Volunteer Program Assistant

Harris County; Houston (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Harris County is seeking a dedicated Volunteer Programs Coordinator to assist with the management of AgriLife program volunteers, schedule meetings, and collaborate with Horticulture agents on educational activities.

The role involves recruiting volunteers, planning classes, maintaining records in Excel, and ensuring background checks. Working hours are Monday–Friday, 7:30 AM–4:00 PM. Harris County is an Equal Opportunity Employer.

Qualifications

• Requires a B.S. in Education, Management, Horticulture or related field.
• Requires experience in public or private education, public service, administrative, or management.
• Intermediate to advanced word processing, spreadsheet, and database software experience.

Responsibilities

• Assist with management of AgriLife program volunteers.
• Provide assistance, schedule meetings, and collaborate with Horticulture agents on volunteer activities and programs.
• Aid volunteers to assume increased roles as trainers and public educators.
• Identify program needs, track programs, meet with volunteer program coordinators to assess program objectives and program’s educational goals.
• Frequent communication with volunteers through e-mail, telephone, and scheduled meetings.
• Develop and implement effective strategies to recruit the right volunteers with the right skills.
• Help to plan and facilitate volunteer classes and continue education training.
• Help to maintain an online volunteer signup system and volunteer hours reporting system. Aid to recertification and background checks.
• Maintain program and activity records, calculate volunteer hours recorded, prepare spreadsheets using Excel.
• Prepare support materials, confirm appointments, attend meetings, prepare reports, assist with annual planning, assist with programs and schedule volunteers. Will provide educational programming and assistance with Cylinder Gardening, School Gardens, and Community Gardens
• Liaise with volunteers and Agents for Greenhouse, irrigation systems, and other demonstration garden facilities.
• Identify areas for quality improvement related to education and volunteer management, suggest changes where appropriate.

Skills

Volunteer management

Public education

Administrative

Data management

Education

B.S. in Education

B.S. in Management

B.S. in Horticulture

Tools

Excel

WordPress

PowerPoint

Job description

Duties and Responsibilities

• Assist with management of AgriLife program volunteers.

• Provide assistance, schedule meetings, and collaborate with Horticulture agents on volunteer activities and programs.

• Aid volunteers to assume increased roles as trainers and public educators.

• Identify program needs, track programs, meet with volunteer program coordinators to assess program objectives and program’s educational goals.

• Frequent communication with volunteers through e-mail, telephone, and scheduled meetings.

• Develop and implement effective strategies to recruit the right volunteers with the right skills.

• Help to plan and facilitate volunteer classes and continue education training.

• Help to maintain an online volunteer signup system and volunteer hours reporting system. Aid to recertification and background checks.

• Maintain program and activity records, calculate volunteer hours recorded, prepare spreadsheets using Excel.

• Prepare support materials, confirm appointments, attend meetings, prepare reports, assist with annual planning, assist with programs and schedule volunteers. Will provide educational programming and assistance with Cylinder Gardening, School Gardens, and Community Gardens

• Liaise with volunteers and Agents for Greenhouse, irrigation systems, and other demonstration garden facilities.

• Identify areas for quality improvement related to education and volunteer management, suggest changes where appropriate.

Education

• Requires a B.S. in Education, Management, Horticulture or related field.

Experience

• Requires experience in public or private education, public service, administrative, or management.

• Requires intermediate to advanced word processing, spreadsheet, and database software experience.

NOTE

NOTE: Qualifying education, experience, knowledge and skills must be documented in your job application. You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

• Volunteer management training and experience preferred.

• Supervisory, horticulture education or volunteer program involvement is preferred.

• Experience with Power Point and Word Press preferred.

• Conflict management, volunteer management, organizational skills.

Hours

• Monday - Friday, 7:30 AM - 4:00 PM

Harris County is an Equal Opportunity Employer

https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

If you need special services or accommodations, please call [phone] or email [e-mail] .

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.