educational programs and community outreach.

This on-site position includes coordinating schedules, maintaining records, and building partnerships with volunteers and staff to advance the foundation's mission. The ideal candidate has nonprofit experience, excellent communication, strong organization, and a

Qualifications

• Bachelor’s degree or equivalent experience in nonprofit management or related field.
• Experience coordinating volunteers, interns, employees, programs, events, or community engagement
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a dynamic environment
• Demonstrated ability to build relationships with diverse backgrounds
• Proficiency with Microsoft Office, G-Suite, or comparable workplace software

Responsibilities

• Coordinate recruitment, application review, interviews, placement, orientation, and onboarding for adult volunteers, teen volunteers, and interns.
• Maintain position descriptions, applications, recruitment materials, and accurate volunteer/intern records.
• Coordinate volunteer/intern schedules, attendance, service hours, required documentation, and participation through the volunteer management system.
• Communicate program updates, expectations, policies, and important information to volunteers/interns.
• Serve as the primary resource for volunteers/interns, addressing questions, concerns, performance issues, and behavioral matters in collaboration with organizational leadership.
• Build positive relationships and foster a culture of inclusion, collaboration, accountability, engagement, and appreciation.
• Develop and implement volunteer/intern engagement, recognition, retention, and professional development initiatives.
• Coordinate role-specific training with department leaders, maintain training records, and ensure volunteers/interns meet required qualifications.
• Collaborate with staff and department leaders to assess volunteer needs, develop roles, and support effective integration into departmental operations.
• Coordinate volunteer coverage for special events, community programs, educational initiatives, and other organizational needs.
• Evaluate program participation, engagement, retention, and service-hour trends; prepare reports and recommend improvements.
• Develop and implement new volunteer/intern pathways, programs, and initiatives that support WAVE Foundation’s mission and strategic goals.
• Ensure volunteer/intern activities comply with organizational policies, safety procedures, and applicable requirements; elevate significant concerns to appropriate leadership.
• Participate in organizational planning, department meetings, Team WAVE meetings, supervisor check-ins, and special events meetings.
• Participate in bi-monthly Team WAVE meetings, 1:1's with supervisor, and special events meetings
• Prepare reports and presentations related to program(s) activity and impact
• Ensure programming supports WAVE Foundation’s mission and strategic goals

Skills

Organizational skills

Time management

Communication skills

Multitasking

Relationship building

Confidentiality and judgment

Microsoft Office / G-Suite

Education

Bachelor’s degree or equivalent experience

Tools

Better Impact

Job description

WAVE Foundation is seeking a Volunteer Coordinator for a part-time, year-round role based in Newport, KY. You will lead volunteer recruitment, onboarding, and engagement to support educational programs and community outreach.

This on-site position includes coordinating schedules, maintaining records, and building partnerships with volunteers and staff to advance the foundation's mission. The ideal candidate has nonprofit experience, excellent communication, strong organization, and a